USFS - Dillon Fire BAER and Suppression Road Repair

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the responsibilities and requirements for fire prevention and suppression activities within a specified contract area, establishing a suppression plan and conditions for curtailing or shutting down contract activities.

• Contractor Responsibilities:

  • Abide by the Fire Plan requirements.
  • Prevent fires not required for contract completion and extinguish any that escape.
  • Prevent the escape of fires set as a result of contract operations.
  • Complete and submit a "Contractor's Plan Regarding Personnel" to the Contracting Officer (CO) before commencing work, and advise of any personnel changes.

• Forest Service Responsibilities:

  • May conduct inspections for compliance with the fire plan.
  • Inspections do not relieve the Contractor of responsibility for fire safety.

• Fire Precautionary Period: May 01 to December 01.

• Spark Arresters: Required on all diesel and/or gasoline-operated engines (stationary and mobile) and flues, meeting Forest Service standards, unless waived or using specific engine types.

• Emergency Equipment per Equipment Type:

  • Trucks, personnel vehicles, tractors, graders, heavy equipment: one shovel, one axe (or pulaski), and one fully charged U.L. rated fire extinguisher (2-A:10-B:C or larger).
  • Mechanized harvesting machines (except tractors/skidders) with hydraulic systems: at least two 4A:80-B:C fire extinguishers or equivalent. Daily removal of wood dust and debris required.
  • Welders: one shovel and one backpack 5-gallon water-filled tank with pump.
  • Gasoline-powered tools (chain saws, etc.): one shovel and one pressurized chemical fire extinguisher per tool.

• Fire Fighting Tool Box: Required if checked (not required in this instance), to contain specific tools and be accessible.

• Tool Specifications: Shovels (size "O" or larger, 46" length), Axes/Pulaskis (2-1/2 lb head or larger, 28" length).

• Water Tank Truck/Trailer: Required if checked (required in this instance), with specific capacity (300 gallons), nozzle, hose length (600 feet), pump pressure, and power unit requirements. An alternative mobile unit capable of extinguishing a 20x20 foot wildland fire within 5 minutes is also specified.

• Tractor Headlights: Two per tractor dozer, attachable and served by an adequate power source.

• State Law Compliance: Adherence to all applicable California laws, including Public Resources Codes.

• Permits Required: Special written permits from the District Ranger for blasting, storage of explosives, burning, air pollution, camp/lunch/warming fires, and welding/cutting.

• Burning Regulations: Notification to CO before setting fires, with precautions against scorching or damage.

• Smoking and Fire Rules: Restrictions during fire season, with designated smoking areas and posted rules.

• Storage and Parking Areas: Cleared of flammable material within a 10-foot radius (or as specified).

• Welding: Confined to cleared areas with a 10-foot radius.

• Blasting: Use of electric caps only; watchperson required for slash areas.

• Oil Filter and Glass Jugs: Prohibition of glass bottles/jugs; removal of oily rags and used filters.

• Reporting Fires: Immediate notification to Forest Service within 1 hour of initial control action.

• Communications: Furnish a communication system connecting operations to the Forest Service Dispatch Center within 5 minutes of fire discovery.

• Fire Patrol Person: Sole responsibility for patrolling, prevention, detection, and suppression.

• Work restrictions and fire precautions are established based on PAL levels (A-E).

• Contractor must conform to limitations based on daily PAL obtained from Forest Service.

• PAL may be changed by Forest Service based on fire danger.

• Specific operations are prohibited or restricted at different PAL levels, including times of day and required equipment/personnel (e.g., fire patrolperson, water tank truck, suppression systems).

• PAL C: Operations prohibited between 1:00 PM and sunset local time for certain activities; fire patrolperson required for each piece of equipment until sunset; periodic inspection of treated areas; on-board or portable Class A suppression system required.

• PAL D: All listed activities may operate with specific requirements for fire patrol, inspections, and suppression systems.

• PAL E: Operations prohibited except variances permitted until 1:00 PM local time; specific equipment (blade-capable tractors/skidders) must be immediately available.

• PAL F: Operations are prohibited.

• Suppression System Equipment: Minimum requirements include 100 feet of hose, specific discharge distance, pressure, and sustainability.

• Contractor employees must report fires to specified Forest Service facilities/personnel.

• Information to provide includes name, call back number, project name, location, legal description, fire information (acres, rate of spread), and wind conditions.

• Contractor must provide key personnel information, including Fire Patrolperson details.

• Provides expected days per month and percentage of days at each Project Activity Level (PAL) based on 2005-2014 data for Station/SIG/Unit: Areas 112/113/115.

• Data covers months from May to November, indicating typical fire season conditions.

Amendment / Modification

This document details modifications to the "Dillon Fire BAER and Suppression Repair Contract" and "Supplemental Project Specifications to The Standard Specifications FP-24". Key changes include:

• Preface: Modified to retain only the first paragraph and add a specific statement about the Forest Service adopting FP-14 for National Forest System Roads.
• Terms, Format, and Definitions (Section 101):
  • Deleted references to TAR (Transportation Acquisition Regulations).
  • Added acronyms (AGAR, AFPA, FSAR, MSHA, NESC, WCLIB) and miscellaneous unit abbreviations (MP, ppm, STA).
  • Replaced existing definitions with new ones for Bid Schedule, Bridge, Contractor, Culvert, Drawings, Notice to Proceed, Right-of-Way, and Solicitation.
  • Added new definitions for Adjustment in Contract Price, Change, Forest Service, Neat Line, Pioneer Road, Purchaser, and Protected Streamcourse.
  • Added a definition for Road Order and Shop Drawings.
  • Added "Utilization Standards" definition.
  • Added Figure 101-1 illustrating road structure terms.
• Bid, Award, and Execution of Contract (Section 102): Deleted entirely.
• Scope of Work (Section 103): Deleted Subsections 103.02, 103.03, 103.04, and 103.05, retaining only Subsection 103.01 (Intent of Contract).
• Control of Work (Section 104): Deleted Subsections 104.01, 104.02, and 104.04. Added Subsection 104.06 regarding the Contractor's use of roads.
• Control of Material (Section 105): Modified Subsection 105.05 (Use of Material Found in the Work) regarding ownership and placement of excess materials.
• Acceptance of Work (Section 106): Replaced Subsection 106.01 (Conformity with Contract Requirements) with new text referencing FAR Clause 52.246-12 and detailing inspection, testing, and dispute resolution. Deleted Subsection 106.02 and replaced it with "Visual Inspection" criteria.
• Legal Relations and Responsibility to the Public (Section 107): Deleted Subsection 107.05.
• Prosecution and Progress (Section 108): Deleted entirely.
• Measurement and Payment (Section 109): Deleted Subsections 109.06, 109.07, 109.08, and 109.09. Replaced the third paragraph and Table 109-1 of Subsection 109.01 with updated information on decimal accuracy for final payment. Added a sentence to Subsection 109.02(b) regarding contract quantity adjustments.
• Schedules for Construction Contracts (Section 155): Deleted entirely.
• Minor Crushed Aggregate (Section 302): Added to Subsection 302.04(a) regarding roadway aggregate. Replaced the first paragraph of Subsection 302.05(a) concerning roadway aggregate compaction and finishing.
• Aggregate (Section 703): Deleted and replaced Section 703.05 (Subbase, Base, Surface Course, and Screened Aggregate) with updated specifications for gradation, limits, and testing for subbase, base, surface course, and screened aggregate. Replaced Table 703-3 with updated limits for surface course gradation and plasticity index.

This document significantly modifies multiple sections of the standard specifications, including definitions, contract execution, scope of work, control of work and materials, acceptance criteria, measurement and payment, and specific aggregate requirements.

Bidders must review these changes carefully as they alter the definitions, requirements, and procedures for the contract. Specifically, the deletion of Sections 102, 108, and 155, and the substantial revisions to Sections 101, 103, 104, 105, 106, and 109, will impact how proposals are prepared and how work is executed and measured. The updated aggregate specifications in Section 302 and 703 are also critical for material sourcing and compliance.

Form / Attachment / Pricing Sheet

This document, titled "CONTRACT ADMINISTRATION DATA," outlines critical administrative requirements and procedures for contractors performing work under a government contract. It details how invoices should be submitted, contract changes will be managed, and various operational requirements.

• Invoicing: All invoices must be submitted via the electronic Invoice Processing Platform (IPP). An itemized invoice must include Contractor Name & Address, Contract or Purchase Order numbers, Invoice Number, Description of Services or work completed, and Date of services or completion.
• Contract Administration:
  • A written award or acceptance of offer constitutes a binding contract.
  • Work commences upon receipt of a "Notice to Proceed."
  • Only the Contracting Officer (CO) can approve changes to contract requirements. Unauthorized changes will not be compensated.
  • The CO will designate a Contracting Officer's Representative (COR).
  • Contractors must designate an authorized representative (Project Manager) in writing.
• Special Requirements:
  • A Post Award Conference is mandatory, held virtually within 10 days of award.
  • Key personnel required include Project Manager, Project Superintendent, Quality Control Manager, Project Safety Manager, After-Hours Emergency Contact, and Signature Authority for Contract Mod.
  • Contractors are responsible for utility services (water, electricity, restrooms) and must ensure on-site personnel are fluent in English.
• Loss, Damage or Destruction: Government is generally not liable for loss or damage to contractor equipment or third-party property, except for government employee negligence.
• Archaeological and Historic Sites: Known sites will be identified before work commences.
• Spill Plan: Required if storing over 1,320 gallons of oil/products or if any single container exceeds 660 gallons. Must comply with EPA requirements.
• Site Security: Contractor is responsible for securing their equipment and materials.
• Adverse Weather: Work may be suspended due to dangerous conditions.
• Storage: Contractor's material and equipment storage sites are subject to CO approval and must be kept clean.
• Barricades, Warning Signs, and Other Devices: Contractor must provide and maintain necessary traffic control devices.
• Prohibition Against Lead-Based Paint: Use of paints with more than 0.06% lead is prohibited.
• Control of Erosion, Sedimentation and Pollution: Operations must minimize erosion and prevent discharge of pollutants into waterways.
• Samples and Certificates: Required samples, certificates, and test data must be submitted after award for CO approval before use.
• Insurance Coverage: Specific minimums for Workers Compensation, General Liability, Automobile Liability, and Aircraft Public and Passenger Liability are required.
• Differing Site Conditions: Contractors must promptly notify the CO of unexpected subsurface or latent conditions.
• Material and Workmanship: All materials must be new and of suitable grade; work must be performed skillfully. Defective work must be corrected at contractor expense.
• Other Contracts: Contractors must cooperate with other government contracts at or near the site.
• Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements: Contractors must preserve and protect existing site elements.
• Emergency Response, Fire Suppression, and Liability: Contractor is responsible for fires started by their operations and associated costs/damages.

This document is crucial for understanding the administrative framework, operational requirements, and compliance obligations associated with the contract. Bidders must review these details to accurately estimate costs, plan project execution, and ensure they can meet all contractual stipulations, including invoicing procedures, personnel requirements, insurance coverage, and safety/environmental protocols.

Other / Unclassified

This document is a General Decision (Number CA20260007) issued by the U.S. Department of Labor, effective May 18, 2026. It details prevailing wage rates and fringe benefits for various construction trades within specific California counties. The document lists rates for different construction types, including Building, Heavy and Highway, and specifies that it excludes certain projects like water well drilling.

This document is crucial for bidders on federal construction projects in the specified California counties. It provides the legally mandated minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must consult this document to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws, specifically the Davis-Bacon Act and related acts. Failure to adhere to these wage rates can lead to contract violations and penalties.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 3. SCHEDULE OF ITEMS," provides a detailed breakdown of estimated quantities for various line items related to road maintenance and repair tasks. It serves as a pricing sheet for bidders to use when preparing their proposals.

• Mobilization: A lump sum item for initial project setup.
• BAER Base Items: Specific repair tasks categorized under different "Burned Area Emergency Rehabilitation" (BAER) bases (e.g., 13N13, 13N19, 13N35, 14N21). These include tasks like culvert cleaning, stump hole repair, installing rolling dips, and reconstructing roadside ditches.
• Suppression Repair Base Items: Tasks related to general road maintenance, including mobilization, installing drivable drainage dips, aggregate base, and road reconditioning.
• Estimated Quantities: For each item, an estimated quantity is provided with units (e.g., LS, EA, Mile, Ton).
• Pricing Columns: Columns for Unit Price and Total Price are included, which bidders must complete.
• Table 1: Road List: Details specific Forest Service (FS) Road IDs and their corresponding mileage, likely relevant to the scope of work for the Suppression Repair Base.

Bidders must use this schedule to calculate their proposed pricing for all listed items. Key notes indicate that quantities are estimates and require field verification. Payment will be based on actual work performed. Offerors must provide pricing for all items to be considered for award. A bid bond is required for proposals exceeding $150,000.00. Bidders must also complete a section with company information and contact details.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for immediate stabilization (BAER) and suppression repair of roads impacted by the Dillon Fire. The primary goal is to restore safe travel, reduce erosion, and prevent sediment delivery to waterways.

The Contractor shall provide all equipment, personnel, and materials for road repairs. Key tasks include:

• Mobilization to the project site.

• Backfilling and compacting stump holes or depressions.

• Constructing rolling or critical dips for improved drainage.

• Constructing earthen berms for vehicle access control.

• Placing and compacting aggregate base material for road surface stabilization.

• Reconditioning existing roads through grading, ditch establishment, and outsloping.

• Modifying and repairing culverts, including flared inlets, replacement of damaged inlets, reshaping catch basins, and installing energy dissipators at outlets.

• Cleaning culverts to restore full flow capacity.

• Clearing drainage channels of debris and vegetation.

• Installing hazard signs according to MUTCD standards.

• The contract shall be completed within 60 calendar days from the Notice to Proceed.

• The project is located in the Six Rivers National Forest, Orleans/Ukonom Ranger District, California, with specific access via Highway 96 and various Forest Service roads.

• Contractor Responsibilities: Securing permits, providing sanitation facilities, managing equipment security, and handling refuse.

• Equipment Cleaning: All off-road equipment must be free of noxious weeds prior to delivery to Forest Service land.

• Environmental Protection: Adherence to Storm Water/Pollution Prevention Plans, protection of existing resources, and reporting of spills.

• Submittals: Erosion control plan, hazardous spill plan, fire plan, construction schedule, safety plan, and traffic control plan are required.

• Material Certifications: Aggregate, rip rap, and culvert production certifications/testing reports are required.

• Use of Premises: Limited use of a campground unit for a watchman and a designated storage site are permitted. Potable water and sanitary facilities are not available.

• Heritage/Archeology: Procedures for discovery of cultural resources or human remains are outlined.

Form / Attachment / Pricing Sheet

This document is a map detailing "Dillon Fire Treatment Recommendations" for the Dillon Fire BAER (Burned Area Emergency Rehabilitation) project. It visually represents proposed treatment points and areas within the Klamath and Six Rivers National Forests.

• Map Area: Covers portions of the Klamath National Forest and Six Rivers National Forest, specifically related to the Dillon Fire.
• Treatment Types: Delineates various treatment categories, including:
  • Road Treatments (e.g., Storm Proofing, New Drainage Features, Culvert Modification, Channel Clearing)
  • Safety Treatments (e.g., Hazard Signs, Physical Closure Devices)
  • Plant Treatments (e.g., Invasive Species EDAR)
  • Suppression Repair
• Soil Burn Severity: Indicates areas of High, Moderate, Low, and Very Low/Unburned soil burn severity.
• Legend: Provides a detailed key for understanding the symbols and color-coding used on the map for different treatment types and burn severities.
• Geographic Information: Includes UTM coordinates, township and range references, and national forest boundaries.

This map is crucial for understanding the physical scope and specific locations where rehabilitation and treatment activities are planned following the Dillon Fire. Bidders should use this map to visualize the terrain, identify potential treatment zones, and assess the types of work required for this opportunity. It directly informs the planning and execution of any proposed work related to post-fire rehabilitation and hazard mitigation.

Form / Attachment / Pricing Sheet

This document is a map of the Dillon Mountain, Ukonom Mountain, Bark Shanty Gulch, and Somes Bar areas in California. It appears to be a topographical map used for land management or navigation purposes within the Klamath and Six Rivers National Forests.

• Topographical features including elevation contours, bodies of water, and vegetation.
• Road and trail networks, with some indicated by "13NXX" or "14NXX" designations, likely representing specific routes or areas.
• Designated areas such as "Klamath National Forest," "Six Rivers National Forest," and "Marble Mountain Wilderness."
• Geographic markers and place names (e.g., Dillon Mountain, Ukonom Mountain, Somes Bar).
• Map scale, contour interval, and coordinate information (latitude, longitude, UTM grid).
• Compilation and revision dates, indicating it was last updated in 1995 based on 1984 and 1993 aerial photographs.

This map is likely an attachment to a solicitation or SOW/PWS related to work within these specific geographic areas. Bidders may need to use this map to understand the terrain, access routes, and general location of work, especially if the opportunity involves field operations, construction, land management, or environmental services within the depicted regions of the national forests.

Form / Attachment / Pricing Sheet

This document lists the "Special Project Specifications" that are incorporated into the solicitation for the Dillon Fire Baer and Suppression Road Repair. It also details the applicable "Standard Specifications for the Construction of Roads and Bridges on Federal Highway Projects issued in 2024 (FP-24)" and the "Forest Service Supplemental Specifications (FSSS)" to the FP-24 that are relevant to this contract.

• Applicable FP-24 Standard Specifications: A list of sections from the 2024 FP-24 standard specifications, including sections on Terms, Scope of Work, Control of Work, Measurement and Payment, Mobilization, Public Traffic, Clearing and Grubbing, Excavation, Drainage Structures, and Traffic Control.
• Forest Service Supplemental Specifications (FSSS): A list of supplemental specifications to the FP-24, including specific sections related to Definitions, Scope of Work, Control of Work, Acceptance of Work, Prosecution and Progress, Measurement and Payment, Schedules for Construction Contracts, Removal of Structures, Aggregate, and Asphalt Tack Coat. Revision dates for these supplemental specifications are provided.

This document is crucial for bidders as it defines the technical requirements and standards that will govern the Dillon Fire Baer and Suppression Road Repair project. Understanding these specifications is essential for accurately estimating costs, developing a compliant technical proposal, and executing the contract successfully.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) Form used to submit questions regarding Solicitation 127EAW26Q0043, "Dillon Fire Baer and Suppression Road Repair" for the Six Rivers National Forest. It provides a structured method for potential bidders to ask questions and for the government to respond.

• Submission Method: All RFIs must be submitted in writing via email to Tanya.Torres@usda.gov using an editable version of this form. Telephone requests will not be accepted.
• Inquiry Identification: Each set of inquiries should be identified in numerical sequence (RFI #1, RFI #2, etc.).
• Question Categories: The form includes checkboxes to indicate if questions pertain to the solicitation, evaluation factors, statement of work, or technical data.
• Required Information: Bidders must provide Company Name and Offeror, the name of the person submitting the question, the date of inquiry, and a phone number.
• Proposal Inquiry Section: A dedicated space is provided to type out the specific questions.

This form is crucial for bidders to seek clarification on the solicitation, evaluation factors, statement of work, or technical data. It outlines the official channel and format for submitting questions, ensuring that all inquiries are properly documented and addressed. Responses to these RFIs will be provided in amendment format via SAM.gov.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for the Dillon Fire BAER and Suppression Road Repair project located at the Six Rivers National Forest in California. The acquisition is a Total Small Business Set-Aside. The estimated magnitude of the construction project is between $500,000 and $1,000,000.

The contractor shall provide all labor, equipment, and materials to stabilize and repair roads affected by the Dillon Fire. This includes restoring safe travel conditions, improving drainage, and reducing erosion. Specific tasks include mobilization, stump-hole repair, drainage dip installation, berm construction, aggregate placement, road reconditioning, and culvert and channel maintenance.

• Contract Type: Firm Fixed Price

• Period of Performance: Commence work within 10 calendar days after Notice to Proceed; complete work within 60 calendar days after Notice to Proceed.

• Proposal Submission Deadline: June 29, 2026, at 11:00 AM Pacific Time for RFIs. The quote submission deadline is July 10, 2026, at 11:00 AM Pacific Time.

• Submission Requirements: Include a completed SF 1442, Attachment 3 (Schedule of Items) with unit pricing, Technical Approach, Past Performance, and Bid Guarantee (if applicable).

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government, based on Technical Approach, Past Performance, and Price. Technical approach will be evaluated first, followed by price evaluation of the highest technically rated offeror.

• Total Small Business Set-Aside.

• NAICS Code: 237310 – Highway, Street, and Bridge Construction.

• Small Business Size Standard: $45M.

• An organized site visit will not be held; contractors are encouraged to visit the site independently.

• All Requests for Information (RFIs) must be submitted via email to Tanya.Torres@usda.gov by June 29, 2026, 11:00 AM Pacific Time.

• Offerors must have an active entity registration at SAM.gov.

• Offerors agree to hold prices firm for 60 calendar days from the offer receipt date.