Warehouse Space Puget Sound Naval Shipyard & Intermediate Maintenance Facility, WASHINGTON Naval Sea Systems Command (NAVSEASYSCOM)

Amendment / Modification

• This amendment replaces Attachment F of the original Solicitation for Offers.

• It corrects the lease term from "1 Year Firm Term, 9 One-Year Renewal Options" to "5 Year Firm Term, 5 One-Year Renewal Options", aligning with the language in Section 1.1.

• The amendment also includes responses to Pre-Proposal Inquiry questions that were previously received.

• Attachment F (Proposal to Lease Space form)

• Section 1.1 (Lease Term language)

• Bidders should use the revised Attachment F for their proposals.

• The change in lease term from 1 year firm with 9 renewal options to 5 years firm with 5 renewal options is a significant modification to the opportunity's structure.

Form / Attachment / Pricing Sheet

This document, GSA Form 3516, provides "Instructions to Offerors - Acquisition of Leasehold Interests in Real Property." It outlines the terms and conditions for submitting proposals related to acquiring leasehold interests.

• Definitions: Clarifies terms such as "Discussions," "Proposal modification," and "Proposal revision."
• Amendments: Details how amendments to solicitations will be handled and requires offerors to acknowledge receipt.
• Proposal Submission: Specifies requirements for submitting proposals, including paper media submissions, use of prescribed forms, and signature requirements. It also outlines conditions for late proposals and revisions, including acceptable evidence of mailing and receipt.
• Deviations: Instructs offerors to clearly identify any deviations from stated requirements and explain the advantage to the Government.
• Data Restriction: Provides instructions for offerors who wish to restrict the disclosure and use of data within their proposals.
• Lease Award: Outlines the Government's intent to award a lease to the responsible offeror with the best value, the right to reject proposals, and the process for evaluating proposals and conducting discussions.
• System for Award Management (SAM): Requires offerors to be registered in SAM prior to award and maintain registration throughout the contract performance and payment period. It details the requirements for SAM registration, including unique entity identifiers and EFT indicators.

This document is crucial for potential bidders as it details the procedural requirements for submitting proposals, including deadlines, submission methods, and specific formatting or registration needs (like SAM registration). Understanding these instructions is essential for a compliant and competitive offer.

Solicitation / RFP / RFQ

This Solicitation for Offers (SFO) seeks proposals for warehouse space in Bremerton, Washington. The Department of the Navy requires a minimum of 10,000 and a maximum of 140,000 square feet of warehouse space, with ancillary space for 10-25 Government personnel. The space must be in a quality building, and offers can include new construction, build-to-suit, or existing spaces requiring restoration.

• Space Size: Minimum 10,000 sq ft, Maximum 140,000 sq ft.

• Ancillary Space: Required for 10-25 Government personnel, climate-controlled.

• Building Quality: Sound and substantial construction, new, modern, or restored/rehabilitated.

• Layout: Must optimize functionality, space utilization, and comply with building codes.

• Utilities, Maintenance, Services: Full-service lease inclusive of all utilities (electricity, gas, water, sewer, internet, phone), maintenance (HVAC, interior, painting, window washing, etc.), and janitorial services (24/7 availability).

• Parking: Minimum of one space per 1,000 SF rentable space, with enhanced consideration for offers providing 10-25 spaces for 10,000-140,000 sq ft.

• Location: Within a 40-mile driving range of Puget Sound Naval Shipyard (PSNS), Bremerton, WA.

• Compliance: Must meet federal, state, and local building codes, life safety criteria, DoD unified facility criteria, antiterrorism standards, seismic design standards, and Architectural Barriers Act (ABA) Standards.

• Security: Facilities must meet Security Level II requirements.

• Lease Term: Five (5) years with five (5) one-year renewal options.

• Termination: Government may terminate without cost with 120 days' notice.

• Submission Deadline: Friday, February 27, 2026, at 11:59 PM Pacific Standard Time.

• Submission Method: Electronically via DoD SAFE website.

• Offer Format: Two parts: Part A (Cover Letter with Rental Offer) and Part B (Technical Data).

• Evaluation: Award will be based on "best value" to the Government, considering Price, Space Capacity, Location, and Delivery Time & Usable Space. Space Capacity is most important, followed by Price, then Location and Delivery Time (equal importance).

• Offerors can be individuals, partnerships, corporations, or associations. Joint Ventures are acceptable if established prior to offer submission.

• Offerors must be registered in the System for Award Management (SAM).

• Questions must be submitted via email by Friday, February 27, 2026. Responses will be posted as an amendment.

• The Government reserves the right to award multiple leases.

• Award is anticipated by June 30, 2026, with lease execution by July 31, 2026.

Form / Attachment / Pricing Sheet

This document, "Attachment B - Area of Consideration," visually defines the geographical area relevant to the SFO N4425526RP00018. It outlines the "Installation Area" and a "40.4 Mile Driving Distance" from a central point, likely for logistical or service delivery purposes.

• A map displaying the Puget Sound region, including cities like Seattle, Tacoma, Bremerton, and Olympia.
• A red outlined area indicating the "Installation Area."
• A legend specifying the "40.4 Mile Driving Distance" as a red square outline.
• Scale bars for miles and kilometers.
• Identifies the issuing authority as NAVFAC (Naval Facilities Engineering Command) Northwest.
• Includes the SFO number N4425526RP00018 and the date 3/11/2024.

This attachment is crucial for bidders to understand the geographical scope of the opportunity. It helps determine if their operational capabilities and service areas align with the specified region and the defined driving distance, which may impact service delivery, response times, and overall feasibility for potential offerors.

Form / Attachment / Pricing Sheet

This document, "Attachment J - Pre-Lease Building Security Plan," is a form that potential offerors must complete as part of their proposal. It requires a detailed security evaluation of a proposed office building, including its surrounding areas, to ensure it meets government security standards before a lease agreement is finalized.

• Building Information: Address, name, size, layout, year built/renovated, and other occupancies.
• Exterior Materials: Details on brick, block, concrete, metal panels, and glass.
• Utility & System Security: Information on water supply, air/ventilation, wire closets, utility access, and exterior access points for electric, gas, water, and telephone services.
• Perimeter Information: Distances to public street, on-street parking, and parking lots; site sketch; emergency lighting; lighting levels at entrances/exits and parking areas; emergency power systems (generator/UPS testing and maintenance).
• Security Systems: Garage/parking area control/surveillance, mechanical area security, roof access security, and alarm/emergency notification systems.
• Window Glazing: Details on typical size, pane thickness, frame type, anchorage, number of windows, glass type, configuration, and security film thickness.
• Blast Mitigation (for Build-to-Suit): Evaluations for window glazing and facade protection using specific software (WINGARD, WINLAC) and test methods (GSA, ASTM). Includes distance from building exterior to protected perimeter and evaluation of potential explosion points accessible by motorized vehicles.
• Professional Engineer Statement: Attestation by a registered professional engineer who has assessed the premises, including findings, corrective actions, and references to applicable code sections or security documents. This section requires the engineer's stamp, license information, and signature.
• Offeror's Statement of Correction: A section for the offeror to describe any deficiencies found and how they will be corrected to meet specified performance conditions, particularly concerning glazing and window systems. It also includes an attestation that the government may implement all security operating standards.

This document is critical for bidders proposing a building for lease. It outlines the specific security requirements and evaluation criteria that the offered space must meet. Bidders must thoroughly complete this form, potentially engaging a professional engineer, to demonstrate compliance. Failure to provide a complete report with recommended corrective actions (if deficiencies exist) will result in the report being returned without review. This directly impacts proposal preparation, cost, and the ability to secure the lease.

Form / Attachment / Pricing Sheet

This document is the Pre-Proposal Inquiry (PPI) Form (Attachment K) for Solicitation for Offers (SFO) N4425526RP00018. It is used by potential offerors to submit questions and request clarifications regarding the solicitation.

• The form includes fields for Question Number, Offeror Name, Offeror Email, the Offeror Question (specifying the requirement if applicable), and the DoN Response.

• Offerors are instructed to mark all PPIs with "SFO N4425526RP00018" in the subject line.

• Questions and answers will be reviewed and responded to in a timely manner.

• All PPIs and their answers will be made available to all interested parties as an Amendment to the SFO, posted on SAM.gov. Offeror names and contact information will not be shared.

• Bidders should use this form to submit any questions or seek clarifications on the solicitation requirements.

• The deadline for submitting PPIs is Friday, February 27, 2026, at 11:59 PM Pacific Standard Time.

• Offerors are encouraged to review SAM.gov for amendments that may already contain answers to similar questions.

Form / Attachment / Pricing Sheet

This document, "Attachment D_GSA Form 3517B_General Clauses," provides a comprehensive list of general clauses applicable to the acquisition of leasehold interests in real property. It serves as a reference for both the Lessor and the Government, outlining standard terms and conditions that govern the lease agreement.

The document is structured into categories, detailing specific clauses related to:

• General: Definitions, subletting, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, mutuality of obligation.
• Performance: Default by Lessor, inspection rights, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, acceptance of space.
• Payment: System for award management maintenance, prompt payment, assignment of claims, payment (deviation), payment by electronic funds transfer.
• Standards of Conduct: Contractor code of business ethics and conduct, covenant against contingent fees, anti-kickback procedures, drug-free workplace, display of hotline poster(s).
• Adjustments: Price adjustment for illegal or improper activity.
• Audits: Examination of records by GSA, audit and records—negotiation.
• Disputes: Disputes.
• Labor Standards: Equal opportunity, prohibition of segregated facilities, post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, employment reports on veterans.
• Small Business: Protecting government interest, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, liquidated damages—subcontracting plan, reporting executive compensation and first-tier subcontract awards.
• Cybersecurity: Security requirements, personal identity verification of contractor personnel, basic safeguarding of covered contractor information systems.
• Other: Prohibition on contracting for hardware, software, and services developed or provided by Kaspersky Lab and other covered entities; prohibition on contracting for certain telecommunications and video surveillance services or equipment; prohibition on a ByteDance covered application; incorporation by reference of representations and certifications; clauses incorporated by reference.

This attachment is crucial for potential bidders as it outlines the legal and contractual framework governing the lease. Understanding these general clauses is essential for assessing the full scope of obligations, responsibilities, and rights associated with the opportunity. It informs bidders about the terms they will be expected to adhere to if awarded the contract, including performance standards, payment terms, compliance requirements, and dispute resolution processes.

Form / Attachment / Pricing Sheet

This document is a "Certificate of Seismic Compliance" for an existing building, serving as Seismic Form B. It is used to affirm that a seismic evaluation has been conducted for a specific building.

• Fields for the date of evaluation and the location of the building.
• Characteristics of the building including ASCE Building Type, Number of Stories, Approximate Area, Building Design Code, Year of Design Code, and Year of Construction.
• Specifies the Life Safety Performance Level evaluation methodology used (ICSSC RP 8, Standards of Seismic Safety for Existing Federally Owned and Leased Buildings, using ASCE/SEI 31).
• Options for evaluation tiers: Tier 1, Tier 2, Tier 3, or Other.
• Requires documentation of the evaluation to be attached.
• A statement for the engineer's opinion on whether the building meets the Life Safety Performance Level.
• Fields for the Engineer's Name, Firm, Address, Telephone, License Number, License State, and Expiration Date.
• A section for comments, specifically noting the attachment of ASCE/SEI 31 Checklist(s) for Structural, Nonstructural, and Geologic Site Hazards and Foundation.

Bidders may need to complete and submit this form as part of their proposal or as a requirement for the opportunity, particularly if the opportunity involves facilities or construction where seismic compliance is a factor. It requires specific building data and an engineer's certification.

Form / Attachment / Pricing Sheet

This document outlines the warehouse requirements, both minimum and preferred (non-mandatory), for a potential facility. It details specifications for space size, location, use, occupancy, floor loading, racking, doors, temperature, electrical, telecommunications, compressed air, parking, and truck access. It also includes room-by-room requirements for specific areas like communication rooms, break rooms, expressing rooms, and restrooms.

• Space Size: Minimum 10,000 SF, Maximum 140,000 SF.
• Location: Within a 40-mile driving range from Puget Sound Naval Shipyard (PSNS).
• Occupancy: Approximately 10-25 personnel.
• Floor Loading: Minimum 250 lbs/SF capacity, 6-inch concrete slab, polished and sealed.
• Doors: Minimum two (2) 12'x12' bay doors; one additional for every 25,000 SF over 25,000 SF.
• Temperature: General warehouse >32°F, Data Room 64°F-75°F, Communication Room 58°F-66°F.
• Electrical: Specific circuit requirements (20A, 120V; 30A/208V) and a Telecommunications Main Grounding Busbar.
• Room-by-Room: Specifics for Communication Room (100 SF), Break Room (Min 250-600 SF), Expressing Room (1), and Restrooms (2).

This attachment provides critical physical and environmental requirements for any potential warehouse facility. Bidders must ensure their proposed or existing facility meets these specifications to be considered compliant. It directly impacts facility selection, layout, and operational capabilities.

Form / Attachment / Pricing Sheet

This document is a U.S. Government Lease for Real Property (Standard Form 2). It outlines the terms and conditions under which a lessor leases property to the U.S. Government.

• Lease Details: Date of Lease, Lease Number, Lessor information, and Government information.
• Premises Description: A section to describe the leased property.
• Use of Premises: Specifies the intended use of the property.
• Term: Defines the beginning and ending dates of the lease, including renewal rights.
• Rent: Details the annual rent, rate per period, and payment instructions.
• Termination Clause: Outlines the Government's right to terminate the lease with advance notice.
• Renewal Option: Specifies conditions and rentals for lease renewal.
• Lessor Furnishings: A section for the lessor to list items to be furnished as part of the rental consideration.
• Attachments: References attached General Provisions and Instructions.
• Execution: Signatures and names of the lessor and Government representatives.

This form is essential for understanding the legal and financial framework of a real property lease agreement with the U.S. Government. Bidders involved in real estate opportunities or requiring leased space should review this form to understand the standard terms, rental payments, termination conditions, and renewal options that will govern the lease.

Form / Attachment / Pricing Sheet

This document, GSA Form 3518, requires Offerors to provide Representations and Certifications related to the acquisition of leasehold interests in real property. It is essential for bidders to complete and sign this form accurately as part of their offer submission.

• Small Business Program Representations (APR 2011): Includes representations regarding the offeror's status as a small business, small disadvantaged business, women-owned small business (WOSB), economically disadvantaged women-owned small business (EDWOSB), veteran-owned small business, service-disabled veteran-owned small business, and HUBZone small business. Specific NAICS code (531190) and size standard ($20.5 Million in annual average gross revenue) are provided.
• Previous Contracts and Compliance Reports (FEB 1999): Requires representation on participation in previous contracts subject to Equal Opportunity clauses and filing of compliance reports.
• Affirmative Action Compliance (APR 1984): Requires representation on the development and maintenance of affirmative action programs.
• Representation by Corporations Regarding an Unpaid Delinquent Federal Tax Liability or a Felony Conviction Under Any Federal Law (DEVIATION) (APR 2012): Requires certification regarding unpaid tax liabilities and felony convictions.
• Certificate of Independent Price Determination (APR 1985): Certifies that prices were determined independently and without collusion.
• Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2007): Requires certification regarding payments to influence federal transactions.
• Certification Regarding Responsibility Matters (APR 2010): Requires certification regarding debarment, suspension, convictions, and delinquent taxes.
• Taxpayer Identification (OCT 1998): Requires submission of Taxpayer Identification Number (TIN).
• Data Universal Numbering System (DUNS) Number (APR 2008): Requires the DUNS number.
• Central Contractor Registration (MAY 2012): Requires registration in the CCR system.

This form is critical for all potential bidders. Accurate completion of these representations and certifications is a prerequisite for submitting a compliant offer. Failure to provide accurate information or complete the form as instructed may impact the offeror's eligibility for award and could lead to administrative remedies, including suspension or debarment. Bidders must carefully review each section and provide truthful and complete responses.

Form / Attachment / Pricing Sheet

This document, "Attachment F - Proposal to Lease Space," is a form for potential offerors to submit proposals for leasing space to the government. It collects detailed information about the proposed property and the associated rental rates.

Section I - Description of Premises: Collects building name and address, floor(s) offered, total space offered (net square feet), common area factor, building age, city, state, zip code, live floor load, type of construction, type of space offered, and total annual rent for up to 10 years.

Section II - Space Offered and Rates: Details the lease term (1 year firm with 9 one-year renewal options) and requires breakdown of rates per net square foot for Base Rent, Taxes, Tenant Improvements, FSL Security, Maintenance, Janitorial, Utilities, and the Total Rental Rate. It also includes fields for estimated build-out costs, amortization rate, and parking spaces.

Section III - Lease Terms: Outlines offer validity, delivery timelines, initial lease duration (5 years firm), renewal options (5 one-year options with 30 days notice), and government termination notice (30 days).

Section IV - Owner Identification and Certification: Gathers information on the recorded owner, their business structure, interest in the property, and contact details of the offeror.

This form is critical for any bidder responding to the solicitation (N4425526RP00018). Bidders must accurately complete all sections to provide a comprehensive proposal for leasing space, including detailed cost breakdowns and property specifications. Failure to complete this form correctly may impact the evaluation of their offer.

Form / Attachment / Pricing Sheet

This document, GSA Form 12000 (Rev. 5/2011), titled "PRE-LEASE FIRE PROTECTION AND LIFE SAFETY EVALUATION FOR AN OFFICE BUILDING," is a form that must be completed as part of the pre-lease process for office space. It is designed to evaluate the fire protection and life safety systems of a building being considered for lease by the government.

The form is divided into two parts:

• Part A: To be completed by the Offeror or their representative for offered space located below the 6th floor. It includes sections for:
  • Building Address and General Building Information (square footage, number of floors).
  • Other Uses in Building (e.g., Restaurants, Storage, Retail).
  • Automatic Fire Sprinkler System details.
  • Fire Alarm System details (including emergency voice/alarm communication).
  • Exit Signs and Emergency Lighting.
  • Elevators.
• Part B: To be completed by a professional engineer for offered space located on or above the 6th floor. It requires a detailed narrative report covering:
  • General Information (citations, digital pictures, floor count, square footage, hazardous areas).
  • Occupancy Classifications.
  • Building Construction Type.
  • Vertical Openings (stairways, atriums, elevators).
  • Means of Egress (exit stairs, doors, signage, emergency lighting).
  • Automatic Fire Suppression Systems.
  • Fire Alarm System.
  • Elevators.

Both parts require the Offeror to attest to the accuracy of the information. Part B requires a "Fire Protection Engineer Statement" and an "Offeror's Statement of Correction" if deficiencies are found.

Bidders must understand that completing and submitting this form accurately is a requirement for the opportunity. The information gathered will be used to assess the suitability and safety of the offered space. Failure to provide complete reports, especially for Part B, may result in rejection. The form specifies that Part B is valid for 5 years, provided no major modifications have occurred.

Form / Attachment / Pricing Sheet

This document, "Attachment K - Security Requirements - Facility Security Level II," outlines specific security requirements for a leased space. It details security measures related to facility access, interior and exterior areas, security systems, building systems, and cybersecurity. Bidders must understand and price these requirements as part of their proposal.

• Facility Entrances, Lobby, Common Areas, Non-Public, and Utility Areas: Includes employee access control, screening requirements, securing critical areas (mechanical, janitorial, electrical, telecom rooms), visitor access control, and restrictions for public areas with primary vertical load members.
• Interior (Government Space): Covers identity verification and a formal key control program.
• Sites and Exterior of the Building: Addresses signage, landscaping, parking access, and HAZMAT storage.
• Security Systems: Details requirements for Video Surveillance Systems (VSS) and Intrusion Detection Systems (IDS), including offeror-provided and government-provided scopes, installation, and maintenance.
• Building Systems: Specifies requirements for emergency generator protection and securing air intake grilles.
• Operations and Administration: Outlines cooperation with the Facility Security Committee, access to building information, and construction security plans.
• Cybersecurity: Prohibits connecting building access control systems to federally-owned networks and provides guidance on cybersecurity incident response and protective measures.

This attachment is critical for bidders as it defines the security standards and infrastructure that must be incorporated into the leased space. Bidders must ensure their proposals account for the design, installation, and maintenance of these security features, including associated costs. Failure to address these requirements could impact proposal competitiveness and post-award performance.