Walla Walla Elevator Certifications and Inspections

Amendment / Modification

This amendment serves two primary purposes:

• Answers to Vendor Questions: Provides responses to vendor inquiries regarding the solicitation. Specific clarifications are detailed below.

• Solicitation Extension: The deadline for receipt of offers has been extended.

• Solicitation Closing Date and Time: Extended to May 25, 2026, at 10:00 AM EST.

• Statement of Work (SOW): Clarified that the services required are for elevator annual certification and 5-year elevator load testing only, not generator or fuel testing.

• The proposal due date has been extended to May 25, 2026, at 10:00 AM EST.

• Bidders must acknowledge receipt of this amendment.

• Scope Confirmation: The contract is for elevator load testing only (annual certification and 5-year load testing for all 15 elevators). Generator and fuel testing are excluded.

• Test Weights & Equipment: The contractor is responsible for providing all test weights, weight carts, transportation, staging, labor, and equipment. Coordination with the COR is required for any needed storage or road closures.

• Corrective Repairs: Corrective repairs will be completed by the VA prior to any required retesting.

• Retests Pricing: Retests are a yearly CLIN and will only be paid if activated and service is provided (i.e., only for requested/performed retests).

• After-Hours Work: After-hours work is only required for elevators in patient buildings with a single elevator (e.g., B145 and B74) if elevator shutdowns are necessary. B145 testing must be done after hours.

• Elevator Specifics: Detailed equipment information (manufacturer, controller, capacity, speed, landings) is provided for elevators B86-P1 and B86-P2.

• Maintenance Contractor: TK Elevator is the current maintenance contractor and must be coordinated with during testing.

• Period of Performance: Services are needed by June 2026.

• Weight Testing Responsibility: The contractor is responsible for performing the weight testing; subcontracting is at the prime contractor's discretion.

• Annual Inspection Type: Cat-1 testing leading to the issuance of elevator annual certification.

• robyn.akins@va.gov

Amendment / Modification

This amendment (0001) to solicitation 36C26026Q0463, dated 05-05-2026, replaces the Statement of Work (SOW) in its entirety with a revised version.

• B.3 Statement of Work (SOW)

• The amendment does not explicitly state any changes to proposal deadlines or submission requirements. However, bidders should review the revised SOW carefully for any implications on their proposed approach, technical requirements, or pricing.

• The revised SOW is provided within this amendment. All other terms and conditions of the original solicitation remain in effect.

Solicitation / RFP / RFQ

This solicitation is for full service maintenance, inspection, testing, and emergency services for Government-Owned Vertical Transportation Equipment (VTES) elevators at the Walla Walla VA Medical Center (VAWW). The contract covers the certification and 5-year load testing for 15 elevators located at the facility.

• Annual Certification Testing: Provide testing and inspections by a QEI Certified Elevator Inspector, compliant with ASME 17.1, 17.2, and 17.3.

• 5-Year Load Testing: Conduct load testing as required.

• Repairs: Report any found repairs to the COR before completion and recertify within 30 days of VA notification.

• Deliverables include:

  • Digital/electronic copies of field testing notes daily.
  • Final inspection and testing reports within 30 days of completion (electronic format).
  • Certificates of operation (1-year) issued within 30 days of testing.
  • Temporary permits (60-90 days) for elevators needing minor corrections.
  • Recommendations for elevator shutdown if critical safety items are found.

• Compliance with all applicable Federal, State, and local laws and regulations, including OSHA and EPA.

• Contractor must possess all necessary licenses and permits.

• Maintain a sufficient number of qualified employees.

• Provide a single point of contact for the contract.

• Contract Type: Not explicitly stated, but implies a service contract.

• Period of Performance: Includes a Base contract period and four Option periods.

• Estimated Value: Not explicitly stated.

• Offer Due Date: May 19, 2026, 10:00 AM EDT.

• Questions Due: May 12, 2026, 10:00 AM EST.

• Submission Instructions: Quotes must be submitted to robyn.akins@va.gov.

• Evaluation Criteria: "Price Only." Offerors must meet all requirements. Partial offers will not be accepted. Evaluation of options will be based on total price for basic requirement plus all options.

• Offer Acceptance Period: 60 calendar days from the offer due date.

• This acquisition is set aside for Small Business.

• NAICS Code: 541350 (Building Inspection Services).

• Size Standard: $11.5 Million.

• VAAR 852.219-73 (VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses) is included, indicating potential preference or set-aside for SDVOSBs.

• The document includes extensive contract clauses (FAR and VAAR) covering terms and conditions, payment, disputes, security, and small business representations.

• A list of 15 elevators with their specifications and "needed" dates (April 26) is provided.

• Wage Determination No. 2015-5561 Walla Walla is attached.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5561, Revision No. 30) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in Walla Walla County, Washington.

• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and their required minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare ($5.55/hour) and Paid Sick Leave (EO 13706) are detailed.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) to covered contracts.
• Vacation and Holidays: Outlines the minimum paid vacation and holiday entitlements for employees.
• Conformance Process: Details the procedure for contractors to request authorization for additional classifications and wage rates not listed in the determination.

This document is crucial for bidders responding to opportunities covered by the Service Contract Act in the specified geographic area. It dictates the minimum labor costs that must be factored into proposals, ensuring compliance with federal wage and benefit requirements for service contracts.