Ventilation Ducting

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for various types of vent ducting. The government is procuring these items for delivery to DLA Maritime – Portsmouth.

• Vent Ducting: The solicitation lists 13 specific items of vent ducting with varying sizes (3" to 14" ID), lengths (10' to 25'), materials (flexible, aluminum), and colors. Specific part numbers are provided for some items, and bidders are instructed to provide their quoted part number.

• Marking: All vent ducting must be marked "FIRE RESISTANT" every 12 inches.

• Specifications: Items must be per attached specifications. Some items have specific requirements for material thickness, unlocked/deburred end cuts, and color.

• Hazardous Materials: Bidders must indicate if the item contains hazardous materials and provide MSDS if applicable.

• Contract Type: Not explicitly stated, but implied to be a firm-fixed-price contract based on the RFQ format.

• Period of Performance: Not explicitly stated, but a Required Delivery Date (RDD) is mentioned.

• Estimated Value: Not stated.

• Quote Due Date: April 23, 2026, 03:00 PM EST.

• Submission Instructions: Bidders must fill out the form completely, including company information, representations, and pricing. Offers received without completed representations may not be considered for award.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Quotations will be evaluated for technical acceptability against specifications. The government intends to make an award without discussions.

• Delivery: Prices are requested FOB Destination. The Government RDD must be met or exceeded for the offer to be considered responsive.

• Set-Aside: 100% Small Business.

• Business Size: Bidders must indicate their business size (Large, Small, SB, SDB, VOSB, WOSB, EDWOSB, SDOVSB, HUBZONE, 8a).

• SAM Registration: Offerors are required to be registered in SAM and listed as active.

• NIST SP 800-171: Offerors must have a current NIST SP 800-171 DoD Assessment posted in SPRS or submit a Basic Assessment.

• Bidders must indicate if the item is a PRICE LISTED item or a GSA ITEM and provide relevant information if applicable.

• Payment terms are Net 30 after material inspection and acceptance. Accepted payment methods include Government Purchase Card (GPC) or Wide Area Workflow (WAWF).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for purchasing insulated flexible ductwork to support temporary HVAC systems at Portsmouth Naval Shipyard (PNSY).

• Procurement of insulated flexible ductwork.

• Duct size: 20 IN nominal inside diameter.

• Standard lengths: 25 FT sections.

• Must be suitable for an industrial outdoor environment and withstand harsh weather elements.

• Quantities to be provided on a separate spreadsheet.

• Insulating R-Value: Minimum of R-6.

• Construction: High strength sewn two single-ply polyurethane coated polyester fabric plies protecting a proprietary insulation barrier, reinforced with a spring steel wire helix and heavy-duty external PVC wearstrip.

• Interior and exterior layers must meet fire resistance performance rating as defined by UL94 (V-0 classification).

• Lock stitch construction with sewn cuff containing integral wire rope locking rings for connecting sections.

• Exterior and interior fabric color must be white.

• Duct working pressure: ≥ 30 IN/W.G. (Positive).

• Excellent UV stabilization and mold/mildew inhibitors.

• Application temperature range: -60°F to +400°F.

• Fully-flexible (14" bend radius or less) and fully-compressible (12:1 ratio or better).

• Transported and staged on-site in pallet-sized wire baskets.

• Ducting must be new, not used or returned.

• Not explicitly stated, but implied to be for temporary HVAC systems at Portsmouth Naval Shipyard.

• Prohibited colors: Yellow or magenta.

• Vendor must perform a physical examination of ducting prior to shipment to ensure it is not torn, damaged, vandalized, dirty, or chemically abraded, and lacks kinks or damaged end rings.

• Delivery: Machinery shall be fully-charged, assembled, ready-to-use, and in first-class operating condition. Functionally tested. Delivered on or prior to the request date. Contractor to coordinate delivery date/time with POC/COR.

• Security: Personnel must be US citizens with appropriate identification for shipyard access. Vehicular access requires a non-expired driver's license and vehicle identification/registration. Transport vehicles must display company name/logo. Personnel must be escorted in drydock environs and wear safety gear.

• Inspection Criteria: Receipt inspection requires a careful physical examination of each duct piece, fully extended, to check for tears, damage, cleanliness, chemical exposure, abrasion, mildew, rot, vermin, kinks, or damaged end rings.

• Response to Request: Descriptive literature must be furnished showing proposed design meets specifications, including brochures, assembly sketches, tooling sketches, compliance statements, and performance statements. Vendor must clearly state the model number of the proposed unit and redact irrelevant information.

• Approved Model: Flexaust FX-400 IF (https://www.flexaust.com/product/fx-400-if/)

• Attachments: None specified.

Forms / Attachments / Pricing Sheets

This document contains a compilation of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses. These clauses outline various requirements, representations, prohibitions, and instructions that potential bidders must adhere to when responding to solicitations and performing contracts.

• FAR Clauses: Cover topics such as representations regarding telecommunications equipment and services (52.204-26, 52.204-24, 52.204-25), prohibition on certain applications (52.204-27), and Federal Acquisition Supply Chain Security Act (FASCSA) orders (52.204-29, 52.204-30).
• DFARS Clauses: Address topics including covered defense telecommunications equipment or services (252.204-7016), NIST SP 800-171 DoD Assessment Requirements (252.204-7019, 252.204-7020), and Wide Area Workflow (WAWF) payment instructions (252.232-7006).
• DLA Procurement Notes: Include specific requirements for marking, packaging, inspection, and acceptance of materials, as well as provisions for unused government surplus property, additive manufacturing, and material buffer availability.
• Small Business Representations: Outlines requirements for small business status, including various categories like WOSB, EDWOSB, SDVOSB, and HUBZone concerns.

Bidders must carefully review these clauses to understand their obligations regarding:

• Compliance: Adherence to prohibitions on certain telecommunications equipment, services, and applications.
• Representations & Disclosures: Providing accurate information about their use of covered technologies and compliance with supply chain security requirements.
• Cybersecurity: Meeting NIST SP 800-171 DoD Assessment requirements.
• Reporting: Submitting required reports and documentation, including payment requests via WAWF.
• Material Handling: Complying with specific marking, packaging, and shipping instructions.
• Small Business Status: Correctly representing their business size and type for set-aside opportunities.

Failure to comply with these clauses can impact a bidder's eligibility for award or their ability to perform a contract.