Various Promotional Items for Recruiting & Retention

Amendment / Modification

This document contains two amendments to the original solicitation:

• Amendment 0002:

  • Changes the required quantity for CLIN 0001 (OCP Tactical Laptop Backpack) from 800 each to 1,200 each.
  • Reminds quoters to acknowledge receipt of both Amendment 0001 and Amendment 0002.
  • States that all other terms, conditions, and specifications remain unchanged from Amendment 0001.

• Amendment 0001:

  • Revises the Scope of Work (SOW) in its entirety. The new specifications are detailed in the attached document "UPDATED SCOPE OF WORK PPI_2026.03.30".
  • Updates the CLIN structure to include seven items: OCP Tactical Laptop Backpack, Polyester Cooling Towel, Lanyard, Athletic T-Shirt (Unisex), Grip Strength Measurement Meter, Satin Graduation Stole, and 3-in-1 Wireless Charging Station.
  • Revises Section 4 of the Addendum to 52.212-1, "Quote Preparation and Content," to require the following four parts in a quote:
    • Completed SF 1449 with pricing for all seven CLINs.
    • Technical Submission (Product Specification Sheets, Technical Acceptability Narrative, Approval Conditions Acknowledgement).
    • Administrative Information (Company name, address, UEI, Small Business status).
    • Acknowledgement of Amendments (signed SF30 for this amendment and any subsequent ones).
  • Includes "UPDATED SCOPE OF WORK PPI_2026.03.30" as an attachment.

• CLIN 0001 quantity (Amendment 0002).

• Scope of Work (Amendment 0001).

• CLIN structure (Amendment 0001).

• Quote Preparation and Content requirements (Amendment 0001).

• The quantity for CLIN 0001 has increased.

• The Scope of Work has been replaced, and bidders must refer to the new document.

• Quote submission requirements have been updated to include specific documentation and acknowledgements.

Amendment / Modification

This amendment (0002) modifies the solicitation W912SV26QA003 for OCP Tactical Laptop Backpacks and other items.

Key changes include:

• Increased Quantity for CLIN 0001: The required quantity for CLIN 0001 (OCP Tactical Laptop Backpack) has been increased from 800 each to 1,200 each.

• Revised Scope of Work: The Scope of Work has been deleted and replaced in its entirety. New specifications are detailed in the attached document titled "UPDATED SCOPE OF WORK PPI_2026.03.30".

• Updated Quote Submission Requirements: Paragraph 4 of the Addendum to 52.212-1, "Quote Preparation and Content," has been revised. Quoters must now include:

  • Completed SF 1449 with pricing for all seven CLINS.
  • Technical Submission (Product Specification Sheets, Technical Acceptability Narrative, Approval Conditions Acknowledgement).
  • Administrative Information (Company name, address, UEI, Small Business status).
  • Acknowledgement of Amendments (signed SF30 for this and any prior amendments).

• Acknowledgement of Amendments: Quoters are reminded to acknowledge receipt of both Amendment 0001 and this Amendment 0002 with their quote submission.

• CLIN 0001 Quantity

• Scope of Work

• Addendum to 52.212-1, Paragraph 4 (Quote Preparation and Content)

• Solicitation W912SV26QA003

• The quantity for CLIN 0001 has increased.

• The Scope of Work has been replaced with updated specifications.

• Quote submission requirements have been revised, including the need to acknowledge all amendments.

• All other terms, conditions, and specifications remain unchanged unless modified by this amendment or Amendment 0001.

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding solicitation W912SV26QA0030001, updated on April 1, 2026.

• Quoting Individual Items: Vendors are not permitted to provide quotes for individual items on the list. Quotes must be submitted for the entire requirement.
• Quoting Every Item: If submitting a quote, it must include every item.
• Overseas Manufactured/Printed Items: Vendors can quote items manufactured or printed overseas. Commercially Available Off-the-Shelf (COTS) items are waived from the Buy American Statute, as per FAR 25.101(2)(i) and FAR 25.101(2)(ii).

This Q&A document clarifies submission requirements regarding itemized quotes and overseas manufactured items, directly impacting how vendors should prepare and submit their proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

The Massachusetts Army National Guard Recruiting and Retention Battalion (MAARNG) seeks to procure various personal presentation items (PPIs) branded with the MAARNG logo. The purpose of these items is to support marketing programs by Recruiting and Retention NCOs (RRNCOs) to generate awareness, enhance relationships, and identify potential enlistment leads.

The following items are to be procured:

• 1200 OCP Tactical Laptop Backpacks (14" W x 17.5" H x 9.5" D) with 4" x 4" full-color embroidery (Artwork A).

• 20,000 Polyester Cooling Towels (34.5" x 12", Grey) with 10" x 5" full-color imprint on the right end (Artwork A).

• 40,000 Lanyards (900mm x 16mm, Flat) with full-sublimation of Operational Camouflage Pattern (or multicam) and repeated linear logos (Artwork C).

• 6000 Athletic T-Shirts (Unisex, Tan 499 or Coyote Brown, 5.8 oz polyester, moisture-wicking) in various sizes (XS-XXL) with 2.75" x 2.75" full-color direct-to-garment imprint on the left chest (Artwork A) and a full back imprint (Artwork B).

• 1,000 Grip Strength Measurement Meters (adult/teenage size, max 200mm x 130mm x 40mm, LCD/LED display, measures up to 198lbs/90kgs) with a 3.5" black linear logo imprint (Artwork C).

• 300 Satin Graduation Stoles (Black with .5" gold trim, 5" wide with 3.25" embroidery area on each end) with 3" x 3" full-color embroidery on each end (Artwork A, excluding "NationalGuard.com/MA").

• 1500 3-in-1 Wireless Charging Stations (for smartphone, Apple Watch, AirPods/AirPods Pro) with up to 15W charging for smartphones, 5W for enabled devices, and 3W for Apple Watches, including necessary cables. Features a 2" x 3.5" full-color imprint on the front panel (Artwork A).

• MAARNG will provide all artwork files within 7 days of contract award.

• Vendor must provide digital proof for approval within 7 days of artwork submission.

• Vendor must provide a production sample of each item for approval within 30 days of digital proof approval.

• Delivery to Camp Curtis Guild (25 Haverhill St, Reading MA) with liftgate service is required within 45 days of production sample approval.

Artwork files (A, B, C) will be provided by MAARNG. Examples of artwork are included in the document.

Amendment / Modification

This amendment (0001) revises the Scope of Work and updates instructions for quote submission for Solicitation W912SV26QA0030001.

Key changes include:

• Scope of Work Replacement: The entire Scope of Work has been deleted and replaced with a new version titled "UPDATED SCOPE OF WORK PPI_2026.03.30," which is attached.

• Updated CLIN Structure: The following seven (7) CLINs are now specified:

  • CLIN 0001: OCP Tactical Laptop Backpack
  • CLIN 0002: Polyester Cooling Towel
  • CLIN 0003: Lanyard
  • CLIN 0004: Athletic T-Shirt (Unisex)
  • CLIN 0005: Grip Strength Measurement Meter
  • CLIN 0006: Satin Graduation Stole
  • CLIN 0007: 3-in-1 Wireless Charging Station

• Revised Quote Preparation: Paragraph 4 of the Addendum to 52.212-1, "Quote Preparation and Content," has been updated. Quoters must now include:

  • A completed SF 1449 with pricing for all seven CLINS.
  • Technical Submission: Product Specification Sheets, Technical Acceptability Narrative, and Approval Conditions Acknowledgement.
  • Administrative Information: Company name, address, UEI, and Small Business status confirmation.
  • Acknowledgement of Amendments: A signed SF30 for this amendment (0001) and any subsequent amendments.

• Scope of Work (deleted and replaced)

• Addendum to 52.212-1, Paragraph 4 (Quote Preparation and Content) (deleted and replaced)

• The CLIN structure has changed, requiring pricing for seven items.

• Quote submission requirements have been updated to include specific technical and administrative documentation, and acknowledgement of amendments.

Amendment / Modification

This amendment (0001) to solicitation W912SV26QA003 revises the Scope of Work and updates instructions for quote submission. Key changes include:

• Response Due Date: Extended from April 10, 2026, to April 15, 2026.

• Scope of Work: The original Scope of Work is deleted and replaced in its entirety with the document titled "UPDATED SCOPE OF WORK PPI_2026.03.30", which is attached.

• Addendum to 52.212-1: Paragraph 4, "Quote Preparation and Content," has been revised. Quoters must now include:

  • Completed SF 1449 with pricing for all seven CLINS.
  • Technical Submission (Product Specification Sheets, Technical Acceptability Narrative, Approval Conditions Acknowledgement).
  • Administrative Information (Company name, address, UEI, Small Business status).
  • Acknowledgement of Amendments (signed SF30 for this amendment and any subsequent ones).

• CLIN Modifications: Several CLINs have been modified, with specific changes detailed for CLIN 0002 (Satin Graduation Stole to Polyester Cooling Towel), CLIN 0003 (Micro-Fiber Rally Towel to Lanyard), CLIN 0004 (Hard Enamel Metal Pin to Athletic T-Shirt), CLIN 0005 (Clip-On Badge Holder/Reel to Grip Strength Measurement Meter), CLIN 0006 (Light Up Foam Baton to Satin Graduation Stole), and CLIN 0007 (3-in-1 Wireless Charging Station). The descriptions, quantities, and pricing for these items have been updated.

• CLIN Deletion: CLIN 0008 (Athletic T-Shirt (Unisex)) has been deleted, along with its inspection, acceptance, and delivery information.

• Attachments: The "UPDATED SCOPE OF WORK PPI_2026.03.30" is now attached, replacing the previous "SCOPE OF WORK PPI Q1 FY26 with artwork_2026.03.26".

• Scope of Work

• Addendum to 52.212-1, Paragraph 4

• CLINs 0002 through 0007 (modified)

• CLIN 0008 (deleted)

• Contract Documents/Attachments

• The proposal submission deadline has been extended to April 15, 2026.

• Quote preparation requirements have been updated, including specific documentation needed for technical and administrative submissions, and acknowledgement of amendments.

Solicitation / RFP / RFQ

This solicitation (W912SV26QA003) is a Request for Quote (RFQ) for promotional items for the Massachusetts Army National Guard (MAARNG). The acquisition is a 100% set-aside for Small Business concerns under NAICS code 339940 (Office Supplies).

The solicitation details the procurement of various promotional items, including:

• OCP Tactical Laptop Backpacks (800 units)
• Satin Graduation Stoles (250 units)
• Micro-Fiber Rally Towels (16,000 units)
• Hard Enamel Metal Pins (10,000 units)
• Clip-On Badge Holder/Reels (9,000 units)
• Light Up Foam Batons (3,000 units)
• 3-in-1 Wireless Charging Stations (1,500 units)
• Athletic T-Shirts (3,000 units)

Each item has specific dimensions, material, imprint requirements (including artwork specifications), and delivery instructions. Vendors must provide digital proofs and production samples for approval.

• Contract Type: Firm-fixed-price.

• Period of Performance: Delivery is expected within 60 calendar days from the date of award receipt for all items.

• Estimated Value: Not explicitly stated, but the NAICS code 339940 has a size standard of $19,000,000.00.

• Quote Submission: Quotes must be submitted electronically to Marc Kerrigan (marc.j.kerrigan.civ@army.mil) and Isao Hattori (isao.hattori.civ@army.mil).

• Closing Date: April 10, 2026, at 05:00 PM local time.

• Questions Deadline: Must be received no later than five (5) business days prior to the closing date.

• Evaluation Criteria: Award will be made to the responsible quoter whose quote conforms to all requirements and submits the lowest total price for all CLINs. Technical acceptability is the non-cost factor.

• This acquisition is a 100% set-aside for Small Business concerns.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, small business set-asides, and payment instructions (WAWF).

• A Statement of Work (SOW) is attached and referenced for detailed item descriptions and approval conditions.

Statement of Work (SOW) / Performance Work Statement (PWS)

The Massachusetts Army National Guard Recruiting and Retention Battalion (MAARNG) seeks to procure various MAARNG logo-branded personal presentation items (PPIs) to support marketing programs by Recruiting and Retention NCOs (RRNCOs). The goal is to generate awareness, enhance relationships, and identify leads for enlistment into the MAARNG.

The following items are to be procured:

• 800 OCP Tactical Laptop Backpacks: 600 denier polyester, side-loading for up to 17" laptops, headphone port, multiple accessory pockets, hide-away hood. Imprint: 4" x 4" Full Color Embroidery (Artwork C).

• 250 Satin Graduation Stoles: Black with gold trim, 5" wide, 35" long from shoulder. Imprints: 3" x 3" Full Color Embroidery on each end (Artwork A on right, Artwork D on left).

• 16,000 Micro-Fiber Rally Towels: Approx. 18" x 11", 250GSM microfiber. Imprint: 12" x 8" Full Color (Artwork B, black text at bottom).

• 10,000 Hard Enamel Metal Pins: Approx. 0.75" x 1.5", custom shape, black metal plating, butterfly clutch. Imprint: Full Color Hard Enamel (Artwork B, specific text excluded).

• 9,000 Clip-On Badge Holders/Reels: Approx. 2.75" carabiner clip with 35" retractable cord. Imprint: 0.75" Full Color Artwork A on black background.

• 3,000 Light Up Foam Batons: Approx. 16", multicolor LEDs, includes battery. Imprint: 7" x 1.25" Single location Black Imprint (Artwork D).

• 1500 3-in-1 Wireless Charging Stations: For smartphone, Apple Watch, and AirPods. Imprint: 2" x 3.5" Single location Full Color Imprint.

• 3000 Athletic T-Shirts (Unisex): Tan 499/Coyote Brown, 4 oz polyester, moisture-wicking. Sizes: XS-XXL. Imprints: 2.75" x 2.75" Full Color Left Chest (Artwork A); Full Back Full Color (Artwork C).

• MAARNG to provide all artwork files within 7 days of contract award.

• Vendor to provide digital proof within 7 days of artwork submission.

• Vendor to provide production sample within 30 days of digital proof approval.

• Liftgate delivery to Camp Curtis Guild, Reading MA, within 45 days of production sample approval.