Western Oregon Roofing Replacement

Other / Unclassified

This document is an image file (JPEG) named "2-Shop roof S.jpeg". It appears to be a photograph of a red building with a white roof, possibly a workshop or shop, with a covered walkway. In the background, there are trees, power lines, and some residential structures on a hill. The image does not contain any text or information directly related to a government contract opportunity, such as a solicitation, SOW, PWS, amendment, or form.

As this document is an image and does not contain contract-related information, it is not directly relevant for bidders to understand or respond to a SAM.gov opportunity. It may be an unrelated attachment or a visual reference for a different purpose.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for construction contract preparation, specifically for Maintenance and Improvement (M&I) Projects, excluding major facility renovations. The primary goal is to replace or repair leaks and address age-related issues in two building roofs at the Western Oregon Service Unit (WOSU) in Salem, Oregon: the Main Clinic roof and the shop roof.

• Main Clinic Roof: Replacement/repair of the existing Built-up roof system installed over a metal deck. The scope includes removing the existing Duro-Last PVC membrane, inspecting and potentially replacing Polyisocyanurate Insulation Material, and installing a new 50 mil white Duro-Last mechanically fastened membrane system with a 20-year Supreme warranty (15 years consequential damage, 5 years material and labor). Edge metal will be removed, cleaned, re-sealed, and re-installed.

• Shop Roof: Repair, replace, or modify the corrugated metal roof to eliminate leaks. This includes removing and sealing unneeded penetrations, and replacing or cleaning insulation and wood framing found to be in poor condition.

• General Requirements: Compliance with applicable state and federal roofing building codes, NFPA fire codes, IBC, OSHA, and Duro-Last manufacturer installation requirements. The contractor must also provide submittals including a construction schedule, safety plans, and infection control risk assessment. Post-construction submittals include warranties, as-built drawings, and a start-up report.

• All roofing must have a minimum 20-year leak-free warranty.

• Maintain watertight conditions at the end of each workday.

• Contractor must provide temporary sanitary conveniences cleaned weekly by professional cleaners.

• Location: Western Oregon Service Unit, Chemawa Health Center, 3750 Chemawa Rd. NE, Salem, Oregon 97305.

• The facility will be occupied and operational during work. Patient access and safety are priorities.

• Hazardous Materials: Contractor must inspect for and manage potential hazardous materials (e.g., mercury, lead, ACMs, lead-based paint) according to regulations. Any newly discovered hazardous materials may require a contract modification.

• Infection Control: Strict adherence to dust control methods outlined in the Infection Control Construction Risk Assessment Approval Checklist.

• Life Safety: Obtain advance approval for any modifications or disabling of life safety systems, implementing interim measures as required.

• Security: Contractor's superintendent must pass an IHS background investigation and security clearance. Physical barriers are required between construction and clinic operations. Access control for contractor personnel is mandatory.

• Work Hours: Normal work hours are Monday-Friday, 7:30 am - 5:00 pm. Advance notice is required for work outside these hours. Coordination is needed to minimize disruption to government operations.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) issued by the Indian Health Service (IHS) - Portland Area Office for the Western Oregon Roofing Replacement project. The project is located at 3750 Chemawa Rd NE, Salem, OR 97305, Marion County, OR.

• The solicitation is for roofing replacement services.

• It is being solicited as a 100% Small Business Set Aside under NAICS 238160 (Roofing Contractors).

• The estimated magnitude of the proposed construction is between $100,000.00 and $250,000.00.

• U.S. Department of Labor Wage Determination: OR20260104, dated 1/2/2026, is applicable.

• Contract type: Firm Fixed Price.

• Period of Performance: 60-calendar days from the issuance of the Notice to Proceed (NTP).

• Quotes are due electronically via email to Robert.Miller2@ihs.gov by April 9, 2026, at 2:00 pm CST.

• Email subject line must be: “[Offeror Name] Quote for 75H70126Q00020 – Western Oregon Roofing Replacement, Marion County, OR”.

• Required submission items include:

  • Completed SF1442 (Blocks 14-20c), acknowledging amendments.
  • Completed Section B, Price Schedule.
  • A narrative (MS Word or pdf) stating ability to work with Dura-Last or another PVC Roof Membrane brand.

• Evaluation will be based on price and the quoter's compliance with terms and conditions. Price is the discriminating factor for award.

• 100% Small Business Set Aside under NAICS 238160.

• A site visit is scheduled for March 18, 2026, at 9:00 am local time. Attendance is non-mandatory but encouraged.

• Bid Guarantee is required.

• Payment and Performance Bonds are required.

• Questions must be submitted in writing to Robert S. Miller at Robert.Miller2@ihs.gov no later than 7 days prior to the proposal due date.

Form / Attachment / Pricing Sheet

This document is an image file (JPEG) named "5-Clinic Roof N faceing.jpeg". It appears to be a photograph of a section of a commercial building's roof, specifically the north-facing side of a clinic roof. The image shows a flat roof with some debris (leaves) and standing water, suggesting potential drainage or maintenance issues.

The image displays:

• A flat, white membrane roof surface.
• Accumulation of leaves and water in a specific area.
• Various rooftop equipment, including HVAC units and conduit piping.
• Red metal siding and roofing elements on adjacent structures.
• A water tower and trees in the background.

This image likely serves as visual documentation related to a roofing opportunity. Bidders interested in roofing repair, maintenance, or replacement services would use this image to assess the current condition of the roof, identify potential problem areas (like drainage issues indicated by standing water and debris), and understand the general environment of the work site. It provides a visual context for the scope of work that may be detailed in other solicitation documents.

Other / Unclassified

This document is a JPEG image showing the south-facing roof of a building. The image displays the condition of the roofing material, HVAC units, drainage systems, and surrounding architectural features. It appears to be a visual record, potentially for an assessment or maintenance project.

This image is relevant to bidders as it provides a visual representation of the existing roof conditions. It can help potential bidders understand the scope of work required for any roofing-related opportunity, such as repairs, replacement, or maintenance, by showing the current state of the roof, including visible wear, drainage issues, and installed equipment.

Other / Unclassified

This document is a General Decision Number (OR20260104) dated 01/02/2026, issued by the U.S. Department of Labor. It specifies prevailing wage rates and fringe benefits for various construction trades and occupations in Oregon, specifically for Building Construction Projects in Marion and Polk Counties. The document lists rates for trades such as Heat & Frost Insulator, Bricklayer, Tile Finisher, Electrician, various heavy equipment operators (Bulldozer, Grader/Blade, Loader, Backhoe/Excavator/Trackhoe, Forklift, Roller, Crane), Ironworker, Laborer (Mason Tender, Cement/Concrete, Hod Carrier, Pipelayer), Drywall Finisher/Taper, Painter, Glazier, Cement Mason/Concrete Finisher, Pipefitter, Plumber, Sheet Metal Worker, Carpenter, and Roofer. It also includes notes on Executive Orders related to Paid Sick Leave (EO 13706) and minimum wage (EO 13658) for federal contractors, as well as information on the Wage Determination Appeals Process.

This document is crucial for bidders on federal or federally-assisted construction projects in the specified geographic area (Marion and Polk Counties, Oregon). It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects, as required by the Davis-Bacon Act and related legislation. Bidders must use this information to accurately estimate labor costs for their proposals and ensure compliance with federal labor standards if awarded a contract.

Form / Attachment / Pricing Sheet

This document outlines the Infection Control Risk Assessment (ICRA) requirements for construction, renovation, or demolition activities within a healthcare facility. It provides a framework for classifying construction activities and associated risks to patient safety and infection control.

• Definitions of Construction Activities (Table 1): Categorizes construction work into four types (A, B, C, D) based on dust generation and invasiveness.
• Infection Control Risk Assessment (Table 2): Identifies different risk levels (Low, Medium, Medium-High, High) for various patient care and non-patient care areas.
• Risk Assessment Matrix (Table 3): Correlates construction activity types with risk groups (I-IV) based on the area's risk level.
• Infection Control Construction Permit (Table 4): A form to be completed for each project, detailing project information, contractor details, construction type, risk group, utility outages, and equipment that may generate noise, vibration, or electromagnetic interference.
• Prevention and Control Measures (Table 4A & 4B): Lists specific measures required for each risk group (I-IV) to mitigate infection risks, including barrier installation, air pressure control, dust control, and waste management. It also includes other risk-reduction strategies and training requirements.
• Infection Control Checklists (Table 5 & 6): Forms to be used during and upon completion of construction to ensure compliance with infection control measures.

This document is critical for bidders to understand the stringent infection control protocols required for any construction or renovation work within the facility. It details the risk assessment process, necessary preventative measures, and compliance documentation. Bidders must factor these requirements into their project planning, cost estimations, and execution strategies to ensure compliance and patient safety.

Other / Unclassified

This document is a JPEG image showing the rooftop of a building with several HVAC units and ventilation systems. It also shows trees and a water tower in the background.

This image may be relevant to a solicitation or SOW/PWS related to HVAC maintenance, repair, or replacement services for the building depicted. Bidders may use this visual information to assess the existing rooftop equipment and general site conditions.

Other / Unclassified

This document is a JPEG image showing the north side of a clinic roof. It appears to be a visual record or site survey related to roofing work. The image displays the roofing material, some piping or conduit systems mounted on the roof, and a water tower in the background.

This image may be relevant to bidders as a visual aid to understand the current condition and characteristics of the roofing area for the "6-Clinic Roof North side" opportunity. It could help in assessing the scope of work required for any proposed roofing services.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a construction project for the Indian Health Service (IHS). The project involves a roofing replacement and improvement project for the Chemawa Indian Health Center located in Salem, Oregon. The work includes replacing/repairing the main clinic roof and the shop roof with Duro-Last PVC membrane type.

• Roofing replacement and improvement project.

• Replacement/repair of the main clinic roof and shop roof (Duro-Last PVC membrane type).

• Contract Type: Firm Fixed Price (FFP).

• Construction Magnitude: Anticipated to be between $100,000 and $250,000.

• Period of Performance: 60 calendar days after issuance of a Notice to Proceed.

• The solicitation is anticipated to be released on or about March 9, 2026, with quotes due at least 30 calendar days after issuance.

• This will be procured as a Request for Quotes (RFQ) under FAR Part 13 and 36 procedures.

• Evaluation criteria will be price only.

• All documents will be posted on www.sam.gov for download; hard copies will not be available.

• Total Small Business Set-Aside solicitation.

• NAICS Code: 238160, Roofing Contractors.

• Size Standard: $19 million.

• Offerors must be a Small Business to be eligible for award.

• A small business is defined as having an average annual revenue less than $19.0 million for the last three years.

• All dates are subject to change. Refer to the official solicitation for definitive dates and deadlines.

• A one-time, non-mandatory site visit is tentatively scheduled for on/about March 18, 2026. Details will be provided in the official solicitation.

• Registration in the System for Award Management (SAM) database is mandatory for award.

• This notice is for informational purposes only and is NOT a request for submission of offers.

Other / Unclassified

This document is a JPEG image showing rooftop HVAC units and associated equipment. It appears to be a visual record of the current state of the roofing and mechanical systems.

This image may be relevant to bidders for an opportunity involving roofing or HVAC services. It provides a visual context of the existing conditions, which could inform site assessments, scope of work development, and proposal preparation for related maintenance, repair, or replacement projects.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It requires offerors to self-certify their status as an "Indian Economic Enterprise" in accordance with the Buy Indian Act (25 U.S.C. 47) and HHSAR 326.601. This certification is a requirement for responding to solicitations, requests for information (RFIs), or for receiving resultant contracts, particularly those set aside under the Buy Indian Act.

• Self-certification statement regarding meeting the definition of an "Indian Economic Enterprise" with "Indian Ownership."

• Requires the offeror to confirm this status at the time of offer, contract award, and throughout the contract performance period.

• Fields for providing the Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, DUNS Number, and Certifying Signature/Print Name.

• Bidders must complete and submit this form to demonstrate eligibility for opportunities designated under the Buy Indian Act.

• Failure to meet the definition of an "Indian Economic Enterprise" throughout the contract lifecycle can lead to penalties.

• Offerors must also be registered with the System of Award Management (SAM).

• False or misleading information is subject to legal penalties.

Form / Attachment / Pricing Sheet

This document is a Sources Sought / Request for Information (RFI) notice issued by the Indian Health Service (IHS) to gather market research on businesses capable of performing a roofing replacement and improvement project. It is not a solicitation for proposals.

• Project Scope: Replacement/repair of the main clinic roof and shop roof at the Chemawa Indian Health Center in Salem, Oregon, using Duro-Last PVC membrane.

• Magnitude: Anticipated project magnitude is between $100,000.00 and $250,000.00.

• NAICS Code: 238160, Roofing Contractors (size standard $19.0 million).

• PSC Code: Z2DZ - Construction of Other Non-Building Facilities.

• Information Gathering: The IHS is seeking information on capabilities and qualifications, particularly from small businesses (Native American-owned, 8(a), HUB-Zone, Women-Owned, Service Disabled Veteran-Owned, Small Disadvantaged).

• Response Requirements: Interested firms must submit specific company information, point of contact, confirmation of intent to propose if a solicitation is issued, business type, bond capacity, and detailed experience of 2-5 similar projects completed within the last six years. Specific questions regarding company structure, quality control, and self-performance must also be answered.

• Submission Deadline: Responses are due by 2:00 pm CST on March 4, 2026, and must be emailed to Robert.Miller2@ihs.gov.

• No Reimbursement: Costs associated with responding are not reimbursable.

• Future Solicitation: A decision not to respond will not preclude participation in any future solicitation.