Water Dispenser Maintenance Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Seoul (Department of State) is soliciting proposals for monthly maintenance services for water dispensers located at its facilities in Seoul, South Korea. This Firm Fixed-Price contract covers cleaning and filter replacement for approximately 35 water dispensers. The acquisition is listed as Unrestricted, though small business set-aside checkboxes are present in the solicitation. Quotations are due by April 28, 2026, 17:00 Local Time.
Scope of Work
The contractor will provide comprehensive monthly maintenance, including cleaning of all water dispensers, and bimonthly replacement of water filters (SK Magic WPU-2200C or equivalent). Specific cleaning procedures involve unplugging, steam cleaning, sanitizing, and reassembling dispensers. The contractor is responsible for providing all specialty tools, materials, and for disposing of excess materials. Adherence to occupational health and safety legislation, submission of Safety Data Sheets (SDS) for cleaning agents, and compliance with relevant safety standards (UL, NFPA) are required. Personnel access security information must be provided 14 days prior to work commencement.
Contract Details
- Type: Firm Fixed Price
- Period of Performance: Base Year plus two Option Years (each 12 months)
- Set-Aside: Unrestricted (with potential consideration for small business set-asides)
- Value Added Tax (VAT): Not reimbursable by the Government.
Submission & Evaluation
Offerors must submit quotations electronically to SeoulProposals@state.gov by the deadline. Required submission documents include the SF-1449 cover page (completed blocks 12, 17, 19-24, 30), Section 1, Section 5, proof of SAM registration (if offer exceeds $40,000 USD), evidence of an established business, a client list with references, and proof of local licenses/permits. The project manager must be fluent in both English and Korean. Award will be based on the lowest priced, technically acceptable offer from a responsible contractor, considering compliance, technical acceptability (past performance/experience), and price.
Additional Notes
The primary point of contact for this solicitation is the Contracting Officer, Helen No, at seoulproposals@state.gov. The solicitation incorporates numerous FAR clauses by reference.