Mobile Chainsaw Repair Service Trailer for Region 5 - Pacific Southwest Region and Region 6 Pacific Northwest Region

Solicitation / RFP / RFQ

This solicitation seeks to obtain chainsaw repair services for local, Regional, and Nationwide fire suppression, all-hazard incidents, and prescribed fire project work. The resulting agreements (I-BPAs) may be used by multiple State and Federal wildland fire agencies. The government is procuring these services to ensure adequate resources are available to meet its needs.

• Mobile Chainsaw Repair Service Trailer for Region 5 - Pacific Southwest Region and Region 6 Pacific Northwest Region.

• The service includes repair of chainsaws and portable pumps.

• Equipment must meet specific requirements outlined in Section D.2.1.1, including being fully self-contained, having an AC power source, adequate parts inventory, and appropriate tools.

• Personnel must meet safety standards and wear required Personal Protective Equipment (PPE).

• This solicitation will result in multiple agreements (I-BPAs).

• The dollar limitation for any individual order is the Simplified Acquisition Threshold (SAT).

• Placement of any orders is NOT GUARANTEED.

• The agreement period is for 3 years from the date of award, with annual review modifications.

• Estimated date of award is June 2026.

• Offers must be submitted through the Virtual Incident Procurement (VIPR) Next Gen System.

• Quotes will be evaluated based on the following factors:

  1. Operational acceptability of equipment/resource.
  2. Price reasonableness.
  3. Past performance dependability risk.

• Quotes must be submitted by 4/23/2026 at 05:00 PM MST.

• Offers must be held firm for 60 calendar days from the date specified for receipt of offers.

• The acquisition is set aside for Small Business (Block 10 of SF-1449 indicates "SMALL BUSINESS" is checked).

• Socioeconomic status advantages (HUBZone, Service-Disabled Veteran-Owned, EDWOSB) may apply to DPL ranking.

• Exhibit H contains special contract requirements, including an open season on-ramping process.

• Vendors must register and update information in the System for Award Management (SAM).

• All communications and submissions must be done through the VIPR Next Gen system.

Amendment / Modification

• Re-opens Solicitation 12569R24Q7002 for an open season Onboarding period.

• Extends the vendor quote response deadline to 04/23/2026 at 17:00 MST.

• Requires responses to be submitted through the "VIPR NextGen" application.

• This amendment re-opens the original solicitation to conduct Onboarding in accordance with Exhibit H - Special Contract Requirements.

• Onboarding is conducted under the terms of the original solicitation and issued as an amendment.

• Award decisions during open season Onboarding will use the same evaluation factors and sub factors as the original solicitation.

• Any new I BPA awards issued through Onboarding will be identical to the original awards, including all terms, conditions, and the period of performance.

• This amendment applies to a Multiple Award Incident Blanket Purchase Agreement (I BPA) issued as a 100% Small Business Set Aside.

• Existing I BPA awardees may revise rates, modify resources, or add new resources.

• New Offerors who meet all eligibility requirements may submit quotes for consideration.

• All proposed resources must meet the criteria established in the original solicitation.

• New quote submissions must meet all Acceptability Pass/Fail requirements and will be evaluated using the same evaluation factors as the original solicitation.

• Any resulting new I BPA awards will be identical in terms and conditions to the original agreements.

• Newly awarded Contractors or newly accepted resources added to existing agreements will be eligible for dispatch and BPA Calls in accordance with the ordering procedures in the agreements.

• The entire solicitation is affected by the re-opening and extension of the response deadline.

• Exhibit H - Special Contract Requirements is referenced for Onboarding procedures.

• Proposal deadlines are extended to 04/23/2026 at 17:00 MST.

• Submission method is now exclusively through the "VIPR NextGen" application.

• Evaluation factors and sub factors remain the same as the original solicitation.