V112--CTX Laundry Transportation Services

Amendment / Modification

This amendment makes the following changes to the solicitation:

• Extends the response due date to April 8, 2026, 10 AM CDT.

• Provides responses to vendor questions.

• Includes a revised Statement of Work (SOW).

• Includes a revised Price/Cost Schedule.

• Incorporates VAAR 852.228-71 INDEMNIFICATION AND INSURANCE.

• Section 11 (Receipt of Offers) regarding the due date.

• Statement of Work (SOW).

• Price/Cost Schedule.

• VAAR 852.228-71 clause.

The proposal deadline has been extended. Bidders should review the revised SOW, Price/Cost Schedule, and incorporated clause for any impact on their proposals.

Wage Determination

This document is a U.S. Department of Labor Wage Determination (No. 2015-5293, Revision No. 31) dated December 3, 2025, for the Texas counties of Gillespie and Kerr. It establishes minimum wage rates and fringe benefits for various occupations under the Service Contract Act.

• Occupational Listings: The document provides a comprehensive list of job classifications, including administrative support, automotive services, food preparation, health occupations, information technology, and more.
• Wage Rates: Each occupation is assigned a specific minimum hourly wage rate.
• Fringe Benefits: The document indicates that fringe benefits are required and follow the occupational listing. Specific details on health and welfare benefits are provided:
  • Standard Health & Welfare: $5.55 per hour, up to 40 hours per week ($222.00/week or $962.00/month).
  • EO 13706 Health & Welfare: $5.09 per hour, up to 40 hours per week ($203.60/week or $882.27/month).
• Executive Order (EO) 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017. Contractors must provide 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually, for employee illness, injury, or to assist family members. This paid sick leave cannot be credited towards SCA obligations.
• Executive Order (EO) 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after January 30, 2022). Contractors must pay covered workers at least $13.30 per hour (or the applicable wage determination rate, if higher) for work performed in 2025. This rate is adjusted annually.
• Vacation: 2 weeks paid vacation after 1 year of service, 3 weeks after 5 years, and 4 weeks after 15 years.
• Holidays: A minimum of eleven paid holidays per year.
• Hazardous Pay Differentials: An 8% differential for high-hazard work (ordnance, explosives) and a 4% differential for low-hazard work involving potential injury.
• Uniform Allowance: Contractors must furnish uniforms or reimburse employees for their cost, including maintenance ($3.35/week or $.67/day), unless uniforms are "wash and wear" and do not require special cleaning.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not listed in the determination.

This wage determination is critical for any bidder responding to a solicitation that requires adherence to Service Contract Act wage standards in Gillespie and Kerr counties, Texas. It directly impacts labor cost calculations for proposals.

Solicitation / RFP / RFQ

This solicitation is for Laundry Delivery Services for the Department of Veterans Affairs. The services will be performed at three VA Medical Centers: Doris Miller VA Medical Center (Waco, TX), Kerrville VA Medical Center (Kerrville, TX), and Dallas VA Medical Center (Dallas, TX). The contractor will be responsible for transporting sterile and bio-hazard laundry loads.

• Provide all personnel, equipment, and transportation for laundry delivery and pickup.

• Transport approximately 10 to 32 laundry carts per delivery, with laundry weighing between 300lbs to 850lbs.

• Provide two drivers and two diesel power trucks per location (Monday-Friday).

• Provide four 48'-53' trailers (one sterile, one soiled per site).

• Maintain cleanliness standards according to industry practices (ALM, IFI, VA publications).

• Ensure physical separation of soiled and clean linens using barrier walls and positive air pressure.

• Comply with personnel identification, uniform, protective clothing, and personal hygiene requirements.

• Adhere to a code of conduct, including proper disposal of trash and adherence to smoking policies.

• Inform personnel of hazardous working conditions and ensure they are free of communicable illnesses before returning to work.

• Maintain a Quality Control Program and undergo government supervision.

• Provide monthly evaluations and reports on deficiencies.

• Comply with building security policies and procedures.

• Furnish all necessary equipment and vehicles, ensuring they are maintained in safe and serviceable condition.

• Report any damage to government facilities within 24 hours.

• Replace lost or damaged articles within 30 days.

• Provide daily counts of clean items shipped to each facility.

• Ensure dirty linens are not transported with clean linens, and vice versa.

• Coordinate deliveries to not interfere with normal VA facility operations.

• Drivers must have a Class A CDL, undergo TX DOT physical screening, and pass drug screening. Background checks are required for all drivers.

• Period of Performance: 1-year base period beginning 05/01/2026, with four 1-year optional renewal periods.

• Estimated Value: Not explicitly stated in this document, but NAICS code 484110 has a size standard of $34 Million.

• Solicitation Issue Date: 03-13-2026

• Offer Due Date/Time: 04-06-2026, 10:00 AM CDT

• Submission Instructions: Submit signed SF 1449, completed blocks, and all required documentation via email to Joseph A. Leyte, Contracting Officer, at Joseph.Leyte@va.gov. Subject line: "Quote 36C25726Q0346".

• Technical Questions Deadline: 12:00 PM CDT, March 24, 2026, via email to Joseph A. Leyte.

• Evaluation Criteria: Competitive best value selection using Lowest Priced Technically Acceptable (LPTA) procedures. Offers must meet minimum solicitation requirements to be considered. The lowest priced quote will be evaluated for technical acceptability.

• This acquisition is set aside for Small Business.

• The contract includes options to extend services and the term of the contract.

• Payment will be made monthly in arrears via Electronic Funds Transfer through the Tungsten Network.

• Offerors must be registered in the System for Award Management (SAM).

Wage Determination

This document is a "Register of Wage Determinations Under the Service Contract Act" issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations in specific geographic areas. This particular determination is for "Texas Counties of Falls, McLennan" and was last revised on December 3, 2025.

• Occupational Wage Rates: Lists specific minimum hourly wage rates for a wide range of occupations, from administrative support and clerical roles to technical, health, and service occupations.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on health and welfare benefits are provided, including standard rates and rates applicable under Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) to contracts awarded under this determination, outlining specific requirements for paid sick leave and minimum hourly wages.
• Vacation and Holidays: Details the minimum paid vacation and holiday entitlements for employees based on their length of service with the contractor.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This wage determination is crucial for any bidder on a federal contract subject to the Service Contract Act within the specified Texas counties. It establishes the minimum labor costs that must be factored into proposals, ensuring compliance with federal labor laws regarding wages, fringe benefits, paid sick leave, and holidays.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Certification Acknowledgement: Offerors acknowledge that this certification is subject to penalties under Title 18, United States Code, Section 1001 for false statements.
• Compliance Verification: The VA may require documentation (invoices, subcontracts) to verify compliance during and after contract performance.
• Cooperation: Offerors agree to cooperate and provide requested documents for compliance determination.
• Required Completion: The certification must be completed, signed, and returned with the offer. Failure to provide it will result in the offer being deemed ineligible for award.

Bidders must carefully review the subcontracting limitations applicable to the contract type (services, general construction, or special trade construction) and complete this certification accurately. Failure to submit this signed certificate will make the offer ineligible for award.

Wage Determination

This document is a Wage Determination (No. 2015-5227, Revision No. 27) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work in specific Texas counties (Collin, Dallas, Denton, Ellis, Hunt, Kaufman, Rockwall).

• Lists minimum hourly wage rates for a wide range of occupations, categorized by general fields (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, etc.).

• Specifies required fringe benefits, including Health & Welfare rates and provisions for Paid Sick Leave under Executive Order 13706.

• Outlines vacation and holiday pay requirements.

• The wage determination is applicable to contracts subject to the Service Contract Act.

• It includes notes on Executive Order 13658, which sets a minimum hourly wage rate for federal contractors.

• Not applicable to this document type.

• Not applicable to this document type.

• A "Conformance Process" is detailed for situations where a contract requires services from an occupation not listed in this wage determination.

• Footnotes provide additional details on specific occupations, such as Computer Employees and Air Traffic Controllers/Weather Observers, including information on hazard pay differentials and uniform allowances.