V--AFRH MEDICAL & RECREATIONAL TRANSPORTAT

Solicitation / RFP / RFQ

This document is a firm-fixed-price and time-and-materials hybrid order for transportation services for the Armed Forces Retirement Home (AFRH). The services include non-emergency medical transportation and recreational transportation for residents.

• Non-Emergency Medical Transportation: Round trips for medical appointments to Walter Reed Medical Center, Washington Veterans Affairs Hospital, and Washington Hospital Center. Services can be scheduled or unscheduled, with a 1.5-hour response time for unscheduled requests.

• Recreational Transportation: Services for various recreational purposes, including shuttle bus services for residents and recreational therapy. Pricing is based on miles traveled and duration.

• Special Events: Transportation for major events, shows, dedications, and VIP visits.

• Vehicle Requirements: Vehicles must be no older than five years, equipped with GPS, onboard cameras, and vinyl seats. They must accommodate seniors and assistive devices, including wheelchair lifts and restraints. Specific vehicle types and capacities are detailed for medical, recreational, and special event transportation.

• Personnel Requirements: Drivers must be certified and trained. Personnel must undergo background checks and adhere to strict conduct and appearance standards.

• Contract Type: Firm-fixed-price and time-and-materials hybrid.

• Period of Performance: One year base period (5/23/2026 - 5/22/2027) with two one-year options.

• Ceiling: $900,000.

• NAICS Code: 485999 - All Other Transit and Ground Passenger Transportation.

• Invoicing: Must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP).

• Performance Evaluation: Conducted through the Contractor Performance Assessment Reporting System (CPARS).

• The NAICS code has a small business size standard of $19 million.

• The document includes detailed sections on specific tasks, contractor responsibilities, safety, regulatory compliance (including HIPAA), contractor-furnished equipment, and performance standards.

• A fee of $1,800 will be assessed for shuttle or bus not replaced within 90 minutes of malfunctioning.

• A fee of $35 will be assessed after every COR-validated complaint regarding vehicle cleanliness.

Sole Source Justification

This document justifies a sole source acquisition for transportation services for the Armed Forces Retirement Home (AFRH). The acquisition is conducted under the Multiple Award Schedule Program by the Department of the Interior, Interior Business Center on behalf of AFRH.

• Provide round trip non-emergency transportation services for AFRH residents.

• Services include transportation for medical appointments (specifically to Walter Reed Medical Center, Washington VA Hospital, and Washington Hospital Center) and off-campus recreational events.

• Vehicles, equipment, and drivers must be provided.

• Drivers must be certified and trained in securing wheelchairs and PMDs.

• Contractor personnel must physically assist residents and properly secure wheelchairs.

• Anticipated period of performance: Base year (May 23, 2026 – May 22, 2027) plus two option years.

• Estimated value: $900k.

• This is a sole source justification, not a solicitation for proposals.

• The authority cited for this sole source award is 15 U.S.C. 657f(c), targeting Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• This acquisition is a sole source award to Battle Transportation, a certified Service-Disabled Veteran Owned Small Business (SDVOSB).

• The justification cites that Battle Transportation is the only vendor whose established price list includes a per-trip pricing structure, which aligns with AFRH's change in pricing requirements.

• Market research indicated that previous solicitations resulted in only one offer.

• The Contracting Officer determined the price to be fair and reasonable.