VAARNG Meals for Crane, Indiana June 2026

Solicitation / RFP / RFQ

This solicitation (W912LQ26QA027) is a Request for Quote (RFQ) for commercial products/services, specifically catering services. The government intends to award a firm-fixed-price contract. The North American Industry Classification System (NAICS) code is 722320 (Caterers) with a business size standard of $47,000,000.00. The Product Service Code (PSC) is 8945 (Foods, Oils and Fats). This is an unrestricted requirement, open to all qualified offerors.

• Provide breakfast and dinner meals to 80 soldiers in Crane, IN.

• The PWS outlines the specific requirements for these meals.

• An example 7-day menu for breakfast and dinner is required with the quote to demonstrate understanding of the PWS. Failure to provide this will result in the quote being considered UNRESPONSIVE.

• Contract type: Firm-fixed-price.

• Pricing arrangement: Firm Fixed Price.

• Period of performance: Not explicitly stated, but the solicitation issue date is May 14, 2026, and the offer due date is May 22, 2026.

• Quotes must be submitted electronically via email to david.a.pickard.civ@army.mil by May 22, 2026, no later than 11:00 AM EDT.

• Facsimile quotes will not be accepted.

• Vendors must hold prices firm for 30 calendar days from the closing date.

• The government intends to award to the lowest priced, responsible vendor that meets all requirements.

• Evaluation will be based on lowest price and meeting PWS requirements.

• The Contracting Officer may evaluate quotes without discussions.

• Unrestricted requirement.

• Only qualified offerors may submit quotes.

• Vendors must have an active registration in the System for Award Management (SAM).

• Payment will be made through the Wide Area Workflow (WAWF) application.

• The solicitation incorporates FAR clauses by reference, including those related to System for Award Management, Terms and Conditions for Commercial Products and Services, and payment instructions.

• Attachments include an Information Sheet (Attachment 1) and the Performance Work Statement (PWS).

Performance Work Statement (PWS)

This PWS outlines the requirements for providing prepared breakfast and dinner meals for the Virginia Army National Guard's 1032nd Transportation Company annual training activities at the Crane Army Ammo Activity (CAAA) in Crane, Indiana.

• The contractor shall provide all personnel, equipment, and materials for meal preparation and delivery.

• Services include daily delivery of prepared breakfast and dinner meals.

• Meals must meet commercial and U.S. Army standards, be high quality, hearty, and filling.

• Specific meal counts are provided for dates between June 13-27, 2026.

• Contractor is responsible for providing utensils, plates, serving utensils, containers, cups, and trash bags.

• Contractor must comply with food service sanitation standards (TB Med 530, 21 C.F.R. Chapter 1, Subchapter B) and all applicable Federal, State, and local laws.

• Allergy/vegetarian/Halal options are required for each meal, with no nuts or seafood.

• Specific menu examples and requirements for breakfast and dinner are detailed.

• Meals must be prepared off-site and delivered at specified times.

• Contractor must maintain a temperature log for food safety.

• Meals must be delivered within a specified time window (e.g., 5:15 am - 5:30 am for breakfast, 5:15 pm - 5:30 pm for dinner).

• Performance will be evaluated based on a Quality Assurance Surveillance Plan (QASP).

• Strict adherence to sanitation, food preparation, and delivery temperature standards is required.

• Non-compliance may result in immediate correction, discarding of food, or contract termination.

• Period of Performance: June 13, 2026, to June 27, 2026.

• Place of Performance: Crane Army Ammo Activity (CAAA), 300 Hwy. 361, BLDG 3282, Crane, Indiana 47522.

• Contractor must designate a Contract Manager (CM) and alternate.

• Compliance with installation access and security requirements is mandatory.

• Contractor employees must adhere to installation regulations and security protocols.

• Combating Trafficking in Persons policy must be followed.

• Organizational Conflicts of Interest (OCI) must be managed and reported.

• Telework is not authorized.

• Contractor is not compensated for unexpected gate closures or delays.

Form / Attachment / Pricing Sheet

This document is an information sheet intended to collect essential details from vendors. It serves as a template for bidders to provide their quote information, discount/payment terms, estimated delivery date, and quote expiration.

• Quote Information: Fields for discount/payment terms, estimated delivery date, and quote expiration.
• Vendor Information: Requires company name, indication of small business status (NAICS 722310), CAGE code, SAM Unique Entity ID, and Tax ID Number.
• Signatory Block: Includes spaces for printed name, signature, and title of the authorized representative.

This form must be completed by potential bidders to provide necessary information for their quote. It outlines the specific data points required by the government for evaluation and contract award, including vendor identification and commercial terms.