Video Communication Pathway Instructional Resources

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing a 3-year digital Video Communications program for high school students. The program aims to prepare students for careers in the Audio/Video Technology industry and achieve industry certification in Adobe Premiere Pro video editing software.

• Provide commercial-off-the-shelf (COTS) 100% cloud-based/digital student and teacher resources for the Video Communications I course.

• Resources must include technical support, virtual product training, correlation to standards and exam objectives, scope and sequence, and curriculum/version updates.

• Courseware should cover topics such as media's role in society, broadcast media writing, shot composition, production planning, video production equipment, safety, and editing.

• The program should include simulations, concept reviews, and project assignments to prepare students for Adobe Certified Associate (ACA) certification.

• Digital teacher resources should include lesson plans, instructor resources, tests/quizzes, and project ideas.

• The contractor must provide a detailed correlation between DoWEA's standards, competencies, ACA Premiere Pro exam objectives, and the courseware.

• The contractor shall provide asynchronous webinars or SCORM®-compliant modules for product training.

• Resources must be accessible 24/7/365, with no more than one unscheduled downtime per semester.

• Technical support requests must be acknowledged within two hours and 90% resolved within one business day.

• Digital resources must be PWS-compliant.

• Privacy training certificates must be submitted within three business days of request.

• Privacy verification must be submitted 120 calendar days prior to the end of each contract year.

• The contract is expected to be a base year with four option years.

• Work shall be performed at the Contractor's facilities.

• All resources must be cloud-based/digital and compatible with DoWEA's learning management system (LMS) and Google Classroom, utilizing single sign-on (SSO) via ClassLink.

• Resources must conform to IMS Learning Global Consortium (IMS) content packaging specifications and IMS Learning Tools Interoperability (LTI).

• The contractor must comply with Section 508 accessibility requirements.

• All data developed under the contract remains the property of the Government.

• Contractor personnel must be US citizens and complete DoD Privacy Act/PII training.

• Data storage, handling, and security must meet specific federal standards, including encryption for data in transit and at rest.

• The solution must support integration with DoWEA's existing systems and data management requirements.

Other / Unclassified

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This document does not contain substantive information relevant to a SAM.gov opportunity. It serves as an error notification and does not provide details about requirements, deliverables, or submission instructions for bidders.

Form / Attachment / Pricing Sheet

This document is a pricing sheet associated with solicitation HE125426QE046. It is intended for bidders to provide their pricing details for the services or products being procured.

• The sheet includes categories such as 'Video Comm I Licenses', 'Professional Learning', and 'Technical Support'.
• Pricing is broken down by Base Year and Option Years 1 through 4, as well as a line item for FAR Clause 52.217-8.
• Columns for Units, $/Unit, and Total are provided for each year.
• The current version of the sheet shows all 'Total' values as 0.0 for all categories and years, including the Grand Total.

Bidders are required to complete and submit this pricing sheet as part of their proposal. The values entered will be critical for the government's evaluation of the offer. As presented, the sheet indicates no costs have yet been entered for any line item or period.

Form / Attachment / Pricing Sheet

This document provides a template for contract language related to Section 508 of the Rehabilitation Act, specifically for Information and Communication Technology (ICT) accessibility requirements. It is intended to be inserted into procurement documentation such as Statements of Work (SOWs).

• IT Accessibility Requirements: Details the mandate for ICT to be accessible to people with disabilities, referencing the Revised 508 Standards (36 C.F.R. § 1194.1 & Apps. A, C & D).
• Applicable Standards: Outlines requirements for products, platforms, services, software features, hardware features, and support documentation.
• Instructions to Offerors: Specifies that vendors must provide an Accessibility Conformance Report (ACR) using the Voluntary Product Accessibility Template (VPAT) for each ICT item offered. It also requires descriptions of universal design principles and plans for non-conforming features.
• Acceptance Criteria: States the government's right to test ICT items to validate conformance claims.

This document is crucial for bidders proposing IT products or services. It defines the mandatory accessibility standards (Section 508) that must be met. Bidders must understand these requirements to accurately complete the VPAT and demonstrate compliance in their proposals. Failure to meet these requirements could impact proposal evaluation and contract acceptance.

Form / Attachment / Pricing Sheet

This document contains clauses that require vendor completion and submission as part of their offer. It includes FAR 52.229-11 and DFARS 252.225-7000, which pertain to tax on certain foreign procurements and the Buy American-Balance of Payments Program, respectively.

FAR 52.229-11 Tax on Certain Foreign Procurements:

• Defines "Foreign person" and "United States person."
• States a 2% tax on specified Federal procurement payments for foreign persons, unless exempted.
• Requires Offerors to represent whether they are a foreign person.
• If a foreign person, the Offeror must indicate if they are claiming a full, partial, or no exemption using IRS Form W-14.
• Submission of IRS Form W-14 with the offer is mandatory for claiming exemptions; otherwise, the government will withhold the full 2% tax.

DFARS 252.225-7000 Buy American-Balance of Payments Program Certificate-Basic:

• Defines terms related to domestic and foreign end products, qualifying countries, etc.
• States that offers will be evaluated according to DFARS Part 225.
• Requires Offerors to certify:
  • That each end product is a domestic end product (unless listed otherwise).
  • Whether domestic end products contain a critical component or item.
  • For non-COTS foreign end products, whether they exceed 55% domestic content.
• Provides sections for Offerors to list qualifying country end products and other foreign end products, including country of origin and domestic content percentage.
• Requires listing domestic end products that contain a critical component or item.

Bidders must carefully review and complete the representations and certifications within these clauses. Failure to properly complete and submit required forms (like IRS Form W-14) or provide accurate certifications can impact tax withholding, offer evaluation, and potentially the award of a contract. Pay close attention to the definitions and requirements regarding domestic content and foreign person status.

Form / Attachment / Pricing Sheet

This document is a Past and Present Performance Questionnaire (PPQ) intended to gather feedback from references regarding a prime vendor's performance on previous contracts. Bidders are instructed to complete this questionnaire and return it via email to the Department of Defense Education Activity (DoDEA) Contract Specialist and Contracting Officer.

• Prime Vendor Information: To be filled out by the prime vendor before sending to references.
• Reference Information Table: Includes fields for the reference's business name, address, Point of Contact (POC) details, contract value, number, type, and period of performance, along with a brief description of the work.
• Scope Verification: Asks if the provided scope of work description is accurate and to amend if necessary.
• Problem Encountered: Inquires about any significant problems with the company's resources or support services.
• Evaluation Key: Defines ratings from Poor/Unsatisfactory (P/U) to Excellent (E), including Neutral (N) for no record of past performance.
• Performance Ratings: Sections to rate the vendor's compliance with deliverables, business practices, conformance to contract requirements and quality standards, and overall performance. Each section includes space for comments.
• Re-purchase Decision: Asks if the government would purchase services from this vendor again.
• Additional Comments: A section for any further applicable comments on past performance.

This questionnaire is crucial for bidders to understand how their past performance will be evaluated. It outlines the specific criteria and rating scales used by the government to assess vendor performance. Bidders should use this form to guide their own performance on current contracts and to prepare their references for providing feedback. The information gathered will directly impact the evaluation of proposals.

Solicitation / RFP / RFQ

This solicitation is for a Firm-Fixed-Price, Indefinite Delivery, Indefinite Quantity (IDIQ) contract to provide a digital Video Communications program. The program aims to prepare high school students for careers in the Audio/Video Technology industry and industry certification in Premiere Pro video editing software. It will focus on professional duties and tasks, aligned with adopted DoDEA Video Communications Standards and Competencies, and the Adobe Certified Associate (ACA) for Premiere Pro.

• Provide video communications "I seat" licenses and related support.

• Instructional materials must be aligned to Video Communication Pathway Competencies and Adobe Certified Associate (ACA) Premier Pro Objectives.

• Proposed solution must be commercial-off-the-shelf (COTS) and 100% digital.

• Offerors must address Section 508 requirements for Information and Communication Technology (ICT).

• Offerors must describe their approach to incorporating universal design principles.

• Offerors must describe plans for features that do not fully conform to Section 508 Standards.

• Offerors must describe typical user scenarios and tasks, including those for individuals with disabilities.

• Contract Type: Firm-Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ).

• Minimum Guaranteed Contract Value: $10,000.

• Maximum Quantity: Total quantity for all items combined as set forth in the schedule.

• Period of Performance: Base period (24 Jun 2026 - 23 Jun 2027) with four option periods.

• Offerors must submit quotes in electronic format (Microsoft Word or Adobe Acrobat PDF, Excel for pricing).

• Quotes must be valid for 120 calendar days from the quote submission date.

• Submission Deadline: June 3, 2026, 12:00 PM Local Time.

• Evaluation Factors: Technical Capabilities (most important), Past Performance, and Price.

• Technical Capabilities will be evaluated based on Standards Alignment, Student and Teacher Resources, and Product Training.

• Past Performance will be evaluated as Acceptable, Unacceptable, or Unknown/Neutral.

• Price will be evaluated for reasonableness and completeness.

• Award will be made on a competitive best value basis.

• NAICS Code: 513130 (Size Standard: 1000).

• The acquisition is unrestricted.

• Numerous attachments are required, including Pricing Sheet, Terms of Service, Accessibility Conformance Report, Cloud Questionnaires, FAR and DFARS Provisions, Privacy Checklist, Privacy Assessment, Performance Work Statement, and Past Performance Questionnaire.

• Vendors must verify their company is under the identified NAICS Code.

• Questions regarding the requirement must be submitted by May 27, 2026, 9:00 AM EST.

Amendment / Modification

This document is an Addendum to a License Agreement or Terms of Use. It clarifies and modifies terms that may be included in a vendor's License Agreement submitted with a proposal. The Addendum states that in case of conflict between the Addendum and the License Agreement, the Addendum's terms will supersede.

Key modifications and clarifications include:

• General Indemnity: The Government will not indemnify any party. Recourse for alleged breach must be under the Contract Disputes Act.
• Patent Indemnity: The contractor will indemnify the Government against patent or intellectual property infringement claims, with the U.S. Department of Justice controlling the defense.
• Automatic Renewals: The Government does not agree to automatic renewal provisions due to potential Anti-Deficiency Act violations. Licenses will not renew automatically without prior Government approval.
• Audit: Contractors cannot audit Government systems. The Government may conduct a self-audit at its discretion.
• Attorney Fees and Costs; Equitable Relief; Arbitration: The Government does not agree to clauses for attorney fees, costs, or equitable relief, except as permitted by statute. Binding arbitration is not permitted.
• Taxes: The Government is not responsible for all taxes. Any taxes payable by the Government must be submitted individually for adjudication or included in the firm-fixed price.
• Incorporating Other License Terms: Terms from other documents or websites are not binding unless submitted with the proposal and made an attachment to the contract.
• Venue; Choice of Law: The Government does not agree to specific venue, jurisdiction, or choice of law clauses. Disputes will be governed by applicable federal statutes and regulations.
• Arbitration: Mandatory arbitration is not agreed to; disputes must follow federal statutes and regulations.
• Equitable Remedies, Injunctions: The Government does not consent to equitable relief or injunctions for contractors.
• Unilateral Termination by Contractor: Contractors cannot unilaterally terminate the contract or license agreement.
• Unilateral Modification: Contractors cannot unilaterally change license terms.
• Assignment by Licensor: Assignment of license terms by the licensor is not agreed to, except as permitted by statute for payment assignments.
• Confidentiality: License agreement terms and price lists are not considered confidential or proprietary. The Freedom of Information Act (FOIA) governs disclosure.
• User Obligations: The Government does not agree to provisions obligating its users. References to "You" or "User" apply to the Government itself.
• Entire Agreement: This Addendum modifies the License Agreement, and its terms prevail over any conflicting terms.

This Addendum modifies the terms of any License Agreement or Terms of Use submitted by an offeror.

Offerors must acknowledge and agree to all terms of this Addendum. It will become a binding part of the contract if the proposal is accepted. Failure to comply with these terms may render conflicting terms in the offeror's License Agreement null and void.

Form / Attachment / Pricing Sheet

This document is a "DoDEA Cloud Questionnaire" designed to assess a vendor's cloud-based solution for compatibility with Department of Defense Education Activity (DoDEA) and DISA guidelines. It aims to enable a quick and effective evaluation of the solution's security and compliance posture.

The questionnaire covers several key areas:

• Cloud Resource Website/URLs: Inquires about the provision and access to cloud resource URLs.
• Client Systems and Software Configuration: Asks about server support needs, required software installations on DoDEA computers, and necessary configurations or changes to DoDEA systems.
• Privacy Information Data Collection and Distribution: Addresses the collection of Personally Identifiable Information (PII) and sensitive data, data sharing with third parties, and adherence to privacy policies.
• System Management and Security: Covers penetration testing, vulnerability testing, intrusion prevention, software updates, and physical security of systems.
• Data Storage, Retention, and Access: Focuses on data storage location (within the US), employee/subcontractor access, data encryption, multi-tenancy, data protection in transit, background checks, and access control processes.
• Development and Change Management Process: Inquires about customer notification for policy changes and audit processes for security and records.
• Audits and Standards: Asks about adherence to security standards like ISO, NIST, and PCI DSS.
• Test and Development Environments: Questions the use of "live" student/privacy data in non-production environments.
• Data Breach, Incident Investigation and Response: Assesses processes for disaster recovery, denial-of-service attacks, data breaches, and security incident investigations.

Vendors must complete this questionnaire accurately to demonstrate their cloud solution's compliance with DoDEA's security and privacy requirements. The responses will be critical in the evaluation process to determine the compatibility and suitability of the proposed cloud solution. Failure to answer questions may be considered an unacceptable response.

Other / Unclassified

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This document does not contain substantive information related to the opportunity. It serves as a technical notification for PDF viewing issues and does not provide details on requirements, deliverables, or submission instructions.

Performance Work Statement (PWS)

This PWS outlines the requirements for a 3-year digital Video Communications program for high school students. The program aims to prepare students for careers in the Audio/Video Technology industry and achieve industry certification in Premiere Pro video editing software.

• Provide commercial-off-the-shelf (COTS), 100% cloud-based/digital student and teacher resources for the Video Communications I course.

• Resources must be aligned with DoDEA Video Communications Standards and Competencies, and the Adobe Certified Associate (ACA) for Premiere Pro.

• Courseware should cover concepts and equipment for video production, including filming, composition, editing, lighting, and audio/graphics.

• Include simulations, concept reviews, and project assignments to prepare students for ACA certification.

• Provide digital teacher resources such as lesson plans, instructor guides, tests, and project ideas.

• Offer technical support, virtual product training, and correlation to standards and exam objectives.

• Resources must be accessible 24/7/365, with no more than one unscheduled downtime per semester.

• Technical support must acknowledge requests within two hours and resolve 90% within one business day.

• All digital resources must be PWS-compliant and meet specific technical requirements (e.g., browser compatibility, system specifications).

• The contract is expected to be for a base year with four option years.

• Work shall be performed at the Contractor's facilities.

• Resources must be cloud-based and compatible with DoDEA's learning management system (LMS) and Google Classroom, utilizing single sign-on (SSO).

• Adherence to cybersecurity requirements, including FedRAMP Level 2 standards, is mandatory.

• Contractor personnel must be US citizens and complete DoD Privacy Act training.

• Data developed under the contract remains the property of the Government.

• Resources must be free of bias and comply with Section 508 accessibility standards.

Solicitation / RFP / RFQ

This is a pre-solicitation notice (synopsis) for commercial off-the-shelf (COTS), 100% digital courseware for "Video Communications I" for students and teachers, including related professional learning and technical support. The Department of War Education Activity (DoWEA) is seeking instructional resources based on research-based best practices.

• Commercial off-the-shelf (COTS), 100% digital courseware for "Video Communications I".

• Professional learning and technical support for the courseware.

• Instructional resources must be based on research-based best practices.

• Anticipated contract type: Firm-Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ).

• Period of Performance: 5-year base period (June 22, 2026 – June 23, 2031).

• Acquisition will be conducted under FAR Part 12 (Acquisition of Commercial Products and Commercial Services) and Simplified Acquisition Procedures.

• Vendors should NOT submit quotes until the solicitation is posted.

• Anticipated solicitation posting date: On or about May 1, 2026.

• Anticipated award date: On or about June 24, 2026.

• This requirement will be processed as a total small business set-aside.

• Interested parties must be registered in SAM.gov under the applicable NAICS codes (611710, 513130, 513210) prior to submitting quotes.

• A Draft Performance Work Statement (PWS) for "Video Communication Pathway Instructional Resources" is attached to this notice.

• Applicable NAICS codes: 611710 (Educational Support Services), 513130 (Book Publishers), 513210 (Software Publisher).

• Applicable PSC code: U009 (Education/Training - General).