W038--Wheeled Loader Rental Minneapolis VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Minneapolis VA Health Care System (VAMC), is conducting a Sources Sought market research to identify capable firms for a Wheeled Loader Lease. This is a full and open competition to support snow removal operations. Responses are due by June 16, 2026, at 4:00 PM Central Time.
Purpose
This Sources Sought notice aims to gather information from industry to inform appropriate acquisition decisions for leasing a wheeled loader. The primary use of the equipment will be for snow removal at MVAHCS properties annually from November 1st to April 30th.
Scope of Work
The requirement is for the lease of a wheeled loader comparable to models such as a Kamatsu WA270, John Deere 544, or Cat 930. Key specifications include an 8-foot snow bucket with a smooth cutting edge, a JRB quick attach system, minimum 10-foot lift capability, multi-function mono loader control, snow tires, 4-wheel drive, differential lock (front axle), hydrostatic transmission, and a climate-controlled cab. The equipment must also feature a rear-view monitoring system, headlights/work lights, wipers, auto idle shut down, hydraulic actuated wet disc brakes, parking brake, throttle lock/speed limiter, and a block heater/cold weather starting package. The lease includes all delivery and pickup fees, with equipment required by November 1st and picked up on April 30th annually. The contractor must repair non-operational or unsafe equipment within 24 hours or provide a replacement unit.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Set-Aside: Full and Open Competition (may be subject to the Nonmanufacturer Rule, FAR 52.219-33)
- NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing), size standard $40.0 Million
- Period of Performance: Equipment use from November 1st to April 30th annually. Contract anticipated to be in place by August 1, 2026.
- Response Due: June 16, 2026, 4:00 PM Central Time
- Published: June 5, 2026
Submission Requirements
Interested firms must submit capability statements demonstrating their ability to meet the Statement of Work (SOW) requirements. Submissions should include:
- Organization name, Unique Entity Identification (UEI) number, address, socioeconomic category, point of contact email, website, and telephone number.
- A detailed capability statement and a specification sheet for the proposed equipment.
- Copies of any agreements with manufacturers authorizing the provision of required products/services.
- Estimated percentages of services/supplies to be performed by the prime contractor and subcontracted.
- Identification of the manufacturer (if not the respondent) and their socio-economic category.
- A completed Buy American Certificate (FAR Provision 52.225-2(b)).
- Information on whether the services/supplies can be ordered against an existing government contract (e.g., FSS, GSA).
- Estimated shipping and delivery information.
Important Notes
This is a Sources Sought Announcement only; no solicitation is currently available. All information is preliminary and subject to modification. The Government will not pay for information submitted, and responses do not constitute an adequate reply to a potentially forthcoming solicitation.