W065--Lease SPS Reverse Osmosis - Brooklyn & Manhattan VAMC

Amendment / Modification

This amendment modifies Solicitation Number 36C24226Q0560. Key changes include:

• Site Visit: A site visit is scheduled for Wednesday, June 10, 2026. Vendors must pre-register via email to Dolores.Sachuk-Thompson@va.gov to receive the time and location. Drop-ins will not be accepted.

• Table 1 Update: Table 1, detailing water quality testing frequencies for Critical Water, Utility Water, AER Final Rinse, and Steam Condensate for both Brooklyn and Manhattan Medical Centers, has been updated. Refer to the attached updated Table 1 for specific details on parameters, sampling sites, frequency, and sample counts.

• Solicitation Due Date Extension: The deadline for receipt of offers is extended to Thursday, June 18, 2026, at 2:00 PM EDT.

• The deadline for receipt of offers has been changed.

• Table 1 (Water Quality Routine Testing Frequency) has been revised and attached.

• Acknowledgement Required: Vendors must acknowledge receipt of this amendment with their quote submission. Failure to acknowledge all amendments will result in the offer being considered non-responsive.

• New Deadline: Offers are now due by June 18, 2026, at 2:00 PM EDT.

• Site Visit Registration: Vendors interested in the site visit must pre-register via email.

• Installation Timeline: If awarded, equipment must be installed or an alternate plan for minimum disruption must be in place for a July 1, 2026 start date.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for the lease, maintenance, and testing of Reverse Osmosis (RO) Critical Water Systems for the Sterile Processing Service (SPS) at the Brooklyn VA Medical Center and Manhattan VA Medical Center. The acquisition is set aside for small business concerns.

• Lease, installation, and maintenance of RO critical water treatment systems.

• Systems must meet American National Standard Institute/Association for the Advancement of Medical Instrumentation (ANSI/AAMI) ST108:2023 standards for water used in medical device processing.

• System must provide a minimum of 30 gallons per minute of treated water with a minimum 125-gallon storage tank.

• Comprehensive water quality testing (pH, Conductivity, Total Alkalinity, Total Hardness, Bacteria, Endotoxin, TOC, Ionic Contaminants) for critical water, utility water, AER final rinse water, and steam condensate.

• Routine maintenance, including loop and tank sanitization, at a minimum frequency of once per month.

• Emergency on-site response within 4 hours for service calls.

• Installation and operation qualification, and performance qualification of the system.

• Provision of temporary critical water systems during removal of existing leased systems.

• Contractor employees must complete VA Privacy training.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: One (1) Base Year (12 months) and Four (4) 12-month option years, from July 1, 2026, to June 30, 2031.

• Estimated Value: Approximately $41 Million.

• Offers must be submitted by the date and time specified in Block 8 of the SF 1449.

• Evaluation Factors: Technical Capability, Past Performance, and Price. Technical Capability and Past Performance combined are more important than Price.

• Technical Capability requires a 10-page capability statement detailing proficiency, proposed equipment, technician certifications, laboratory certifications (NYSDOH ELAP, AIHA EMLAP), and adherence to ANSI/AAMI ST108:2023.

• Past Performance requires at least three (3) references for similar services within the last five (5) years.

• Price requires a cost breakdown for all five (5) years.

• Key Deadline: Request for Information (RFI) due by 6/8/2026 at 10:00 am ET.

• This acquisition is set-aside for small business concerns.

• The solicitation incorporates FAR clauses by reference. Full text is available upon request or electronically via www.acquisition.gov and www.va.gov/oal/library/vaar/index.asp.

• The NAICS code is 221310 (Water Supply and Irrigation Systems).

Wage Determination

This document is a Wage Determination issued under the Service Contract Act, establishing minimum wage rates and fringe benefits for various occupations in the specified geographic area. It serves as a baseline for contractors to ensure fair compensation for employees working on covered federal contracts.

• Area: New York Counties of Bronx, Kings, New York, Queens, Richmond, Rockland, and Westchester.

• Effective Dates: The document references specific dates for wage adjustments, including May 11, 2026, through December 31, 2026, for Executive Order minimum wage rates.

• Occupational Listings: Provides a comprehensive list of job titles with corresponding minimum hourly wage rates.

• Fringe Benefits: States that fringe benefits are required and follow the occupational listing. Specific health and welfare rates are provided ($5.55/hour or $5.09/hour under EO 13706).

• Vacation: Details paid vacation accrual based on years of service (2 weeks after 1 year, 3 weeks after 5 years, etc.).

• Holidays: Lists twelve paid holidays per year, with provisions for contractor substitution.

• Executive Order 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017, requiring 1 hour of paid sick leave for every 30 hours worked, up to 56 hours per year.

• Executive Order 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022, setting a minimum wage rate (currently $13.65/hour, subject to annual adjustment).

• Computer Employees: Clarifies that the wage determination may not apply to exempt computer professionals as defined by the Fair Labor Standards Act.

• Night Pay & Sunday Pay: Details differential pay for air traffic controllers and weather observers working nights or Sundays.

• Hazardous Pay Differential: Outlines an 8% differential for work involving ordnance, explosives, and incendiary materials, and a 4% differential for lower-hazard work with these materials.

• Uniform Allowance: Specifies requirements for contractors to provide uniforms or reimburse employees for their cost and maintenance.

• Conformance Process: Outlines the procedure for contractors to request wage rates for unlisted classifications.

This document is critical for bidders to understand the minimum labor costs associated with performing the contract. It directly impacts the pricing strategy and overall cost of proposals. Bidders must ensure their proposed wages and fringe benefits meet or exceed these requirements.

Solicitation / RFP / RFQ

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 2, intends to solicit quotes for a Critical Water Treatment System - Reverse Osmosis (RO) for the Sterile Processing Services (SPS) at the Margaret Cochran Corbin VA Medical Center (Manhattan) and Brooklyn VA Medical Center. This requirement will be fulfilled under a single-award firm-fixed-price contract.

• Provide, install, and maintain a reverse osmosis critical water treatment system under a lease agreement.

• The system must be installed at the Sterile Processing Service (SPS) locations in both the Manhattan and Brooklyn VA Medical Centers.

• The system must have a built-in means of redundancy, allowing the backup system to operate if the primary system is out of service.

• The contractor shall furnish all labor, materials, supervision, equipment, tools, and incidentals necessary to perform the repairs and upgrades as specified in the Statement of Work (SOW).

• Contract Type: Firm-fixed price.

• Period of Performance: July 1, 2026, to June 30, 2027, with an option for four (4) additional years.

• The VA anticipates issuing a Request for Quotation (RFQ) on or about June 1, 2026, to be posted on www.SAM.gov.

• Procurement will be conducted in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services.

• Interested contractors must download the solicitation and any amendments from www.SAM.gov; no hard copies will be provided.

• The solicitation will contain instructions for quote submission.

• Questions concerning this announcement should be directed via email to Dolores.Sachuk-Thompson@va.gov, with the subject line including "RFQ no. 36C24226Q0560". Telephone requests will not be accepted.

• This procurement is a 100% set-aside for Small Business.

• NAICS Code: 221310 - Water Supply and Irrigation Systems, with a Small Business Size Standard of $41 Million.

• Product/Service Code: W065 - Lease or Rental of Equipment – Medical, Dental and Veterinary Equipment and Supplies.

• Contractors must be registered in the System for Award Management (SAM) at the time of quote submission.

• Place of Performance: Margaret Cochran Corbin VA Medical Center (Manhattan VAMC) - 423 E. 23rd St., NY, NY 10010 and Brooklyn Campus - 800 Poly Place, Brooklyn, NY 11209.

• Response Date/Time/Zone: June 15, 2026, 10:00 am Eastern Time, New York, USA.

Sources Sought Notice

This notice is issued by VISN 2 Contracting Office for market research purposes to gather information about potential sources for a requirement to provide, install, and maintain a reverse osmosis (RO) water treatment system under a lease agreement for the Sterile Processing Services (SPS) at the VA New York Harbor Healthcare System – Manhattan Campus and Brooklyn Campus. The VA aims to combine these two requirements for better maintenance coordination, with a desired start date of July 1, 2026. This notice is not a solicitation, and no contract will be awarded based on it.

• System: Lease, installation, and maintenance of a reverse osmosis water treatment system.

• Locations: VA New York Harbor Healthcare System – Manhattan Campus (423 E. 23rd St., New York, NY 10010) and Brooklyn Campus (800 Poly Place, Brooklyn, NY 11209).

• Water Quality: System must produce water meeting ANSI/AAMI ST108:2023 standards for medical device processing.

• System Features: Redundancy, pre-treatment (multi-media filter, softener, carbon filter, UV, deionization, endotoxin filtration), 30 GPM capacity, 125-gallon storage tank, 3-5 ft/sec recirculation, specific dimensions (max 72"L x 36"D x 72"H), final loop filter (≤0.2 micron absolute), sanitary sampling ports.

• Maintenance: Monthly routine maintenance (including sanitization), emergency on-site response within 4 hours, post-construction/shutdown procedures, system disinfection upon pipe replacement/modification or contamination.

• Testing: Testing of utility water, steam condensate, and final rinse water from Automated Endoscope Reprocessors (AERs). Includes installation qualification, performance qualification (at least one year), and routine monitoring.

• Training: VA Privacy Training for contractor personnel; training for VA personnel on system operation and troubleshooting.

• Reporting: Provide laboratory reports, promptly report water quality exceptions.

• Temporary System: Vendor must install and operate a temporary critical water system during removal of the existing leased system.

• NAICS Code: 221310 (Water Supply and Irrigation Systems)

• Size Standard: $41.0 Million

• Potential Set-Aside: The VA is determining the viability of setting aside this requirement for specific socio-economic categories (SDVOSB, VOSB, WOSB, HUBZone, 8(a), Small Business).

• Action: Interested parties must email a capability statement and full information to Dolores.Sachuk-Thompson@va.gov, referencing Solicitation Number 36C24226Q0560.

• Required Information: Company/individual name, capability statement, examples of similar work, SAM UEID, address, point of contact, socio-economic status, documentation for special categories (SDVOSB, VOSB, etc.), site location and self-performance plan, years of experience (company and technicians), number of similar jobs performed, number of certified technicians, Federal Supply Schedule identification, teaming agreements, proof of certifications/training.

• Limitation on Subcontracting: For services, contractors will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. A Certificate of Compliance must be completed and returned.

• Deadline: Response Date/Time: 04-29-2026 10:00 AM Eastern Time, New York, USA.

• The document includes the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction clause (852.219-75).

• Specific tables (Table 1, 2, 3, 4) referenced in the SOW are not included in this document.