VANIHCS Ft Wayne Lawn Care/Snow Removal Services

Quick Summary

The Department of Veterans Affairs (VA), specifically the Network Contract Office 10 (36C250), has issued a Solicitation for Lawn Care and Snow Removal Services at the VA Northern Indiana Health Care System (VANIHCS) in Fort Wayne, IN. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The contract aims to secure comprehensive grounds maintenance and snow/ice removal services. Quotes are due by June 3, 2026, at 4:30 PM EST.

Scope of Work

The contractor will provide all supervision, labor, tools, equipment, vehicles, transportation, and chemicals for full-service grounds maintenance. Services include:

• Snow and Ice Removal: Comprehensive removal from designated sites (parking lots, drives, walkways, etc.) from approximately November 1st to March 31st, with continuous service during sustained snowfall and completion within five hours per event. Priority areas are specified.
• Lawn Care: Includes mowing, edging, trimming, mulching, weeding, overseeding, fertilizing, herbicide/pesticide control, and debris removal from April 1st to October 31st. Mowing is weekly, maintaining grass height between 2.5 and 4 inches. Other services include annual spring mulching, monthly bed cleaning, semi-annual tree/shrub trimming, and monthly edging.

Contract Details

• Contract Type: Firm-Fixed-Price.
• Period of Performance: A base year from November 1, 2026, through October 31, 2027, with four (4) one-year option periods.
• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).
• NAICS Code: 561730 (Landscaping Services) with a small business size standard of $9.5 Million.
• Place of Performance: VA Medical Center, 2121 Lake Avenue, Fort Wayne, IN 46805.

Submission & Evaluation

• Submission Deadline: June 3, 2026, at 4:30 PM EST.
• Submission Method: Email quotes to Samuel.Galbreath@va.gov. No physical quotes will be accepted.
• Required Documents: Signed SF 1449 Offer page, acknowledgment of amendments, completed bid schedule, and VAAR 852.219-75 Limitations of Subcontracting Certification.
• Site Visit: An organized site visit is scheduled for May 1, 2026, at 9:00 AM at the engineering building.
• Requests for Information (RFI): Submit RFIs via email to Samuel.Galbreath@va.gov by May 13, 2026, at 4:30 PM EST. Responses will be issued via amendment.
• Evaluation: Offers will be evaluated without discussions; initial offers should contain best terms. The government reserves the right to conduct discussions if necessary.

Additional Notes

• Compliance with EPA and OSHA regulations is required.
• Background investigations are required for contractor employees, who must wear visible identification and company uniforms.
• The Service Contract Act Wage Determination (Attachment I) specifies minimum wage rates and fringe benefits, which bidders must incorporate into their pricing.
• The Limitation of Subcontracting Certification (Attachment III) is mandatory and requires SDVOSBs to perform at least 50% of the contract amount for services.
• A site map (Attachment IV) is provided to aid in logistical planning.