V225--ALS/BLS Ambulance and Wheelchair Van Transports for New Castle & Area Counties in DE, PA, and NJ

Amendment / Modification

This amendment extends the Solicitation Closing Date and Time and publishes the QA Set 1.

• Solicitation Closing Date and Time Extended: The deadline for receipt of offers is now June 19, 2026, at 10:00 AM EDT.

• QA Set 1 Published: Responses to vendor questions are provided.

• Solicitation Closing Date and Time

• Solicitation Document (via attached QA Set 1)

• The deadline for submitting offers has been extended to June 19, 2026, 10:00 AM EDT.

• Bidders should review the attached QA Set 1 for clarifications on requirements and contract details. Key clarifications include:

  • There is no incumbent contractor.
  • Quantity information in the Price Schedule represents estimated 5-year quantities.
  • Transportation volume data by facility or service type is not available, except that the contract covers New Castle County and surrounding areas.
  • VA does not track or project same-day/urgent vs. scheduled transport percentages; these vary based on beneficiary needs.
  • Offerors should address quality control in accordance with the PWS and ensure compliance with all performance standards.
  • Reference VetRide in the PWS for information on electronic trip records, GPS verification, and electronic reporting.

Solicitation / RFP / RFQ

This solicitation is for non-emergency ambulance and wheelchair van transportation services for the Wilmington VA Medical Center (WVAMC) and its associated Community-Based Outpatient Clinics (CBOCs). The contractor will provide Basic Life Support (BLS), Advanced Life Support (ALS), Critical Care Transport (CCT), Specialty Care Transport (SCT), and Wheelchair Van (WC Van) services 24/7.

• Provision of BLS, ALS, CCT, SCT, and WC Van transportation services.

• Services must be available 24 hours a day, 7 days a week.

• Contractor personnel must meet specific qualifications, including valid driver's licenses, relevant certifications (EMT, Paramedic), and background checks.

• Vehicles must meet all federal, state, and local regulations and specifications.

• Contractor must utilize VetRide or VA-approved Transportation Software for trip requests, status updates, and claims submission.

• Specific response times are outlined for scheduled and unscheduled transports.

• Adherence to strict COVID-19 and other infectious disease transport protocols, including PPE usage and vehicle cleaning/disinfection.

• Contract Type: Firm-Fixed-Price, Indefinite Delivery/Indefinite Quantity (IDIQ).

• Ordering Period: 5 years, anticipated from 07/01/2026 to 06/30/2031.

• Minimum Contract Value: $1,000.00

• Maximum Contract Value: $5,000,000.00

• Offers must be submitted electronically via email to Cynthia.Laemmerhirt@va.gov by the date/time specified in Block 8 of the SF 1449 (06-18-2026, 10:00 EDT).

• Quotes must be submitted in two parts: Part I - Price Quotation and Part II - Past Performance Information.

• Evaluation Factors: Past Performance and Price.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government.

• Questions due by: 06/09/2026, 11:00 am.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) with a tiered evaluation including VOSBs, HUBZone, 8(a), WOSB, other Small Businesses, and then Other than Small Businesses.

• Offerors must be certified and listed in the SBA certification database or VA's VIP database as applicable.

• NAICS Code: 621910 (Ambulance Services), Size Standard: $22.5 Million.

• The solicitation incorporates numerous FAR and VAAR clauses by reference.

• Specific wage determinations are applicable for the service areas.

• Offerors must provide a Business Associate Agreement (BAA) and complete required training documentation.

Form / Attachment / Pricing Sheet

This document outlines the Department of Veterans Affairs (VA) Information Security Rules of Behavior (ROB) for Non-Organizational Users. It details the responsibilities and expected behavior for individuals who are not VA employees but require access to VA information and information systems. This ROB is a mandatory requirement for such users.

• Coverage: Defines who constitutes a non-organizational user and the scope of the ROB.
• Compliance: Outlines the requirement for non-organizational users to comply with the ROB and the potential consequences of non-compliance, including suspension or removal of access, and possible civil or criminal penalties.
• Acknowledgement: Requires users to sign the ROB before access is granted and annually thereafter. Refusal to sign will result in denied access.
• Rules of Behavior: Details specific actions users 'Will' and 'Will Not' do regarding access and use of VA information and systems, protection of VA-issued devices, data protection, remote access, user accountability, handling sensitive information, identification and authentication, incident reporting, and social media usage.
• Acknowledgement and Acceptance: A final section for users to formally acknowledge, understand, accept, and agree to comply with the terms and conditions of the ROB.

Bidders or individuals who will be granted access to VA information systems as non-organizational users must understand and agree to these rules. This document is critical for ensuring compliance with VA's information security policies and protecting sensitive VA data. Failure to comply can lead to denial of access or other penalties.

Other / Unclassified

This document is a Wage Determination issued by the U.S. Department of Labor under the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations in the counties of Bucks, Chester, and Montgomery in Pennsylvania. The document is dated May 13, 2026, and is Revision No. 31 to Wage Determination No. 2015-5791.

This document is crucial for any bidder responding to a government contract that falls under the Service Contract Act within the specified geographic area. It establishes the baseline labor costs that must be factored into proposals. Bidders must ensure their proposed wages and benefits meet or exceed those listed for the occupations they intend to use on the contract. The document also outlines general fringe benefits (health & welfare, vacation, holidays) and specific conditions, such as Executive Order 13658 compliance, night/Sunday pay, hazardous pay differentials, and uniform allowances. It also details the process for conforming additional classifications not explicitly listed.

Other / Unclassified

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in the counties of Delaware and Philadelphia, Pennsylvania. The document is Revision No. 36, dated May 13, 2026.

This document is crucial for potential bidders on federal service contracts in the specified geographic area. It establishes the baseline labor costs by outlining the minimum hourly wage and required fringe benefits (health & welfare, vacation, holidays) for a wide range of job classifications. Bidders must use this information to accurately calculate their labor costs and ensure their proposals comply with federal labor laws, thereby impacting their pricing strategy and overall bid competitiveness.

Wage Determination

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in the counties of Cape May, New Jersey.

• Applicability: This wage determination applies to federal service contracts awarded in the specified geographic area.
• Occupational Listings: The document provides a comprehensive list of occupations, each with a corresponding minimum hourly wage rate. These range across various sectors including administrative, automotive, food service, health, information technology, maintenance, protective services, and technical occupations.
• Fringe Benefits: Standard fringe benefits are outlined, including Health & Welfare ($5.55/hour or $222.00/week), Paid Sick Leave (EO 13706: $5.09/hour or $203.60/week), Vacation (based on years of service), and Holidays (10 paid holidays per year).
• Executive Orders: Specific notes address Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate for federal contractors), detailing their applicability and requirements.
• Special Provisions: Footnotes detail specific conditions for certain occupations, such as exemptions for bona fide executive, administrative, or professional computer employees, and night/Sunday pay differentials for air traffic controllers and weather observers.
• Hazardous Pay: Differentials are specified for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Guidance is provided on contractor responsibilities for furnishing and maintaining employee uniforms.
• Conformance Process: Procedures are outlined for requesting authorization of additional classifications and wage rates not listed in the determination, using Standard Form 1444 (SF-1444).

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: The contractor will not pay more than 50% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction Contracts: The contractor will not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors: The contractor will not pay more than 75% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Certification Acknowledgement: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Compliance Verification: The VA may require documentation (invoices, subcontracts, task values) to verify compliance during contract performance and upon completion.
• Cooperation: Offerors must cooperate fully and provide requested documents.
• Required Completion: This certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Offers without this certification will be deemed ineligible for award.

This form is mandatory for all offerors. Failure to complete and submit this certification with your proposal will result in your offer being considered ineligible for award. Bidders must carefully review the subcontracting limitations applicable to their specific contract type (services, general construction, or special trade construction) and ensure they can comply if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for use by evaluators to assess an Offeror's past performance for a Department of Veterans Affairs (VA) contract related to Wheelchair Van services for Altoona. The completed questionnaire is considered Source Selection Sensitive.

• Reference Instructions: Details on how the survey should be completed and returned to the Contracting Officer.
• Solicitation/RFQ Information: Fields to insert Solicitation/RFP Number, Requiring Activity, Contracting Officer Email, and Return By Date/Time.
• Contract Information: Sections for the evaluator to provide details about the contract being assessed, including Company/Division Name, Customer/Agency, Product/Service, Contract Number, Contract Dollar Value, and Period of Performance.
• Performance Assessment Questions: A series of 14 questions covering compliance with contract terms, timeliness, labor/safety standards, management effectiveness, ability to meet peak demands, communication systems, complaint handling, staff integrity, willingness to improve, administrative reporting, personnel management, and overall quality control.
• Award Recommendation: A question asking if the evaluator would award another contract to the firm being evaluated, with a request for explanation.
• Evaluator Information: Fields for the Name, Company/Organization, Phone Number, Email, and Signature of the evaluator.

While this form is to be completed by a past performance evaluator, potential bidders should be aware of the types of questions asked. Understanding these questions can help bidders prepare to provide relevant information about their past performance when requested, and to proactively manage their performance to ensure positive feedback on future questionnaires. The deadline for returning the RFQ is also a critical piece of information for bidders.

Wage Determination

This document is a Wage Determination issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in specific geographic areas: Delaware (New Castle County), Maryland (Cecil County), and New Jersey (Salem County).

• Applicability: This wage determination applies to federal service contracts in the specified locations.
• Occupational Wages: The document lists numerous occupations with corresponding minimum hourly wage rates. Bidders must ensure their proposed wages meet or exceed these rates for covered employees.
• Fringe Benefits: Standard fringe benefits are outlined, including Health & Welfare ($5.55/hour or $222.00/week), paid vacation (increasing with years of service), and twelve paid holidays per year.
• Executive Orders: Specific notes address Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing additional requirements and rates applicable to contracts awarded on or after certain dates.
• Conformance Process: Information is provided on how to request authorization for additional classifications and wage rates if an occupation is not explicitly listed in the determination.
• Hazardous Pay: Differentials are noted for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Guidance is provided on contractor responsibilities for uniform costs and maintenance.

Other / Unclassified

This document is a Wage Determination (WD) issued under the Service Contract Act. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits applicable to contracts in Cumberland County, New Jersey. The document is a revision (Revision No. 32) of WD 2015-4199, with the last revision date being May 13, 2026.

This wage determination is crucial for bidders on government contracts in Cumberland County, New Jersey, that are subject to the Service Contract Act. It establishes the minimum wages and fringe benefits that must be paid to employees performing services under such contracts. Bidders must consult this document to accurately calculate labor costs and ensure compliance with federal labor laws when preparing their proposals.

Wage Determination

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It specifies the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for work performed in the Counties of Atlantic, New Jersey.

• Applicability: This wage determination applies to contracts subject to the Service Contract Act. Bidders should consult the specific solicitation to confirm applicability.
• Occupational Wage Rates: The document lists numerous occupations with corresponding minimum hourly wage rates. These rates are effective as of the "Date Of Last Revision: 5/13/2026".
• Fringe Benefits: Standard fringe benefits are listed, including Health & Welfare ($5.55/hour or $222.00/week), Paid Sick Leave (EO 13706: $5.09/hour or $203.60/week), Vacation (based on years of service), and Holidays (10 paid holidays per year).
• Executive Orders: The document references Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining their applicability and requirements for federal contractors.
• Special Provisions: Notes address specific situations such as exemptions for bona fide executive, administrative, or professional computer employees, and differentials for night pay, Sunday pay, and hazardous work.
• Uniform Allowance: Requirements for furnishing and maintaining uniforms are detailed, including reimbursement rates for cleaning and maintenance if borne by the employee.
• Conformance Process: Information is provided on how to classify and determine wage rates for service employees not listed in the wage determination.

This document is crucial for bidders to accurately estimate labor costs for their proposals. It establishes the minimum compensation requirements for employees performing work under a Service Contract Act-covered contract in the specified geographic area. Failure to comply with these wage and benefit requirements can lead to contract non-compliance.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Ambulance and Wheelchair Van Transportation Services for the Wilmington VA Medical Center, located in Wilmington, DE. The full solicitation will be posted on www.sam.gov on or about May 28th, 2026.

• Provision of ALS/BLS Ambulance and Wheelchair Van Transports.

• Services are required for New Castle & Area Counties in DE, PA, and NJ.

• The specific contract type, period of performance, and estimated value are not detailed in this notice.

• Potential offerors are responsible for monitoring www.sam.gov for the release of the solicitation package and any amendments.

• All questions must be submitted in writing to the Contract Specialist at cynthia.laemmerhirt@va.gov. No telephone inquiries will be accepted.

• This notice does not obligate the Government to award a contract or pay for proposal preparation costs.

• The full solicitation will be a Small Business set-aside.

• NAICS Code: 621910 Ambulance Services.

• Size Standard: $22.5 Million.

• All interested parties must be registered in the System for Award Management (SAM) prior to award.

• The Contracting Office is Network Contracting Office 4, located in Coatesville, PA (ZIP Code 19320).

• The Place of Performance is Wilmington VA Medical Center, Wilmington, DE (ZIP Code 19805).

• Point of Contact: Cynthia A Laemmerhirt, Contract Specialist, Cynthia.Laemmerhirt@va.gov.