V225--Non Emergent Ground Ambulance Oscar G Johnson VAMC Five Year Ordering Period 4/1/2026 - 3/31/2031

Solicitation / RFP / RFQ

This document is a solicitation for Non-Emergent Ground Ambulance services for the Oscar G. Johnson VAMC. The contract will cover a five-year ordering period from April 1, 2026, to March 31, 2031.

• Provision of non-emergent ground ambulance services.

• Product Service Code (PSC): V225

• North American Industry Classification System (NAICS) Code: 621910

• Contracting Office ZIP Code: 53214-1476

• Contracting Office Address: Department of Veterans Affairs, 36C252, 115 South 84th Street, Suite 101, Milwaukee WI 53214-1476.

• Not specified in the provided text.

• Not specified in the provided text.

• This appears to be an award notice rather than a solicitation document, as it includes award details such as Award Number (36C25226D0026), Award Amount ($2,905,426.00), Award Date (03-31-2026), Awardee Name (INTEGRITY CARE EMS INC), and Awardee UEI (KTR7WU6BLLY3).

• The Point of Contact is Contracting Officer Erika Cannaday (erika.cannaday@va.gov).

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (2015-4931, Revision 28) for the state of Wisconsin, specifically for the counties of Ashland, Bayfield, Burnett, Iron, Price, Rusk, Sawyer, Taylor, and Washburn. It outlines the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act.

• Lists numerous occupational codes and titles, ranging from administrative support and clerical to health, technical, and transportation occupations.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors.
• Details specific benefits such as Health & Welfare and paid sick leave rates.

This document is crucial for bidders to understand the labor costs associated with performing services under a federal contract in the specified Wisconsin counties. It establishes the minimum wage and benefit requirements for all service employees working on the contract, directly impacting the cost proposal and overall bid competitiveness.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, specifically Wage Determination No. 2015-4919, Revision No. 31, dated December 3, 2025. It provides the minimum wage rates and fringe benefits required for various occupations in Wisconsin counties of Door, Florence, Forest, Langlade, Lincoln, Manitowoc, Marinette, Menominee, Oneida, Portage, Shawano, and Vilas.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to paid sick leave and minimum wage adjustments.
• Details vacation and holiday pay requirements.
• Outlines specific conditions for computer employees, air traffic controllers, and weather observers regarding night/Sunday pay and hazardous pay differentials.
• Explains uniform allowance requirements and the Service Contract Act Directory of Occupations.
• Describes the conformance process for unlisted classifications.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a government contract in the specified geographic area. It dictates the baseline wages and benefits that must be paid to employees, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to comply with the Service Contract Act.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4871, Revision 31, dated 12/03/2025) for the Service Contract Act. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits for the state of Michigan, specifically for the counties of Alger, Baraga, Chippewa, Delta, Dickinson, Gogebic, Houghton, Iron, Keweenaw, Luce, Mackinac, Marquette, Menominee, Ontonagon, and Schoolcraft.

This document is crucial for any bidder responding to a government contract that falls under the Service Contract Act. It establishes the minimum wage rates and benefits that must be paid to employees performing work on the contract. Bidders must consult this wage determination to accurately calculate labor costs in their proposals and ensure compliance with federal labor laws. The document also includes important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage), as well as details on vacation, holidays, hazardous pay differentials, and uniform allowances. It also outlines the process for requesting a conformance for occupations not listed in the determination.

Form / Attachment / Pricing Sheet

This document is a sample surveillance checklist intended for use during the contract period to monitor contractor performance against specified requirements for ground ambulance services. It outlines performance objectives, PWS paragraphs, performance thresholds, and methods of surveillance.

• Performance Objectives (SS 1-6): Details specific requirements such as 24/7 ambulance service, vehicle maintenance standards (cleanliness, hazard prevention), maintenance record-keeping, qualified personnel, personnel training (DHHS standards), and sanitation procedures (OSHA blood-borne pathogens).
• PWS Paragraphs: References specific sections of the Performance Work Statement (e.g., 4.4.3, 4.3.1, Attachment B).
• Performance Thresholds: Specifies compliance levels (e.g., 95% Compliance, 100% Compliance).
• Method of Surveillance: Indicates 100% surveillance for most objectives.
• Met/Not Met/Remarks: Columns for recording surveillance results.

This checklist provides potential bidders with a clear understanding of the specific performance standards and quality assurance measures that will be used to evaluate contractor performance. Bidders should review these surveillance points to ensure their proposed services and operational plans align with the government's expectations for ambulance services, vehicle maintenance, personnel qualifications, and sanitation.

Form / Attachment / Pricing Sheet

This document, "Attachment A - Specialty Care Transport (SCT) or Critical Care Transport (CCT) Confirmation," is a form that prospective offerors must sign and return. It confirms their capability to meet the criteria for Critical Care Transports (CCTs) ordered under the contract, specifically regarding the transportation of necessary drugs and equipment.

• Confirmation of Capability: Offerors must confirm they can transport drugs and/or equipment required for CCTs, up to and including Specialty Care Transport (SCT) or Critical Care Transport (CCT) levels, as dictated by the EMS region.
• Drug Supply List: A comprehensive list of drugs that may need to be transported is provided.
• Equipment List: A list of equipment that may need to be transported is provided.
• Signature Block: A section for the company name, signature of a company representative, and date to formally confirm their capability.

This form is critical for bidders to acknowledge and confirm their ability to provide the specified level of transport services. Failure to confirm capability or to return this signed form may impact a bidder's ability to be considered for opportunities requiring CCT services under this contract. Bidders must review the provided lists of drugs and equipment to ensure they can meet these requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment C – Counties Covered," lists the specific geographic areas within Michigan and Wisconsin that are relevant to the opportunity. It provides a breakdown of zip codes, place names, and the corresponding counties.

• Michigan: Details counties including Chippewa, Mackinac, Dickinson, Keweenaw, Alger, Delta, Marquette, Schoolcraft, Luce, Baraga, Menominee, and Ontonagon.
• Wisconsin: Details counties including Marinette, Forest, Florence, Oneida, Vilas, Iron, Price, and Lincoln, Langlade.

This attachment is crucial for bidders to understand the geographic scope of the opportunity. It helps in determining service areas, logistical considerations, and potential resource allocation required to fulfill contract requirements within these specified counties.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for non-emergency ambulance transportation services. The services are required for the Oscar G. Johnson VA Medical Center (OGJ 585), its associated Community-Based Outpatient Clinics (CBOCs), and affiliated healthcare clinics. The contractor will provide Stretcher Transports, Basic Life Support (BLS), Advanced Life Support (ALS), and Critical Care Transport (CCT) services on a 24/7 basis.

• Provision of non-emergency ambulance services including Stretcher Transports, BLS, ALS, and CCT.

• Services to be available 24 hours a day, seven days a week.

• Contractor personnel must meet specific qualifications (EMTs, CCTPs, drivers) and pass background checks.

• Vehicles must meet all applicable federal, state, and local regulations and be maintained in good repair.

• Use of VetRide or VA-approved Transportation Software for all patient transports.

• Compliance with VHA Directive 1192 regarding influenza vaccination and masking for personnel working at VA facilities.

• Adherence to facility policies, including drug-free and weapon-free environments.

• Contract Type: Firm-fixed price.

• Period of Performance: Approximately five years, from Date of Award through 3/31/2031.

• Estimated Value: The total maximum amount of Services allowed under this contract shall not exceed $3,500,000.00. The minimum guarantee is $250,000.00.

• RFQ Questions Due: Thursday, March 26, 2026, at 2:00 PM Local Time via email to erika.cannaday@va.gov.

• Quotes Due: See Block 8 of SF 1449 or most recent Amendment.

• Submission Method: Email to erika.cannaday@va.gov. Maximum email size is 7MB.

• Evaluation Factors: Price, Technical Capability, Experience, Licenses and Certifications, Quality Control Plan, and Veterans’ Involvement.

• Preference will be given to VOSBs and SDVOSBs when other factors are equal.

• This acquisition is unrestricted.

• Offerors must be registered in SAM.gov.

• SDVOSB/VOSB preference requires registration and verification in SBA's Vendor website and completion of VAAR Clause 852.219-75.

• The solicitation incorporates FAR clauses by reference, including 52.212-4 and 52.212-5.

• Service Contract Labor Standards shall apply.

• Attachments include PPE SOP, Counties Covered, DOL Wage Determinations, and Capability Confirmation.

Form / Attachment / Pricing Sheet

This document outlines the Standard Operating Procedure (SOP) for Patient Transport Personal Protective Equipment (PPE) and Vehicle Cleaning/Disinfection for the Veterans Transportation Service (VTS). It details the required PPE for routine transports, COVID-19 transports, and transports involving other potential infectious diseases. It also provides comprehensive guidelines for vehicle cleaning and disinfection, including the use of UVC disinfecting units, and outlines procedures for donning and doffing PPE.

• PPE Requirements: Specifies masks, eye protection, gowns, and gloves for different transport scenarios (routine, COVID-19, other infectious diseases).
• Patient Face Covering: Mandates that all passengers wear facemasks or cloth face coverings, with specific procedures for refusal or medical exemption.
• Donning/Doffing Procedures: Step-by-step instructions for putting on and taking off PPE.
• Vehicle Ventilation: Guidelines for maximizing air changes and ventilation during transport.
• Cleaning & Disinfection: Procedures for cleaning and disinfecting vehicle interiors and equipment using EPA-registered disinfectants, including specific instructions for UVC unit usage.
• Documentation: Requirements for a cleaning/disinfection checklist to be completed by drivers.
• Follow-up Measures: Procedures for VTS personnel after caring for a patient with suspected or confirmed COVID-19, including reporting and symptom monitoring.
• Definitions: Clarifies terms such as Source Control, PPE, Face Covering, Facemask, N95 Respirator, and Eye Protection.

This SOP is crucial for understanding the infection control and safety protocols that VTS drivers and vehicles must adhere to. Bidders involved in transportation services should review these requirements to ensure their operations and proposed solutions align with these stringent health and safety standards, particularly concerning PPE usage, vehicle sanitation, and passenger protocols. This document may inform operational planning, cost estimations, and compliance strategies for any vendor proposing to provide or support VTS transportation services.