UWCNF SO SLC RD

Form / Attachment / Pricing Sheet

This document, "Attachment 6 – Schedule of Items," provides the pricing structure for the base year and four option years of the contract. It outlines the specific items or services to be procured and serves as a basis for bidders to submit their pricing.

• Base Year (September 1, 2026 – August 31, 2027): Includes "UWC State Office" (Item 0001) and "Option Item 1A - SLC Ranger District" (Item 0001A). Both are listed as "LS." (Lump Sum) with a quantity of 1.
• Option Years 1-4 (September 1, 2027 – August 31, 2031): Each option year mirrors the structure of the base year, with corresponding items "UWC State Office" (Items 1001, 1002, 1003, 1004) and "Option Item 1A - SLC Ranger District" (Items 1001A, 1002A, 1003A, 1004A), also listed as "LS." with a quantity of 1.
• Pricing Fields: Columns for "Unit Price" and "Total Price" are provided for each item.
• Quoter's Company Information: A section for bidders to provide their company name, UEI number, representative details, and contact information.
• Schedule Notes: Clarifies that optional items are not guaranteed to be exercised but will be performed under contract terms if exercised. It also states that one award will be made and contractors must submit pricing for all items.

Bidders must use this schedule to input their proposed unit and total prices for each line item across the base year and all four option years. The "Quoter's Company Information" section must be completed, and the "Schedule Notes" provide critical information regarding the nature of optional items and the requirement to price all items for consideration of award.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide snow removal services for the U.S. Forest Service's Supervisors Office and Salt Lake Ranger District in Salt Lake County, Utah, ensuring accessibility and safety.

• Removal of snow from approximately 30,000 sq ft of parking lot and 2,000 sq ft of sidewalks/pathways at the Supervisors Office.

• Removal of snow from approximately 24,000 sq ft of parking lot and 1,800 sq ft of sidewalks/pathways at the Salt Lake Ranger District.

• Services include plowing, application of ice melt/salt/mix, and removal of snow prior to 6:30 A.M. for overnight snow events.

• Response required within 2 hours of new snow accumulation or notification during business hours.

• Equipment must be in good mechanical condition and operated by skilled personnel.

• Snow removal required when accumulation exceeds three inches (3") in parking lots and walkways.

• Application of de-icing materials as needed for traction and ice melt.

• Clear parking lots and walkways by 6:30 A.M. for overnight snow events.

• Period of Performance: September 1, 2026, through August 31, 2031 (Base Year plus four Option Periods).

• Locations:

  • Supervisors Office: 857 W South Jordan Pkwy, South Jordan, UT 84095
  • Salt Lake Ranger District: 6914 South 3000 East Salt Lake City, UT 84121 and 6944 South 300 East Salt Lake City, UT 84121

• Compliance with OSHA regulations and provision of a sanitary and non-hazardous work environment.

• Contractor is responsible for risk management, including operator experience and public safety.

• Equipment must be maintained or replaced promptly if inoperative or unsafe.

Form / Attachment / Pricing Sheet

This document, "Attachment 04 Bio-Based Products," outlines a requirement for the mandatory purchase and use of bio-based products.

• The core requirement is the mandatory purchase and use of bio-based products.
• Examples of such products include cleaners, lubricants, degreasers, fuel additives, fertilizers, absorbents, and grease removers.

Bidders should note this requirement as it may impact the types of products they are expected to procure or use in fulfilling any awarded contract. It signifies a preference or mandate for environmentally preferable products.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items for Snow Removal services at two USDA Forest Service locations: UWC NF Supervisors Office (South Jordan, UT) and Salt Lake City Ranger District (Salt Lake City, UT). The acquisition is set-aside for small business concerns.

• Furnish equipment, supplies, labor, transportation, and supervision for snow removal services.

• Services are required at two specific locations.

• The contract period is anticipated to begin on 09/01/2026.

• Anticipated award of a firm-fixed-price contract.

• Contract structure: one (1) one-year base period and four (4) one-year option periods.

• Total contract duration not to exceed five (5) years and six (6) months.

• Questions due by March 25, 2025, 14:00 PM Mountain Time via email to andrea.marks-cash@usda.gov.

• Offers due by March 31, 2026, 02:00 PM Mountain Time via email.

• Evaluation will be based on the best value to the Government, considering technical approach, past performance, and price.

• Award will be made to the highest technically rated offeror with fair and reasonable pricing and acceptable or neutral past performance. Award will not necessarily be made to the lowest-priced offeror.

• This acquisition is a Total Small Business Set-Aside.

• Applicable North American Industry Classification Standard Code: 561730.

• Small business size standard: $9.5 Million.

• This document incorporates provisions and clauses by reference; full text can be accessed at www.acquisition.gov.

• Numerous attachments are referenced, including Statement of Work, QASP, Performance Requirements Summary, Schedule of Items, Wage Determination, and Past Performance Questionnaire.

• Offerors must submit pricing for all items to be considered responsive.

• Offerors agree to hold prices firm for 90 calendar days from the offer receipt date.

Form / Attachment / Pricing Sheet

This document outlines the performance requirements and associated standards for snow removal and traction services. It details the expected outcomes, methods of surveillance, and incentives/penalties for meeting or failing to meet the specified tasks.

• Objective: Provide safe vehicle operating areas, safe walkways, access to fire hydrants, snow storage, and traction.
• Required Deliverable: Roadways and lots cleared/deiced/sanded; sidewalks cleared and deiced/fire hydrants accessible; primary snow storage area use; sanding/deicing of lots and de-icing of walkways.
• Performance Standard: Specifics include clearing to .8" from fences/>18" from vehicles/gates, ensuring operability and accessibility, clearing snow with deicer for traction (8' diameter around fire hydrants), utilizing primary snow storage areas upon COR approval, and completing tasks immediately after snow is cleared.
• Method of Surveillance: Inspections.
• Incentive/Penalty: Immediate call back for correction or 50% pay item deduction per item (or per calendar day for snow storage).

This attachment provides critical details on the performance expectations for snow and ice management services. Bidders must understand these requirements to accurately estimate costs, develop operational plans, and ensure compliance to avoid pay deductions. It defines the quality and timeliness of service expected by the government.

Form / Attachment / Pricing Sheet

This document is the Quality Assurance Surveillance Plan (QASP) for the Snow Removal Services contract supporting the UWCNF SO and SLC RD in Salt Lake City, Utah. It outlines the procedures and guidelines the Forest Service will use to ensure the contractor meets the required performance standards and service levels.

• Objective: To provide Government surveillance of the Contractor's quality control efforts and ensure timely, effective delivery of contracted tasks.
• Roles and Responsibilities: Defines the roles of the Contracting Officer (CO) and Contracting Officer's Representative (COR) in contract administration and performance monitoring.
• Surveillance Methods: Details the primary methods for evaluating contractor performance, including:
  • Periodic Visual Inspection by the COR.
  • Customer Feedback (surveys and complaints).
  • Random Checks/Inspections on Completion of Workload Tasks.
• Documentation: Outlines the maintenance of a Quality Assurance File by the COR and the use of the Contractor Performance Assessment Report System (CPARS).
• Resolving Performance Issues: Describes actions to remedy unacceptable performance, including re-performance, monetary consideration, issuing cure notices, show cause, or termination.
• Performance Standards: States that the contractor may not have more than three (3) valid customer complaints.
• Procedures: The COR will inspect all work tasks at least monthly, notifying the contractor of deficiencies with a 24-hour window for correction.

This QASP provides potential bidders with insight into how their performance will be monitored and evaluated if awarded the contract. It highlights the importance of quality control, customer satisfaction, and adherence to the Statement of Work (SOW) and Performance Requirements Summary. Understanding these surveillance methods and performance standards is crucial for developing a compliant and successful proposal.

Form / Attachment / Pricing Sheet

This document is Attachment 8, Exhibit #1, a Past Performance Data Sheet for Solicitation Number 1240LR26Q0009, related to Snow Removal Services for the UWC NF Supervisors Office and Salt Lake Ranger District. Bidders are required to complete one sheet for each project to provide information about their past performance.

• Name of Company that Performed Work (Prime or Subcontractor)
• Project Name
• Company/Agency for Which Work Was Performed
• Contract Number
• Contract Type (e.g., Fixed Price)
• Total Contract Value
• Completion Date or Anticipated Completion Date
• Contracting Officer (Name/Phone Number/Email)
• Project Manager or Contracting Office's Representative (COR) (Name/phone number/email)
• Project Description

This form is crucial for bidders to document their relevant past performance. The information provided will likely be used by the government to evaluate the bidder's experience and capability to perform the services required under the solicitation.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in Utah Counties of Salt Lake and Tooele.

• Lists specific occupational codes and titles.
• Provides the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to Paid Sick Leave (EO 13706) and minimum wage rates (EO 13658), outlining their applicability and requirements.
• Details general benefits applicable to all listed occupations, including Health & Welfare rates, vacation time, and paid holidays.
• Provides specific information regarding wage determination applicability for Computer Employees and includes details on night pay, Sunday pay, and hazardous pay differentials.

This wage determination is critical for bidders to understand the labor costs associated with performing services under a contract in the specified geographic area. Bidders must ensure their proposed wages and fringe benefits meet or exceed these minimums to comply with the Service Contract Act. Failure to comply can lead to contract violations. The document helps bidders accurately estimate labor costs and assess the financial viability of the opportunity.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial items for Snow Removal services at the UWC NF State Office and SLC Ranger District. The acquisition is a Total Small Business Set-Aside.

• Snow removal services at two locations: UWC NF Supervisors Office (South Jordan, UT) and Salt Lake City Ranger District (Salt Lake City, UT).

• Contractor shall furnish equipment, supplies, labor, transportation, and supervision.

• Key attachments detail the Statement of Work (SOW), Quality Assurance Surveillance Plan (QASP), Performance Requirements Summary, Schedule of Items, Wage Determination, and a Past Performance and Equipment Questionnaire.

• Anticipated contract type: Firm-fixed-price requirements contract.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods, for a total duration not to exceed five (5) years and six (6) months.

• Performance to begin by 09/01/2026.

• Questions due: May 13, 2026, 14:00 PM Mountain Time via email to andrea.marks-cash@usda.gov.

• Offers due: May 07, 2026, 02:00 PM Mountain Time via email to the same address.

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government, based on the highest technically rated quotation with fair and reasonable pricing and acceptable or neutral past performance. Tradeoffs will not be conducted.

• Technical Approach: Evaluates the ability to provide a sound, compliant approach, including detailed explanations of the approach to accomplishing the SOW and any requirements that cannot be met.

• Past Performance: Will be evaluated using a rating system (Acceptable, Neutral, Unacceptable).

• Price: Must provide pricing for all items in the "Attachment 6 Schedule of Items".

• This acquisition is set-aside for small business concerns.

• Applicable NAICS Code: 561730.

• Small business size standard: $9.5 Million.

• Full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

• Offerors must submit pricing for all items to be considered responsive.