VISN 21 Defibrillator Replacement

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 36C26126Q0651, clarifying requirements for defibrillators and related services.

• Defibrillator Equivalency: Vendors are not required to offer the specific ZOLL brand defibrillators. Functionally equivalent products from other FDA-cleared manufacturers will be considered, provided specifications are submitted.

• Delivery Schedule: A phased delivery schedule is preferred over simultaneous delivery to all six facilities.

• Trade-In: Trade-in of legacy units is addressed in the revised SOW under "Trade In and Removals." Specific trade-in values for certain ZOLL units are now detailed in the updated SOW.

• Training and Deployment: Training and deployment support are required and have been separated into their own line items per station. Remote software deployment and configuration are acceptable, with a minimum of 2 days of training per facility requested.

• Accessories and Consumables: Accessories and consumables do not need to match the primary device's brand; they are considered "brand name or equal." An Authorized Distributor Letter is required for each brand name offered.

• Authorized Distributor Letter: The Authorized Distributor Letter from the OEM must be submitted with the quote by the due date and time. Pending authorizations will not be accepted.

• The document clarifies that "or equal" items are acceptable for defibrillators and accessories, provided proper documentation is submitted.

• Updates to the SOW regarding trade-in values and carry cases for Palo Alto have been made.

• Line items for deployment support and on-site training have been added or clarified.

• The requirement for an Authorized Distributor Letter is firm and must be submitted with the quote.

Amendment / Modification

This amendment modifies the solicitation by removing the "LifePak 15 trade-in line item 0023" and its corresponding removal from the Statement of Work.

• Item 0023 (Price/Cost Schedule): "ZOLL R Series Trade-In Allowance" has been removed.
• Statement of Work: The trade-in of LifePak 15 devices is no longer required.

This amendment does not appear to change the proposal submission deadline or evaluation factors, but bidders should confirm no other changes were made to their offers related to the removed item.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 36C26126Q0651, clarifying requirements and specifications for defibrillators and related services.

• Defibrillator Brand Equivalency: Vendors are not strictly required to offer the specific ZOLL brand defibrillators mentioned in the salient characteristics. Functionally equivalent products from other FDA-cleared manufacturers will be considered, provided specifications are submitted.
• Delivery Schedule: A phased delivery schedule is acceptable and preferred over simultaneous delivery to all six facilities.
• Training and Deployment Support: Training and deployment support are required and have been separated into their own line items per station. While ZOLL offers training as part of their purchase, the government requires these as separate line items. Value-added services, including options for Biomedical Equipment Support Specialists (BESS) training (onsite or virtual), are welcomed.
• Zenix Viewer/Tablet: The Zenix Viewer/Tablet can be included as an optional or value-add item, but it is not required at this time due to current FIPS Compliant Wi-Fi limitations.
• Trade-In Credits: Trade-in credit values for ZOLL R-Series and X-Series units are offeror-determined. Specific trade-in line items have been added for Lifepak 15 units at Palo Alto.
• Authorized Distributor Letter: The Authorized Distributor Letter from the Original Equipment Manufacturer (OEM) must be submitted with the quote by the due date and time. Pending authorization will not be accepted.

Several line items have been updated or added based on these clarifications, including for carry cases at Palo Alto and trade-in of Lifepak 15 units. The requirement for an Authorized Distributor Letter is firm, with no exceptions for pending authorization.

Amendment / Modification

This amendment (0002) to solicitation 36C26126Q0651 makes the following changes:

• Provides responses to submitted questions.

• Revises the Statement of Work (SOW).

• Amends Addendum to FAR 52.212-1 Instructions to Offerors.

• Updates line items in the Price/Cost Schedule.

• Extends the solicitation closing date and time.

• Statement of Work (SOW)

• Addendum to FAR 52.212-1

• Price/Cost Schedule (line items)

• The hour and date for receipt of offers is extended to June 9, 2026, 10:00 AM PDT.

Amendment / Modification

• This amendment suspends the quote due date until further notice due to a GAO protest.

• The quote due date is affected.

• The deadline for submitting quotes has been suspended and will be announced at a later date.

Solicitation / RFP / RFQ

This solicitation is for the VISN 21 Defibrillator Replacement Program. The Department of Veterans Affairs (VA) intends to replace existing legacy defibrillator/monitor devices across VISN 21 stations to standardize clinical resuscitation capabilities. The contract will include the supply of new devices, accessories, services, documentation, training, trade-in of retired units, and subscription-based software tools.

• Devices: New defibrillator/monitor devices meeting specific minimum requirements (dimensions, weight, AC power cord, rechargeable battery, integrated Wi-Fi/Bluetooth, color LCD touchscreen, integrated printer, self-test capability, adult/pediatric CPR feedback, non-invasive BP, Masimo/Nellcor oximetry compatibility, compatibility with adult/pediatric/neonatal patients, and mainstream end-tidal CO2 compatibility).

• Additional Items: Chargers, cases, sensors, pads, and cables are required. A secondary display tablet is also required.

• Software & Subscriptions: May include event review or readiness monitoring software. Cloud-based components are restricted unless authorized. Devices must operate in standalone mode by default.

• Trade-In: Contractor shall process trade-in of legacy defibrillators.

• Training: Clinician, biomedical staff, and superuser training is required.

• Warranty: A minimum five-year warranty is required.

• Contract Type: Firm-Fixed-Price Purchase Order.

• Period of Performance: Base contract period with a Period of Performance (POP) from 07-01-2026 to 12-31-2026 for all listed items.

• Estimated Value: Not explicitly stated, but the NAICS code is 334510 with a size standard of 1250 employees.

• Questions Due: May 21, 2026, by 10:00 AM PDT.

• Offers Due: June 2, 2026, by 10:00 AM PDT.

• Submission Method: All questions and quotes must be submitted via email to david.alvarez4@va.gov. No phone calls will be accepted.

• Evaluation Factors: Offers will be evaluated based on the ability to meet salient characteristics (if other than brand name) and price. An Authorized Distributor Letter is also required if applicable.

• This acquisition is set aside for Small Business.

• NAICS Code: 334510

• Size Standard: 1250 Employees

• The solicitation incorporates by reference numerous FAR and VAAR clauses and provisions.

• Specific quantities for defibrillators and accessories are detailed across various locations (Las Vegas, Reno, Palo Alto, Fresno, Sacramento/Martinez).

• The Statement of Work (SOW) is included as Section B.3.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for a medical device, likely a defibrillator, which bidders must meet or exceed. It details the required physical, operational, clinical, and configuration features of the equipment.

• Physical/Operational Features: Dimensions (9.4 x 10.3 x 8.6 in), weight (13.2 lbs with battery), AC power cord (US), rechargeable Lithium-ion battery, Wi-Fi/Bluetooth, 5-year warranty, adult/pediatric AED capability, English operational manual, Color LCD touchscreen (800x600), integrated printer, self-test capability, CPR feedback technology, Masimo/Nellcor Pulse Oximetry compatibility, Non-Invasive Blood Pressure (adult, pediatric, neonatal), Mainstream End tidal CO2 (Masimo), lock screen, touchscreen/rotary dial operation, removable parameter pods, IT configuration menu (password-protected), configurable CPR/shock-first protocols, configurable energy sequences.
• Batteries: Rechargeable Lithium Ion, run-time/power indicator, auto-recalibration, history storage, <7 seconds charge time.
• Clinical Features: High-current Rectilinear Biphasic Waveform (RBW), configurable AED/Manual modes, pediatric safety features, pediatric AED algorithm, specific adult/pediatric CPR electrodes with color-coded packaging, Audiovisual CPR Coaching Module (numeric display, visual/audio prompts, metronome, elapsed time counter), Ventilation Volume Indicators (tidal volume, ventilation rate, in/out of range), Compression Artifact Filtering, Non-invasive Pacing (40 msec pulse, 4:1 button), Rapid Shock Capabilities (<5 seconds in AED Mode), Vitals Display for TBI Patient (SpO2, SBP, EtCO2 trends), Shock Conversion Estimator (SCE) Module, Secondary Tablet for real-time data display and playback.

Bidders must ensure their proposed equipment meets or exceeds all listed salient characteristics. This document is critical for understanding the technical specifications and performance requirements of the device being procured, directly impacting proposal development and product selection.

Statement of Work (SOW)

To replace VISN 21's legacy defibrillators, which have reached end-of-life, with new defibrillator/monitor devices to standardize clinical resuscitation capabilities across participating VA stations.

• Provide new defibrillator/monitor devices, all necessary accessories, services, documentation, and training.

• Include supply of devices, trade-in of retired units, deployment support, and subscription-based software tools.

• Deliver fully functional units to participating VISN 21 stations.

• VA Southern Nevada HCS (Las Vegas): 42 units

• VA Sierra Nevada HCS (Reno): 32 units

• VA Palo Alto HCS: 88 units

• VA Central California HCS (Fresno): 45 units

• VA Northern California HCS (Sacramento and Martinez): 49 units

• Dimensions: Max 9.4 in x 10.3 in x 8.6 in

• Weight: Max 13.2 lbs with battery

• Power: AC power cord (US)

• Battery: Rechargeable Lithium-ion

• Connectivity: Integrated Wi-Fi and Bluetooth (can be disabled)

• Display: Color LCD 800 x 600 touchscreen

• Features: Integrated printer, self-test capability, dual sensor CPR feedback, Masimo/Nellcor Pulse Oximetry compatibility, Non-Invasive Blood Pressure (adult/pediatric/neonatal), Masimo mainstream end tidal CO2 compatibility, lock screen button, touchscreen/rotary dial operation, easily removable parameter pods, IBP/temperature connectors, High-current Rectilinear Biphasic Waveform (RBW).

• Defibrillator Modes: Configurable AED mode, manual defibrillator (pediatric to adult), pediatric specific AED algorithm, CPR coaching dashboard, real-time ventilation tracking, ECG artifact filtering.

• Required accessories for operation (chargers, cases, sensors, pads, cables).

• Secondary display tablet for clinical staff.

• May include event review or readiness monitoring software.

• Cloud-based components inactive unless authorized by station; devices operate in standalone mode by default.

• C&A requirements do not apply; Security Accreditation Package not required.

• Contractor shall process trade-in of legacy defibrillators per station quantities.

• Stations will coordinate packaging and shipping of retired units.

• Delivery FOB Destination.

• Configuration per VISN standard settings, wireless interfaces disabled by default, functional verification.

• On-site training for clinician and biomedical staff (minimum 2 days per station, accommodating all shifts).

• Superuser training for designated nursing staff.

• Training for Biomedical Equipment Support Specialists (BESS) as required.

• Deployment support provided individually at each facility.

• Minimum five-year warranty required for defibrillators.

• Contractor to supply warranty documentation and support contacts.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for a defibrillator, likely intended as a brand name or specific technical requirement for a government procurement. It details essential features and capabilities that the equipment must possess.

• Brand Name Item: Zenix (implied by document name)
• Physical/Operational Features: Dimensions (9.4 x 10.3 x 8.6 in), Weight (13.2 lbs with battery), AC power cord (US), Rechargeable Lithium-ion Battery, Integrated Wi-Fi/Bluetooth (disable-able), 5-year hospital warranty, Adult/Pediatric AED capability, English operational manual, Color LCD touchscreen (800x600), Integrated printer, Self-test capability, Dual sensor CPR feedback, Masimo/Nellcor Pulse Oximetry, Non-Invasive Blood Pressure (adult, pediatric, neonatal), Mainstream End tidal CO2 (Masimo), Lock screen button, Touchscreen/rotary dial operation, Removable parameter pods.
• Configurations: Extensive customization options, AED or Manual mode with override, Critical Care Transport (CCT) configuration, Password-protected IT configuration menu, CPR or shock-first protocols, Configurable energy sequences (single/multiple shocks, fixed/escalating levels).
• Batteries: Rechargeable Lithium Ion, Run-time/power indicator, Auto-recalibration, History storage, <7 seconds charge time.
• Clinical Features: High-current Rectilinear Biphasic Waveform (RBW), Configurable AED/Manual modes, Pediatric safety features, Pediatric AED algorithm, Specific adult/pediatric CPR electrodes with color-coded packaging, Audiovisual CPR Coaching Module (numeric display, visual/audio prompts, metronome, elapsed time counter), Ventilation Volume Indicators (tidal volume, rate, in/out of range), Compression Artifact Filtering, Non-invasive Pacing (40 msec pulse, 4:1 button), Rapid Shock Capabilities (<5 seconds in AED mode), Vitals Display for TBI patients (SpO2, SBP, EtCO2), Shock Conversion Estimator (SCE) Module, Secondary Tablet for real-time data display and playback.

This document defines the essential technical specifications and performance requirements for a defibrillator. Bidders must ensure their proposed product meets or exceeds all listed salient characteristics to be considered compliant with the government's needs. The "brand name" implication suggests a potential focus on a specific manufacturer's product, and bidders should pay close attention to any associated restrictions or justifications provided in the full solicitation.