W912L726QA009 1172ND PRE YELLOW RIBBON 23AUG26 TN
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, specifically the W7N1 USPFO ACTIVITY TN ARNG, is seeking quotes for 1172nd Pre-Mob Yellow Ribbon event services, including conference room facilities and meals, for 23 August 2026. This is an Unrestricted Request for Quote (RFQ).
Scope of Work
The contractor will provide all necessary personnel, equipment, and materials for the 1172nd Pre-Mobilization Yellow Ribbon event. Key requirements include:
- Conference Facilities: One general session room for 275-285 attendees with AV equipment, internet, and water stations. Two childcare breakout rooms with televisions and internet. Eight registration tables outside the main meeting room.
- Vendor Space: An area for 25 vendors, including tables, chairs, water stations, and internet access for at least 40 computers.
- Meals: Continental breakfast for 285 people (7:00 AM - 8:00 AM) and a buffet-style lunch for 285 people (11:00 AM - 12:30 PM). Specific lunch requirements include box lunches with various wraps/sandwiches, fruit, chips, and cookies. Coffee, sweet tea, and water must be available from 8:00 AM to 4:00 PM.
- Cleanup: The vendor is responsible for all cleanup post-event.
- Security: Contractor personnel must comply with facility access and local security policies, including potential background checks and National Agency Check (NAC) SF85P.
Contract Details
- Contract Type: Firm Fixed Price (RFQ).
- Period of Performance: 23 August 2026 (date is confirmed and cannot be changed).
- NAICS Code: 561990 (All Other Support Services) with a small business size standard of $16.5 million.
- Set-Aside: Unrestricted.
- Tax Exemption: The Federal Government is tax-exempt.
Submission & Evaluation
- Submission Deadline: Friday, 29 May 2026, by 11:00 AM CST / 12:00 PM EST.
- Evaluation Factors: Offers will be evaluated based on Technical (facility capacity, meal provision, menu) and Price. Technical and Price combined are more important than Past Performance.
- Submission Requirements: Quotes must include Cage Code, Unique Entity ID (UEI), Tax Identification Number, and completed Representations and Certifications in SAM.gov. The SAM.gov record must indicate "ALL AWARDS".
- Invoicing: Via Wide Area Workflow (WAWF) after event completion.
Place of Performance
The preferred location for the event is Henderson, TN. Other acceptable locations include Memphis, Germantown, Collierville, Millington, Jackson, or Nashville, TN. The government reserves the right to physically inspect facilities.
Contact Information
For inquiries, contact RHONDA LIEN at rhonda.m.lien.civ@army.mil or TERESA BAXTER at teresa.a.baxter.civ@army.mil.