Vital Sign Monitor Replacement

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) issued by the Department of Health and Human Services (HHS), Indian Health Services (IHS), Crownpoint Healthcare Facility. The government is procuring six (6) Vital Signs Monitors and six (6) compatible mobile stand mounting systems (cart-based solution).

• Product: Six (6) Vital Signs Monitors and six (6) compatible mobile stand mounting systems.

• Salient Characteristics:

  • Minimum 12-inch color touchscreen display.
  • Measurement capabilities: SpO2, Pulse Rate, Respiration Rate (RRp), and Non-Invasive Blood Pressure (NIBP).
  • Configurable Early Warning Score (EWS) protocols (e.g., MEWS, PEWS, NEWS2).
  • Wired Ethernet and/or Wi-Fi capability supporting TLS 1.3 secure communications and WPA3 wireless security.
  • Compatible mobile stand with locking casters, cable management, and power cord routing.
  • AC power input 100–240V, 50/60 Hz.
  • FDA-cleared Class II medical device.
  • UL or equivalent safety certification.

• Exclusions: Installation, configuration, network integration, commissioning, and infrastructure modifications are not included.

• Warranty: Minimum one (1) year manufacturer's warranty covering parts and labor, beginning upon Government acceptance.

• Delivery: Within 60 calendar days after award to the designated Government facility.

• Delivery Terms: FOB Destination.

• Period of Performance: 60 days after award.

• Submission: Offerors must submit a complete response by the specified due date and time (03/25/2026, 1200 MT).

• Required Submissions:

  • Technical specification sheets for all proposed equipment.
  • Warranty documentation detailing terms and coverage.
  • Firm-fixed price proposal inclusive of all equipment and mobile stands.
  • Delivery timeline from date of award.

• Evaluation: Lowest Price Technically Acceptable (LPTA) source selection procedures will be used. Technical capability will be evaluated on an Acceptable/Unacceptable basis. Award will be made to the lowest-priced, technically acceptable offeror whose price is determined to be fair and reasonable.

• Set-Aside: This acquisition is a "BUY INDIAN SET ASIDE" per Buy Indian Act, 25 U.S.C. 47. Only quotes from Indian Owned Small Business Economic Enterprises (ISBEE) will be accepted.

• NAICS Code: 334510 (Size Standard: 1,250 employees).

• The government utilizes electronic payment processes. All invoices must comply with RFO 52.212-4(g) and be submitted electronically through the Invoice Processing Platform (IPP) at www.ipp.gov.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, and 52.212-5.

Form / Attachment / Pricing Sheet

This document is the Indian Health Service (IHS) Buy Indian Act Indian Economic Enterprise Representation Form. It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Criteria: The enterprise must meet the definition of an "Indian Economic Enterprise" at the time of offer, contract award, and throughout the contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer in writing if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility, and awards may be subject to protest.
• Registration: Successful Offerors must be registered with the System of Award Management (SAM).
• Penalties: False or misleading information is punishable under federal law.
• Representation Section: Offerors must indicate whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, DUNS Number, Certifying Signature, and Print Name.

Bidders must complete and submit this form to self-certify their eligibility as an Indian Economic Enterprise. Failure to meet these requirements or properly complete the form may impact their ability to be considered for awards under the Buy Indian Act.

Form / Attachment / Pricing Sheet

This document is the Indian Health Service (IHS) "Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as defined by the Buy Indian Act and HHSAR 326.601. This form is required in response to Sources Sought Notices, Requests for Information (RFIs), or Solicitations where a contract will be awarded under the Buy Indian Act.

• Eligibility Requirements: Offerors must meet the definition of an "Indian Economic Enterprise" at the time of offer, contract award, and throughout the contract performance period. Failure to meet these requirements necessitates immediate written notification to the Contracting Officer.
• Documentation: Contracting Officers may request documentation to verify eligibility before awarding set-aside or sole source contracts under the Buy Indian Act.
• Registration: Successful offerors must be registered with the System of Award Management (SAM).
• Penalties: Submission of false or misleading information is a violation of law, punishable under 18 U.S.C. 1001, and false claims are subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287.
• Representation Section: Bidders must indicate whether they represent that their offer meets the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, DUNS Number, Certifying Signature, and Print Name.

This form is critical for any bidder seeking to participate in opportunities designated for the Buy Indian Act. Bidders must accurately complete this form to self-certify their eligibility. Failure to meet the criteria or complete the form correctly could disqualify an offer or lead to penalties. It also highlights the need for potential offerors to ensure they meet the specific definition of an "Indian Economic Enterprise" and are registered in SAM.