Vietnam Mission-Wide Travel Management Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Hanoi, on behalf of the U.S. Government in Vietnam, is soliciting quotations for Vietnam Mission-Wide Travel Management Services. This Request for Quotations (RFQ) seeks a professional and reliable Travel Management Center to provide comprehensive corporate travel services for the U.S. Embassy in Hanoi and the U.S. Consulate General in Ho Chi Minh City. The award will be a contract/purchase order to the responsible company submitting the lowest priced, technically acceptable offer. Quotations are due by May 27, 2026, at 5:00 PM local time.
Scope of Work
The selected contractor will provide corporate travel services for official domestic and international travel, including within Vietnam, the U.S., and other countries. Key services include:
- Air, rail, and bus reservations and ticketing.
- Lodging and commercial automobile rental services.
- Detailed traveler itineraries.
- Use of a computer reservations system that interfaces with a Global Distribution System (GDS).
- Management information and billing reports.
- Provision of information pamphlets for Government travelers.
- On-site services are a key requirement, covering international and local transaction fees for various travel components.
Contract Details
- Type: Requirements type contract, with payment based on a fixed rate per transaction.
- Period of Performance: One base year with one option year.
- Place of Performance: Ha Noi and Ho Chi Minh City, Vietnam.
- Estimated Volume: The contract guarantees a minimum of 100 transactions and a maximum of 10,300 transactions for the base and option years combined.
- Set-Aside: None specified.
- Compliance: Offerors must comply with FAR 52.204-25 regarding telecommunications equipment and complete related provisions in Section 5.
Submission & Evaluation
- Pre-Quotation Conference: A conference will be held on April 17, 2026, at 10:00 AM local time at the US Embassy Annex, Rose Garden Building, 170 Ngoc Khanh, Giang Vo, Hanoi, Vietnam. Prospective offerors are invited to attend.
- Questions Due: Written questions and a list of participants for the conference must be submitted by April 20, 2026, at 5:00 PM local time to HanoiGSOProcurement@state.gov. Answers will be posted by April 28, 2026.
- Quotations Due: May 27, 2026, by 5:00 PM local time. Submissions must be in English and sent electronically to HanoiGSOProcurement@state.gov.
- Required Documents: Quotation package must include Volume I (SF1449 with completed pricing table) and Volume II (Performance schedule/Technical Proposal), along with Section 5 (Representations and Certifications) and proof of SAM registration.
- Evaluation: Award will be made to the lowest priced, technically acceptable, responsible offeror, based on transaction fees. Proposals without fixed prices or with unreasonably low/high prices may be rejected.
- SAM Registration: Offerors must be registered in the System for Award Management (SAM) at SAM.gov prior to proposal submission. Failure to register may deem the offer non-responsible.
Contact Information
- Primary Contact: Stephen Hurley (HurleySJ@state.gov, 842438505135)
- Secondary Contact: Pham Thanh Ha (PhamHT@state.gov, 842438506203)