WATER CHEMICAL TESTING AND CONSULTATION SERVICES - FCC BUTNER

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for a comprehensive Powerhouse Water Treatment Program at the Federal Correctional Institution in Butner, NC. The program aims to minimize scaling, corrosion, and carryover in steam and closed loop hot water boilers, and to manage cooling tower water treatment.

Boiler Water Treatment:

• Requires a chemical treatment program developed by a certified testing agency.
• Specific guidelines for water tube and fire tube boilers regarding total hardness, residual phosphate, pH levels, and sodium sulfite concentration.
• Mandates chemical dispersants and synthetic polymers for sludge conditioning.
• Specifies blow-down procedures to control solids and prevent carryover, with limits on conductance.
• Requires neutralizing or filming agents for condensate return lines, with a target pH range.
• Treatment chemicals for systems feeding food service equipment must meet NSF-USDA classification code G7.

Cooling Tower Water Treatment:

• Requires a biocide water treatment to prevent algae and scaling.
• Blow-down procedures are necessary to reduce solids concentration.
• Corrosion control methods must be implemented, prohibiting chromium, zinc, or other heavy metals.

Chilled and Hot Water Systems Water Treatment:

• Nitrate water treatment is required as an inhibitor for corrosion and scale; chromates are prohibited.

• Closed-loop systems will be tested monthly, or more frequently based on makeup water review.

• Vendor must provide a written, comprehensive water treatment program covering all relevant systems.

• Services include: operation instructions, testing procedures, supply and delivery of materials, bi-weekly on-site analysis, monthly reports with discrepancies and corrective actions, and a minimum of 8 hours of training per staff member annually.

• A representative must be present for annual boiler inspections.

• Contractor to provide all necessary equipment for chemical feeds (pumps, tanks, etc.) and monitoring equipment capable of reporting to the Building Automation System (BAS).

• Contractor must keep spare pumps on site and supply all necessary testing supplies.

• Lists specific boiler, chiller, and cooling tower models at FMC Powerhouse, FCI 2 Powerhouse, and LSCI Powerhouse facilities.

• Installers/technicians must be manufacturer-certified.

• Compliance with seismic zone, environmental, Life Safety, NFPA, ADA-ABA, and Federal, State, and Local codes is required.

• Adherence to industry standards (UL, NEC) is mandatory.

• Contractor is responsible for obtaining permits.

• FBOP will provide water, restrooms, and minimal electricity (120V).

• Contractor shall develop a water treatment program as referenced in consulting services.

• Contractor is responsible for maintaining cleanliness, removing debris daily, and disposing of waste according to regulations.

• Contractor is also responsible for structural repairs, patching, painting, and ceiling repair associated with the upgrade.

• Written submittals for recommended equipment within 15 days of Notice to Proceed.

• Security clearance paperwork required 14 working days prior to work start.

• Safety Data Sheets (SDS) for all materials must be provided.

• 48-hour advance notice required for system disruptions.

• Complete narrative descriptions of system operations.

• 8 hours of training for staff.

• Deviations require a Change Order Request.

• Contractor responsible for repairing any Government property damage.

• Contractor responsible for obtaining measurements and data for compliance with manufacturer recommendations.

• Work hours are 7:00 AM - 3:00 PM, Monday-Friday, excluding holidays. Alternate hours require written request.

• Site access during normal working hours, with exceptions for emergencies.

• Contractors must plan for security screening and potential delays.

• Delivery of materials coordinated with COR; direct shipments handled between 7:00 AM - 12:00 PM, Monday-Friday.

• Contractor responsible for loading/unloading and cannot use institution entry/driveway for these activities.

• Materials/tools stored in a designated, secure area agreed upon by COR and contractor.

• Tools inventoried daily.

• Extension cords must be in good condition and removed from the institution daily.

• Ladders must be stored and secured.

• Prime contractor responsible for security clearance for all employees within 14 days of Notice to Proceed.

• All personnel require picture ID/contractor badges.

• Required PPE includes safety toe footwear; metatarsal guards may be required based on hazards.

• Ladders and extension cords must be secured.

• Lock-out/Tag-out procedures require both Contractor and FCC Butner locks.

• No cell phones, cameras, or two-way pagers allowed inside FCC Butner.

• Jeans are permitted; shorts, green, or khaki clothing are not.

• Lunches consumed at the worksite.

• Smoking restricted to designated outdoor areas.

Form / Attachment / Pricing Sheet

This document is a Market Research Questionnaire for Water Chemical Testing and Consultation Services at the Federal Correctional Complex (FCC) Butner, North Carolina. The Federal Bureau of Prisons (FBOP) is conducting this research to assess industry interest and capability for these services. A draft Statement of Work (SOW) is attached, and a formal solicitation may follow. This questionnaire is voluntary, and no payment will be made for responses.

• NAICS Code: 221310 (Water Supply and Irrigation Systems) with a size standard of $41.0 million.
• Contract Structure: One 12-month base year with four 12-month option years.
• Business Size: Respondents must indicate if they are small or large business based on the $41.0 million standard.
• Small Business Programs: Firms can indicate eligibility for 8(a), HUBZone, Women-Owned Small Business, or Service-Disabled Veteran-Owned Small Business programs.
• Subcontracting: Small businesses must indicate their planned subcontracting percentage for services.
• Pricing: Firms must indicate the maximum number of years they can provide firm-fixed unit prices.
• Insurance Requirements: Details on required General Liability, Automobile Liability, Bodily Injury, and Property Damage insurance are provided, with a question on consistency with North Carolina regulations.
• Proposal Preparation Time: Respondents must estimate the number of days needed to prepare a proposal.
• SAM Registration: Firms must confirm if they are registered in the System for Award Management (SAM).
• Award to Service Start Time: Firms must estimate the number of days required to begin services after an award.
• Firm Information: Requires Name, Address, Point of Contact, Telephone Number, and E-mail Address.
• Questions on SOW: A section is provided for vendors to ask questions regarding the Statement of Work.

This questionnaire is crucial for potential bidders to understand the scope of services, contract duration, and specific requirements (NAICS code, size standard, insurance, SAM registration). It also serves as an initial opportunity to express interest and provide feedback on the draft SOW. The deadline for submission is Wednesday, June 17, 2026, at 12:00 p.m. Central Time.