Wellesley Island Grounds, Snow and Ice

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for grounds maintenance, snow removal, and ice removal services. The services are to be performed at U.S. Customs and Border Protection (CBP) sites, specifically the Wellesley Island Border Patrol Station.

• Grounds maintenance, including cleaning, grass mowing, mowing of non-landscaped areas, grass edging, shrubbery trimming, weed control, and fertilizing.

• Snow removal and ice removal services, including plowing, removal, salting, and sanding to maintain bare pavement and eliminate hazardous conditions.

• Services are to be performed in accordance with the Statement of Work (SOW) and Contract Services Guidelines.

• Contractor must provide all necessary supervision, labor, transportation, supplies, and equipment.

• Contract Type: Firm Fixed Price, Purchase Order.

• Period of Performance: From Date of Award through Date of Award + 365 days.

• Estimated Value: Not explicitly stated in this document, but a "Total Funded Value of Award" is listed as $0.00 on page 1, indicating this may be a preliminary document or part of a larger contract.

• Quotations must be submitted by April 23, 2026, at 3 PM MST.

• Quotations will be provided in three separate documents: Technical Quotation, Pricing Matrix (Excel spreadsheet), and a signed copy of SF 1449.

• Documents must be compatible with Microsoft Word or Excel or viewable in Adobe Acrobat and not exceed 5 megabytes.

• Evaluation will be based on a Best Value Trade Off, considering Price, Compliance with SOW, and Past Performance. Offers other than the lowest priced or best technically evaluated may be awarded.

• The Government intends to evaluate and award without discussions, but reserves the right to conduct discussions if necessary.

• The solicitation is for a "Total Small Business Set-Aside" (NAICS code 561720, Size Standard $13M).

• Offerors must be registered in the System for Award Management (SAM).

• A Site Visit is scheduled and not mandatory. Contact Mike Desrosiers for details.

• The solicitation incorporates FAR clauses by reference, including those related to commercial items, representations and certifications, and payment.

Form / Attachment / Pricing Sheet

This document is a pricing matrix for the Wellesley Island opportunity, providing a breakdown of costs for grounds, snow, and ice maintenance over a 5-year period.

• Wellesley Island Grounds: Costs for grounds maintenance.
• Wellesley Island Snow: Costs for snow removal.
• Wellesley Island Ice: Costs for ice management.
• The pricing is detailed monthly and subtotals are provided for each 12-month period and the overall 5-year term.
• The summary indicates a 5-year subtotal of $600.0 for each category, totaling $1800.0 for the entire period.
• Detailed monthly breakdowns show a cost of $10.0 per month per category, resulting in a $120.0 subtotal per category per year, and $360.0 annually.

This pricing matrix is crucial for bidders to understand the expected costs associated with the services required for Wellesley Island. It provides a framework for developing their own pricing proposals and assessing the financial viability of the opportunity.

Form / Attachment / Pricing Sheet

This document, "Attachment B," provides a detailed task and frequency chart for Land and Grounds Maintenance services required at the Wellesley Island Border Patrol Station (NY0106/NY0018).

• Tasks: Includes specific grounds maintenance tasks such as Grounds Cleaning, Grass Mowing, Mowing of Non-landscaped Areas, Grass Edging, Weed Control, Fertilizing, Rake and Remove Leaves, and Sweep Parking Lots and Driveways.
• Frequencies: Outlines various performance frequencies for each task, ranging from Not Applicable (NA) and As Needed (AN) to Twice Daily (2D), Daily (D), Weekly (W), Twice Weekly (2W), Three Times Weekly (3W), Four Times Weekly (4W), Monthly (M1), Twice Monthly (2M), Every Three Months (M3), Every Six Months (M6), and Annual (A).
• Specific Task Frequencies: Indicates specific durations or months for certain tasks (e.g., Grass Mowing for 6 months, Rake and Remove Leaves for 2 months).
• Service Location: Identifies the property as Wellesley Island Border Patrol Station, located at 45764 Landon Road, Wellesley Island, NY 13640. The COR is Michel Desrosiers, and the Contact Person is David Bolton (315-949-1232).
• Instructions: Requires bidders to identify total estimated labor hours and to add or deduct tasks as applicable.

This attachment is crucial for bidders to understand the specific scope and expected frequency of grounds maintenance services. It directly informs the labor hours, resources, and approach required to fulfill the contract requirements. Bidders must use this chart to estimate costs and develop their proposals accurately.

Form / Attachment / Pricing Sheet

This document provides detailed building entity and location information for the Wellesley Island Border Patrol Station. It serves as an attachment to an opportunity, likely for site familiarization or to inform service requirements.

• Building Entity (BE): NY0106
• Location Name: Wellesley Island Border Patrol Station
• Address: 45764 Landon Road, Wellesley Island, NY 13640
• Hours of Operation: 24/7, 365 days a year.
• Compound Size: 2.9 acres.
• Land/Ground Maintenance Area: 56,613 +/- Square Feet.
• Number of Buildings: 3
• Main Building Unit (BU): NY0018 (Main Station)
  • Building Size: 5,788 +/- square feet.
  • Work Schedule: All work to be performed seven (7) days a week between 7:00 am to 4:00 pm.
  • Facility Description: A 50-agent station with offices, conference/muster room, restrooms, equipment area, locker rooms, detention rooms, processing area, and storage garage.
  • Janitorial Cleaning Areas: Includes specific square footage for toilet/locker areas, exterior/interior windows, carpeted office space, detention areas, surfaced pavement, and lawn areas.

This attachment provides critical details about the physical site and the scope of the facility. Bidders should use this information to understand the scale of the janitorial services required, the specific areas to be maintained, and the operational hours of the facility, which will inform their bidding strategy and pricing.