WHITERIVER SERVICE UNIT SHREDDING SERVICES

Form / Attachment / Pricing Sheet

This document is a Price Schedule, specifically the "IGCE" (Indefinite Government Cost Estimate) sheet, for the WRSU Shredding Services project. It outlines the estimated quantities and unit prices for services over a base period and four option years.

• Project Title: WRSU Shredding Services
• Contract Type: Firm Fixed Price
• Services: Onsite Shredding for Whiteriver Indian Health Service and Cibecue Health Center.
• Period of Performance: Base Period, Option Year One, Option Year Two, Option Year Three, Option Year Four.
• Units: Monthly (MO) for services.
• Pricing: The sheet includes columns for Quantity, Unit, Unit Price, and Total Price for each service line item across all performance periods. However, specific unit and total prices are not populated in the provided text.

This price schedule provides a framework for understanding the expected scope and potential cost structure for the shredding services. Bidders should use this as a basis for developing their own pricing proposals, ensuring their rates align with the estimated quantities and service requirements for each location and performance period.

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and services. The specific goods or services to be procured are detailed in the attached "Schedule of Supplies/Services."

• The "Schedule of Supplies/Services" (Block 20) will contain the specific items, quantities, and unit prices required.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-5, which are attached.

• The solicitation issue date is May 20, 2026.

• The offer due date is May 28, 2026, at 4:30 PM MST.

• The North American Industry Classification Standard (NAICS) code is 561990, with a size standard of $16.5 Million.

• Offers are to be submitted by the due date specified in Block 8.

• Payment will be made by the Phoenix Area Indian Health Service.

• This acquisition is set aside 100% for Small Business.

• The document is a Standard Form 1449.

• Offerors are required to complete blocks 12, 17, 23, 24, and 30.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide secure shredding services for the Indian Health Services, Whiteriver Service Unit, ensuring the proper destruction of confidential documents.

• Provide secured, lockable shredding bins (95 or 65-gallon capacity, or standard console size) at various locations within the Whiteriver Service Unit, including Whiteriver Indian Hospital, Garrett Building, Specialty Services Building, Administration Building, and Cibecue Health Center.

• Collect and shred documents including paper, folders, and thin paper pamphlets.

• Conduct monthly collections from specified locations.

• Shredding must be performed during normal business hours (8:00 am - 5:00 pm, Monday-Friday, excluding federal holidays), unless otherwise approved by the Contracting Officer Representative (COR).

• Ensure all sensitive documents are shredded crosscut, rendering them unreadable. Strip shredding is unacceptable.

• Contractor is responsible for providing and maintaining all containers and consoles.

• Shredding equipment must be specifically designed for shredding services and capable of handling government business volumes.

• All materials must be converted into small, unreadable pieces.

• Provide Certificates of Destruction (COD) upon completion, indicating the number of bins serviced.

• Maintain confidentiality in accordance with industry best practices, federal/state laws, and NAID requirements.

• Contractor personnel must be uniformed, trained, licensed, insured, and carry photo identification. They must sign a confidentiality statement.

• Base Year: June 1, 2026 – May 31, 2027

• Four (4) Option Years extending through May 31, 2031.

• Locations include Whiteriver Indian Hospital, Administration Building, Specialty Services Building, Garrett Building, and Cibecue Health Center in Cibecue, Arizona.

• Contractor must supply five (5) keys for locking containers at each Whiteriver location and for the Cibecue Health Center POC. Replacement keys must be provided at no additional charge.

• Contractor retains ownership of containers and consoles.

• Contractor must describe acceptable material types for destruction.

• Contractor is responsible for cleaning, maintaining, and replacing containers/consoles.

• Whiteriver Hospital and Cibecue Health Center are not liable for issues arising from the contractor's containers.

• Option to request additional services for large purges.

• Contractor shall not inspect, view, peruse, copy, or examine any material designated for shredding, nor disclose any information to unauthorized parties.

• Pricing must be submitted detailing all related costs, fees, and capabilities, including on-site shredding, fees per bin/console/pound, and any special rates.

Solicitation / RFP / RFQ

This document contains contract clauses and solicitation provisions that will apply to the opportunity. It outlines the terms and conditions under which offers will be evaluated and contracts will be administered.

• FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2025) is supplemented with an addendum regarding electronic submission of payment requests.

• 352.232-71 Electronic submission of payment requests (DEC 2015) requires contractors to submit payment requests electronically via the Department of Treasury Invoice Processing Platform (IPP) or successor system, unless alternate procedures are authorized in writing by the Contracting Officer.

• FAR 52.217-8 Option to Extend Services allows the Government to extend services for up to 6 months.

• FAR 52.217-9 Option to Extend the Term of the Contract allows the Government to extend the contract term, with the total duration not exceeding 1 Year 6 Months.

• FAR 52.219-6 Notice of Total Small Business Set-Aside indicates this opportunity is set aside for small businesses.

• FAR 52.222-41 Service Contract Labor Standards applies.

• FAR 52.223-23 Sustainable Products applies.

• FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving applies.

• FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management applies.

• FAR 52.244-6 Subcontracts for Commercial Products and Commercial Services applies.

• HHSAR 352.203-70 Anti-Lobbying applies.

• HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations applies.

• HHSAR 352.232-71 Electronic submission of payment requests is incorporated by reference.

• HHSAR 352.239-74 Electronic Information and Technology Accessibility applies.

• The contract may include options to extend services and the term, with a maximum total duration of 1 Year 6 Months.

• FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services applies.

• FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2025) states that the award will be made on a lowest price Technically Acceptable basis. Evaluation factors are Technical Acceptability and Price.

• FAR 52.215-70 Late Proposals and Revisions applies.

• FAR 52.237-1 Site Visit provision is included.

• This is a Total Small Business Set-Aside (FAR 52.219-6).

• Attachments referenced include a Statement of Work and Price Schedule.

• Various FAR and HHSAR clauses and provisions are incorporated by reference and available at https://www.ecfr.gov/current/title-48/chapter-3/subchapter-H/part-352/subpart-352.2.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Criteria: The form requires the offeror to represent whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership" under the Buy Indian Act. This definition must be met at the time of offer, contract award, and throughout the contract performance period.
• Required Information: Offerors must provide:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% owner of IEE Firm
  • Business Name
  • DUNS Number
  • Certifying Signature
  • Print Name
• Legal Implications: The form warns that false or misleading information is a violation of law, punishable under 18 U.S.C. 1001, and false claims during contract performance are subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287.
• Additional Requirements: Successful offerors must also be registered with the System of Award Management (SAM).

This form is critical for any bidder seeking to participate in opportunities designated under the Buy Indian Act. Bidders must accurately complete this representation to certify their eligibility. Failure to meet the criteria or provide accurate information can lead to disqualification or penalties. It also highlights the need for SAM registration.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide secured shredding services for the Indian Health Services, Whiteriver Service Unit, including the Whiteriver Indian Hospital and Cibecue Health Center.

• Provide secured, lockable shredding bins (95 or 65-gallon capacity, or standard consoles) at designated locations.

• Collect and shred confidential documents, including paper, folders, and thin paper pamphlets.

• Services to be performed monthly during normal business hours (8:00 am to 5:00 pm, Monday-Friday, excluding federal holidays), unless otherwise approved by the COR.

• Shredding must be crosscut, rendering documents unreadable. Strip shredding is unacceptable.

• Contractor is responsible for providing all necessary equipment, including bins, consoles, and shredding machinery.

• Contractor personnel must be uniformed, identifiable, trained, licensed, and insured.

• Contractor shall not inspect, view, or disclose any material being shredded.

• Shredding must be crosscut and ensure all destructed documents are unreadable.

• Contractor shall provide Certificates of Destruction (COD) upon completion, indicating the number of bins serviced.

• Base Year: June 1, 2026 – May 31, 2027

• Four (4) Option Years: June 1, 2027 – May 31, 2031

• Locations include Whiteriver Indian Hospital campus, Administration Building, Specialty Services Building, Garrett Building, and Cibecue Health Center.

• Contractor must maintain confidentiality in accordance with federal and state laws and industry best practices.

• Contractor personnel must sign a confidentiality statement.

• Contractor shall retain ownership of containers and consoles and maintain them in good working order.

• Contractor must provide five (5) keys for locking containers at each location in Whiteriver, AZ, and for the Cibecue Health Center POC.

• Pricing proposal must detail all related costs, fees, and capabilities, including fees per bin, console, pound, and for special shredding requests.