Video Wall Equipment Indefinite Delivery Indefinite Quantity (IDIQ) and Support Services

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for providing video wall technology, including equipment, installation, and support services, primarily for large events and operations centers of the United States Secret Service (USSS).

• Procurement of new Audio Video (AV) equipment, components, accessories, and systems.

• Installation, setup, and breakdown of AV systems.

• System design modification services, including security compliance and mitigation.

• Repair and maintenance services for AV equipment.

• Renovation services to support visual and acoustic design for temporary use spaces.

• Transportation of AV equipment.

• On-site operational support during USSS events, potentially 24/7.

• Programming and configuration of AV components to ensure interoperability.

• Troubleshooting and diagnostics of AV equipment issues.

• Maintenance, including firmware updates, security compliance, and cleaning.

• Temporary rental of AV equipment.

• Temporary renovation services, including structural reinforcement, drywall installation, painting, sound abatement, low voltage cabling, and electrical work.

• Equipment must have a 36-month manufacturer's warranty against defects.

• Non-functioning equipment must be restored within one business day of reporting.

• RMA process for warranty replacement or repair, with replacement devices shipped within 24 hours of a warranty service call.

• Delivery Date: July 1, 2026

• Place of Delivery: Washington, DC.

• Hours of Operation: Standard business hours (9 am - 5 pm, Monday-Friday), with potential for after-hours and weekend work.

• Contractor must be an approved reseller of Samsung, NEC, Cisco, and AMX.

• Preference for approved resellers of Chief, Crimson, Peerless, Planar, and Shure.

• All equipment must be new, not used, and not end-of-life.

• Contractor must provide a Project Manager, AV Programmer, AV Senior Installer, Master Commercial Carpenter Drywall Installer/Finisher, and Master Commercial Electrician as key personnel.

• Government has unlimited rights to all documents and materials produced under the contract.

• Contractor must adhere to the Privacy Act and safeguarding Government equipment and information.

• A site survey is required, and an itemized quote must be submitted within two business days.

• A maximum material markup of 15% is allowed.

• Contractor is responsible for obtaining any necessary low voltage permits.

• The contract type is Firm-fixed Price.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for offerors to provide information about their past performance on previous contracts. It is used to evaluate the contractor's performance in areas such as quality, timeliness, cost control, business relations, and customer satisfaction.

• Offeror's Information: Name of the Offeror, Client/Agency/Company Name, Questionnaire Respondent Name & Title, Respondent's Phone Number, E-mail Address.
• Contract Information: Contract Number, Contracting Officer's (CO) Name, Contract Total Amount, CO's Phone Number, E-Mail Address, Contract Period of Performance, Contract Type.
• Evaluation Criteria: A rating scale from Excellent to Unsatisfactory for specific performance areas, including:
  1. Timely and accurate issue identification and mitigation.
  2. Preparation of technical documents and reports within budget, schedule, and requirements.
  3. Performance with minimal Government oversight.
  4. Management of multiple projects.
  5. Utilization of innovative technologies.
  6. Management of cost and schedule during requirement changes.
  7. Provision of clear visibility into cost, schedule, performance, and risks.
  8. Stakeholder management and conflict mitigation.
  9. Provision of sufficient personnel resources.
  10. Provision of the right labor mix and skill level.
  11. Clear and concise lines of communication.
  12. Effective subcontractor management.
• Instructions: Respondents are instructed to rate the contractor on each question and provide supporting comments. Completed questionnaires should be emailed to Keisha Pender at the United States Secret Service Procurement Office by January 16, 2026, at 1:00 pm EDT.

Bidders must ensure this questionnaire is completed accurately and submitted by the deadline. The ratings and comments provided by previous clients will significantly influence the evaluation of the bidder's past performance, which is a critical factor in the overall award decision. This document helps bidders understand the specific performance aspects the government values and will assess.

Amendment / Modification

This document is Amendment 1 to the Request for Proposal (RFP) dated January 6, 2026. It serves as a combined synopsis/solicitation for commercial items.

• The solicitation number is 70US0926R70093555.

• The North American Industry Classification System (NAICS) code is 334310.

• The anticipated Period of Performance is February 26, 2026 – February 25, 2031.

• The Government intends to award multiple five-year, indefinite-delivery, indefinite-quantity (IDIQ) contracts.

• The solicitation is a total small business set-aside.

• The document details instructions to offerors (52.212-1), proposal submission instructions, proposal format, and evaluation factors (52.212-2).

• It outlines a two-phase, multi-step advisory down-select strategy.

• Key personnel requirements are detailed.

• Various FAR clauses and provisions are incorporated by reference or full text.

• Proposal Submission Deadline: January 16, 2026, by 1:00 PM Eastern Standard Time (EST).

• Question Submission Deadline: January 2, 2026, by 1:00 PM Eastern Standard Time (EST).

• Written responses to questions/clarifications will be published on sam.gov no later than January 6, 2026, at 1:00 PM EDT.

Questions & Answers / Clarifications

This document provides responses to vendor questions and clarifications regarding Solicitation 70US0926R70093555.

• Video Wall Installation: Video walls are primarily ground-installed or wall-mounted, with a pixel pitch of 0.63 mm and native Full HD (1920 x 1080) resolution, supporting integrated 4K UHD signal.
• Key Personnel: For the base IDIQ, only the Project Manager and alternate are designated as Key Personnel. Additional technical roles may be required at the Task Order level.
• Proposal Submission: Key personnel resumes should be included in Volume II: Management & Technical.
• Delivery Date: The delivery date for Attachment 3 is July 1, 2026.
• Brand Names: While the solicitation may reference 'NEC', offerors are permitted and encouraged to propose equivalent 'Sharp' branded models.
• Past Performance: Offerors must provide three (3) Past Performance Questionnaires (PPQs) for projects where the Prime Offeror was responsible for performance. Subcontractor projects cannot be used for past performance references.
• Site Visits: Site visits are not required during Phase II; however, technical demonstrations are mandatory.
• Labor Rates: Standard and 'After Hours' labor rates are required in the Ceiling Price Worksheet (CPW). These are evaluation quantities only and do not represent guaranteed minimums or maximums.
• Subcontractor Experience: Prime Offerors can use authorized subcontractors, but must provide OEM Letters of Authorization (LOA) or Letters of Supply (LOS) for all manufacturers.
• NAICS Code: The correct NAICS code for this acquisition is 334310.

These clarifications address specific requirements for proposal content, technical specifications, personnel, and submission details, impacting how vendors prepare and submit their proposals.

Form / Attachment / Pricing Sheet

This document is a form for requesting clarifications or submitting questions regarding Solicitation Number 70US0926R70093555. It is intended for bidders to formally ask questions about the solicitation.

• The form includes fields for 'Question No.', 'Reference*', 'Question', and 'Answer'.
• It is structured to allow for multiple questions to be submitted.

Bidders should use this form to submit any questions they have about the solicitation requirements, specifications, or any other aspect of the opportunity. The 'Reference*' field suggests that questions should ideally refer to a specific section or part of the solicitation document. This form is crucial for ensuring bidders have a clear understanding of the requirements before submitting their proposals.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a worksheet for calculating ceiling prices for Video Wall Equipment, Supplies, and Services. It also includes a worksheet for labor rates. Bidders are instructed to use this template to propose pricing, referencing Sections L and M of the solicitation.

• Ceiling Pricing Worksheet Asset: Bidders must propose unit prices for "yellow" highlighted cells (equipment, supplies). An escalation rate field is provided, which populates future year prices. "Blue" cells can be overridden if the bidder wishes to propose a different price than the calculated one. This sheet calculates the evaluated price for proposed video wall equipment, supplies, and services.
• Ceiling Pricing Worksheet Labor: Bidders must complete "yellow" highlighted fields, including labor categories, descriptions, and fully loaded base year labor rates. An escalation rate field is also provided for out-year rates. "Blue" cells may be overridden.

This worksheet is critical for bidders to accurately propose pricing for the video wall equipment, supplies, and labor as required by the solicitation. The proposed prices in this document will form the basis for the evaluated price of the offer.

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for providing video wall technology, including equipment, installation, and related services, to support the United States Secret Service (USSS) operations, particularly for National Special Security Events (NSSEs).

• Procurement of new Audio Video (AV) equipment, components, accessories, supplies, and systems.

• Set-up, installation, and system design modification services, including security compliance and mitigation.

• Repair and maintenance services for AV equipment.

• Renovation services to support visual and acoustic design for temporary use spaces.

• Transportation of equipment to and from temporary leased facilities.

• Design (Engineering) for AV systems.

• Setup/Breakdown support for AV equipment.

• Repair support with a 3-year manufacturer's warranty and a 24-hour replacement turnaround.

• On-Site Operational Support during USSS events, potentially 24/7.

• Programming and configuration of AV components for interoperability.

• Troubleshooting, diagnostics, and resolution of equipment issues.

• Maintenance of AV equipment, including firmware updates and security compliance.

• Temporary rental of specific AV items as needed.

• Temporary renovation services including structural reinforcement, sound abatement, painting, low voltage cabling, and electrical work.

• Installation of interior doors.

• Equipment must have a 36-month warranty.

• Non-functioning equipment must be restored within one business day of reporting.

• RMAs for warranty replacement or repairs must be handled promptly and at no cost.

• Date of Delivery: July 1, 2025

• Place of Delivery: Washington, DC.

• Contractor must be an approved reseller of Samsung, NEC, Cisco, and AMX.

• Preference for approved resellers of Chief, Crimson, Peerless, Planar, and Shure.

• Proposed hardware must be new, not used, and not end-of-life.

• Contractor must adhere to Privacy Act and physical security requirements.

• Key Personnel include Project Manager, AV Programmer, AV Senior Installer, Master Commercial Carpenter, and Master Commercial Electrician.

• Subcontractors must be vetted and approved.

• Contractor travel within CONUS and NCR is required.

• Government has unlimited rights to all documents and materials produced under this contract.

• The contract type will be Firm-fixed Price.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically for Video Wall Equipment and Support Services. It is a total small business set-aside. The government intends to award multiple five-year, indefinite-delivery, indefinite-quantity (IDIQ) contracts. Task orders will be issued under the IDIQ contracts as needed.

The solicitation requires video wall equipment and support services. Specifics are detailed in the Statement of Work (SOW), which includes procurement of new and replacement AV equipment, setup services, installation services, system design modification, repair and maintenance, and renovation services for temporary spaces.

• Contract Type: Multiple Award IDIQ, Firm Fixed Price.

• Period of Performance: Anticipated February 26, 2026 – February 25, 2031 (five years).

• Estimated Value: Not explicitly stated, but task orders will be issued as needed.

• Submission Deadline: January 17, 2026, 1:00 PM Eastern Standard Time (EST).

• Proposal Format: Two-phase, multi-step, advisory down-select strategy. Phase I includes Volumes I, II, and III (Corporate Experience, Management Approach, Past Performance). Phase II includes Volumes IV (Technical Demonstration/Oral Presentations) and V (Price).

• Evaluation Factors: Corporate Experience, Management Approach, Past Performance, Technical Demonstration/Oral Presentations, and Price. Technical factors (Volumes I, II, III) are weighted more heavily than Volume IV and V.

• Questions Deadline: January 02, 2026, 1:00 PM EST. Responses will be provided via amendment.

• Total small business set-aside.

• Offerors must be registered in the System for Award Management (SAM).

• Proposals must be clear, concise, and complete. The government reserves the right to award without discussions.

• Specific formatting requirements for proposal volumes are detailed, including page limits and file naming conventions.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for clients or agencies to evaluate an Offeror's past performance on contracts. It is used to gather feedback that will inform the government's evaluation of proposals.

• Offeror Information: Requires the Offeror's name.
• Client/Agency Information: Requires the name of the client/agency being evaluated.
• Respondent Information: Requires the name, title, phone number, and email address of the questionnaire respondent.
• Contract Details: Requires the Contract Number, Contracting Officer's Name and Phone Number, Contract Total Amount, Contract Period of Performance, and Contract Type.
• Evaluation Criteria: Respondents rate the contractor on a scale from Excellent to Unsatisfactory across 12 areas, including:
  1. Timely and accurate issue identification and mitigation.
  2. Preparation of technical documents and reports.
  3. Performance with minimal government oversight.
  4. Management of multiple projects.
  5. Utilization of innovative technologies.
  6. Management of cost and schedule during requirement changes.
  7. Provision of clear visibility into cost, schedule, performance, and risks.
  8. Stakeholder management and conflict mitigation.
  9. Provision of sufficient personnel resources.
  10. Provision of the right labor mix and skill level.
  11. Clear and concise lines of communication.
  12. Effective subcontractor management.
• Comments: Space is provided for detailed comments to support each rating.

Bidders should ensure their clients or contracting agencies complete this questionnaire accurately and submit it by the specified deadline. The ratings and comments provided will directly impact the evaluation of the bidder's past performance, which is a critical factor in the overall proposal assessment. The questionnaire must be emailed to Keisha.Pender@usss.dhs.gov no later than January 2, 2026, at 1:00 pm EDT.