V212--Special Mode Transportation Services Clement J Zablocki VAMC and area VA and non-VA facilities
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) Clement J. Zablocki VA Medical Center (VAMC) is conducting market research through a Sources Sought notice to identify qualified sources for non-emergency wheelchair and sedan transportation services. These services are required 24/7 for the VAMC, its associated Community-Based Outpatient Clinics (CBOCs), and affiliated healthcare clinics. The VAMC estimates approximately 70,000 wheelchair van and 18,000 sedan trips per year. Responses are due by June 8, 2026, at 10:00 a.m. (local time).
Scope of Work
The contractor will provide 24/7 non-emergency wheelchair and sedan transportation services, including weekends and holidays. Services will cover the Clement J. Zablocki VAMC, CBOCs (Milwaukee, Union Grove, Cleveland, Green Bay, Oconomowoc), and other VA/non-VA facilities primarily within Wisconsin, Michigan, and Illinois, with about 75% of trips within a 20-mile radius of the Milwaukee VAMC.
Key requirements include:
- Vehicles: Must meet federal, state, and local safety standards, including specific lift capacity (min 800 lbs), securement devices, communication systems, and daily inspection checklists.
- Personnel: Drivers must have clean driving records, pass background checks, and complete specific training (First Aid, transporting elderly/handicapped, defensive driving, abuse prevention, influenza vaccination compliance).
- Technology: Utilization of VetRide (or VA-approved software) for scheduling, trip updates, and invoicing, along with GPS tracking for all vehicles.
- Compliance: Adherence to HIPAA, Privacy Act, and other relevant regulations.
Contract Details
- NAICS Code: 485991 (Special Needs Transportation) with a small business size standard of $19 million in annual revenue.
- Contract Type: Anticipated to be a single-award Indefinite Delivery/Indefinite Quantity (IDIQ) contract with a five-year ordering period.
- Set-Aside: None specified at this stage; market research will determine if the requirement will be set-aside for a specific small business socio-economic program, small business, or full and open competition.
Submission Requirements
Interested and responsible sources must submit a capability statement by Monday, June 8, 2026, at 10:00 a.m. (local time) to erika.cannaday@va.gov. The statement must include:
- Organizational name, DBA (if applicable), and address.
- Point of contact (name, title, email address).
- SAM Unique Entity ID.
- Business size under NAICS 485991.
- Company experience in providing medical patient transportation services (years, examples of current contracts, client references).
- Examples of quality control programs and procedures.
- Size and type of fleet (number of sedans and wheelchair vans, specifying rear-loaded and side-loaded).
- Number of drivers currently employed.
Important Notes
This is a Sources Sought notice for market research and planning purposes only and does not constitute a solicitation for proposals, bids, or quotations. Telephone inquiries will not be returned. The information gathered will inform the VA's decision on the appropriate set-aside or competition strategy for any future solicitation.