W065--Automated Linen Dispenser Lease | Bridge Contract

Solicitation / RFP / RFQ

This solicitation is for a brand-name-only, sole-source lease of an Automated Linen Dispenser (AlEx) system for the VA San Francisco Healthcare System. The primary goal is to improve security measures for textiles and linen, addressing significant linen loss rates.

• Lease and installation of 20 AlEx Automated Linen Distribution System units across various patient care areas in Buildings 203, 200 (Emergency Department), and 208 (Community Living Center).

• Provision of a Linen Service Software Program.

• Installation, implementation, and training for linen teams and nursing staff.

• Ongoing monitoring of equipment functionality.

• Contractor-provided preventive maintenance for the rented equipment.

• Contract Type: Firm-Fixed-Price (as per E.2).

• Period of Performance (Base): Approximately April 1, 2026, through September 30, 2026.

• Offerors must complete the Price/Cost schedule in Section B and sign VAAR 852.219-76.

• Quotes are due by the date and time specified in Block 8 of SF 1449.

• Questions regarding the solicitation must be submitted no later than 48 hours prior to the close of the solicitation.

• Evaluation is based on Price alone (as per E.6).

• This acquisition is noted as a brand-name-only sole source to L1 Enterprises Incorporated.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference, with some clauses attached.

• The Statement of Work (SOW) is detailed in Section B.2.

Solicitation / RFP / RFQ

This document is a Justification for a Sole Source Award for the continuity of current lease of ScrubEx and alEx Automated Scrub and Linen Dispensers and Collectors. This procurement is a bridge contract to cover the period after the incumbent contract has expired until a new multi-year contract can be established. The equipment is currently utilized at the San Francisco VA Medical Center and other facilities within VISN 21.

• Continuation of lease for ScrubEx and alEx Automated Scrub and Linen Dispensers and Collectors.

• Machines work in concert with existing VA systems and tracking software.

• Dispensers and receivers are strategically placed for just-in-time (JIT) delivery.

• System monitors linen distribution, weight, and cost.

• Contract Type: Firm Fixed Price.

• Period of Performance: May 1, 2026 - September 30, 2026.

• Estimated Contract Value: Not explicitly stated, but the procurement is for over the micro-purchase threshold but not exceeding the simplified acquisition threshold.

• This is a sole source justification, indicating a proposal submission is not required from multiple vendors at this stage.

• Competition will be re-examined prior to a new multi-year contract.

• This action is intended for a Service Disabled Veteran Owned Small Business (SDVOSB) that is the exclusive authorized distributor for IPA scrubEx® and alEx® leases.

• The current lease was previously procured through L1 Enterprises, Inc., an SDVOSB.

• Market research was conducted, including SBA.gov, SAM.gov, GSA eLibrary, and review of previous contracts, confirming L1 Enterprises as the sole authorized distributor for this specific lease arrangement.

• This is a bridge action as the incumbent contract has expired.

Solicitation / RFP / RFQ

This is a pre-solicitation notice of intent to award a sole source, firm-fixed-price contract for an Automated Linen Dispenser lease. The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 21 intends to award this to L1 Enterprises Incorporated for supplies and services currently in use at the VA San Francisco Healthcare System. The procurement will result in a purchase order.

The lease includes various alEx® Automated Linen Dispenser models, including LC, LVD-Remote, MC-D, MC, LVRR-WP, SC, and MV series, along with specific components and accessories. A detailed list of quantities for each item is provided in the document.

• Contract Type: Firm-fixed-price

• Period of Performance: Not specified in this notice.

• Estimated Value: Not specified in this notice.

• The solicitation will be posted on SAM.gov on or about 04/21/2026.

• All responsible sources may submit a capability statement, proposal, or quotation.

• The Government will consider submissions before determining whether to proceed with the sole source acquisition.

• Response Date/Time/Zone: 04-21-2026 15:00 EASTERN TIME, NEW YORK, USA.

This is currently intended as a sole source acquisition. However, all responsible sources are invited to submit a capability statement, proposal, or quotation.

• The Contracting Office ZIP Code is 93721.
• The Product Service Code is W065.
• The NAICS Code is 339112.
• Place of Performance: VA San Francisco Healthcare System, 4150 Clement Street, San Francisco CA 94121, USA.
• Point of Contact: Mathew B. Czeshinski, Contracting Officer.
• Interested parties should respond in writing to Mathew.czeshinski@va.gov by the response deadline.