USCGC Bristol Bay DS Repairs FY26

Amendment / Modification

This amendment addresses questions submitted by potential bidders regarding the solicitation for USCGC Bristol Bay DS FY26.

• D-003, Table 1: Clarification provided on missing data. The "Hydraulic Oil" tank, located at "Lower main motor 4-70-0-F," has a capacity of 50 gallons (95%) and a low suction of 100 gallons.
• D-006, Para 3.8: Clarified that a CG Drawing is not required; the standard spec 0740, Appendix C is sufficient.
• D-016, Table 1: Clarification provided that "all vet ducts for table 1 is off the supply type."
• D-026, 3.9: Clarified that a CG Drawing is not required; the standard spec 0740, Appendix C is sufficient.
• D-038, Paragraph 3.9: Clarified that a CG Drawing is not required; the standard spec 0740, Appendix C is sufficient.
• Table 1, Task 9: The quantity of hydraulic hoses to be renewed is 18.
• Paragraph 3.1.4.2: Confirmed there are two paragraphs with this number, one addressing disposal of residual contents and the other addressing stowage of tank contents. The disposal of removed fluids is to be clarified.
• Table 1 and Para 3.3: Clarified that Table 1 does not provide low suction estimates for listed tanks. Para 3.3 implies KTR will be required to dispose of 34k gallons of ballast water. The low suction is 100 gallons.

This amendment provides clarifications to the original solicitation. Bidders should review these answers to ensure their proposals accurately address the requirements. All other terms and conditions of the original document remain in full force and effect.

Solicitation / RFP / RFQ

This is a Combined Synopsis Solicitation (Request for Quotation - RFQ) for dockside repairs to the U.S. Coast Guard Cutter USCGC BRISTOL BAY (WTGB-102). The requirement is being solicited as a total small business set aside. The NAICS Code is 336611 – Ship Repair, with a small business size standard of 1,300 employees.

• Provide all necessary materials, equipment, and personnel for dockside repairs to the USCGC BRISTOL BAY.

• Repairs are to be performed in accordance with the attached specification (Attachment 2).

• Schedule of Supplies/Services is detailed in Attachment 1.

• Contract Type: Indefinite Delivery Requirement Contract (IDR), subject to availability of funds.

• Contract Period of Performance: Approximately June 2, 2026 – July 13, 2026 (42 Days).

• Task Orders (TOs) will be issued in accordance with FAR Clause 52.216-18 Ordering.

• Questions Due: April 20, 2026, by 11:00 PM PST.

• Quotation Due Date: May 1, 2026, by 11:00 PM PST.

• Quotes must be valid for 120 days.

• Anticipated Award Date: On or by May 14, 2026.

• Submission Instructions: Quotes should be sent via email to Catherine.K.Chan@uscg.mil and Sandra.a.martinez@uscg.mil.

• Evaluation Factors: Technical Capability, Past Performance, and Price. Technical Capability and Past Performance are significantly more important than Price.

• Total small business set aside.

• Place of Performance: Cutter's Homeport, 110 Mt. Elliott St. Detroit, MI 48207.

• The solicitation is issued under FAR Part 12, Acquisition of Commercial Items.

• Various FAR and HSAR clauses are incorporated by reference and in full text, including those related to security, small business, and contract terms.

Form / Attachment / Pricing Sheet

This document is a "Specification for Dockside Repairs" for the USCGC BRISTOL BAY (WTGB 102) and USCG 120 BARGE (12002) for FY2026. It details numerous "Work Items" that outline specific repair, cleaning, inspection, and overhaul tasks required for various systems and components of the vessels.

• Table of Contents: Lists 41 "Work Items" covering a wide range of maintenance and repair tasks, including tank cleaning, vent duct cleaning, electrical systems, hull fittings, machinery service, and more.
• General Requirements: Outlines overarching requirements for contractors, including scope, references, and general needs.
• Specific Work Items: Each work item details the intent, references, requirements, and notes for a particular task. This includes specific procedures, materials, and inspection criteria.
• References: Lists numerous Coast Guard drawings, technical publications, and industry standards that contractors must adhere to.
• Government-Furnished Property: Lists any property the government will provide.
• Critical Inspection Items: Highlights work items that require critical inspection reports.
• Principal Characteristics: Provides physical and machinery details for the Tug (Icebreaking) and Barge.
• Quality Assurance Forms: Includes various forms for inspection and data recording related to coating systems, environmental readings, surface profile, soluble salt conductivity, and coating thickness.
• Tank and Void Assessment Form: A form for assessing the condition of tanks and voids.

This specification is crucial for bidders as it comprehensively defines the scope of work for dockside repairs. It details all required tasks, technical specifications, and standards that must be met. Bidders must carefully review each work item to understand the full extent of the required services, materials, and compliance obligations to accurately prepare their bids and proposals.

Form / Attachment / Pricing Sheet

This document is the "Past Performance Information Form" (Attachment 3). It is designed for offerors to provide details about their past performance on previous contracts, which will be used to demonstrate the relevance of their experience to the scope of the current solicitation.

• Name of Offeror: To be filled in by the bidder.
• Contract Number, order number, or identifier: Details of the past contract.
• Customer Name & Location: Information about the customer for the past contract.
• Customer Point of Contact (Name & Title): Contact person for the past contract.
• Telephone Number and e-mail address: Contact information for verification.
• Total dollar value for this effort: Including growth work, definite and option items.
• Period of Performance: Start and end dates of the past contract.
• Detailed description of the work performed: To demonstrate relevance to the current solicitation's scope.
• Subcontractor(s) Utilized: Description of work performed by subcontractors and their annual dollar value.

Bidders must complete this form accurately and thoroughly to provide evidence of their past performance. The information submitted will be crucial for the government's evaluation of the offeror's ability to successfully perform the work described in the solicitation.

Form / Attachment / Pricing Sheet

This document provides information on the United States Coast Guard's (USCG) Ombudsman Program for Agency Protests (OPAP). It outlines the process for filing agency protests, including informal and formal procedures, and provides contact information for the Ombudsman.

• Informal Forum: Encourages resolution of concerns with the Contracting Officer first, then with the Ombudsman.
• Formal Agency Protest: Details the process for filing a formal protest, including the requirement to first attempt informal resolution. It specifies that contract award or performance may be suspended during a protest.
• Contact Information: Provides the mailing address, email, fax, and phone number for the Ombudsman Program for Agency Protests (OPAP).
• Alternative Point of Contact: Lists an alternative contact person and their details.
• Website: Includes a URL for more information about the OPAP.

This document is relevant to bidders as it explains the procedures for protesting a USCG solicitation or contract award. Understanding these procedures is crucial for vendors who wish to formally challenge a procurement decision. It highlights the importance of attempting informal resolution first and provides the necessary contact details and timelines for filing protests.

Form / Attachment / Pricing Sheet

This document is a "Request for Clarification" form provided for offerors to submit questions concerning the solicitation. Offeror's questions will be answered by an Amendment.

• Each form should be used for one (1) question.
• Each form must indicate the offeror's firm name and the date submitted.
• Fields to be completed include:
  • Offeror's Name
  • Submittal Date
  • Solicitation Section No. and/or Page No.
  • Definite/Option Item No.
  • Title (Description)
  • Paragraph No. (for Section/Page and Definite/Option Item)
  • Question

This form is essential for bidders who have questions about the solicitation. It outlines the specific format and submission requirements for seeking clarification. Questions must be submitted no later than April 20, 2026, at 11:00 AM PST. Questions can also be submitted via email to Catherine.K.Chan@uscg.mil AND Sandra.A.Martinez@uscg.mil.