Willamette NF, 2026 Middle Fork Spring and Fall Tree Planting

Form / Attachment / Pricing Sheet

This document is a map detailing the "Middle Fork Ranger District 2026 Tree Planting Cedar Creek Fire Fall Planting Units." It serves as a visual aid to identify specific planting areas, their characteristics, and associated data.

• Map: Displays topographical features, roads, streams, and contour lines.
• Planting Units: Outlines thirteen distinct planting units (Unit 1 through Unit 13) designated for fall planting.
• Data Table: Provides specific details for each unit, including:
  • Unit Number
  • Base/Option (all listed as 'Optional')
  • Acres
  • Seedlings Needed
  • Average Spacing (15 x 15 ft)
  • Scalp Diameter (16 in)
  • Average Slope (%)
  • Aspect (e.g., South, Southwest, Northeast)
  • Elevation Range (ft)
• Legend: Explains the symbols used on the map for planting units, roads, streams, and contour lines.

This map and accompanying data table are crucial for bidders to understand the specific locations, sizes, and environmental conditions (slope, elevation, aspect) of the areas designated for tree planting. This information is essential for estimating labor, equipment, and logistical requirements, and for developing a responsive proposal for the tree planting opportunity.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) for tree planting services on the Willamette National Forest in 2026. The North American Industry Classification Standard (NAICS) code is 115310 – Support Activities for Forestry, with a Small Business Size Standard of $11.5 million. This acquisition is a Total Small Business Set-aside.

• Planting approximately 860,635 Government-furnished tree seedlings.

• Developing and executing a plan of operation to ensure tree survival and growth.

• Furnishing all necessary technical expertise, labor, equipment, supervision, transportation, operating supplies, services, permits, licenses, and credentials.

• Performing work in an organized, systematic, and safe manner.

• Utilizing multiple planting crews and potentially breaks in performance to meet seeding protection and acceptable planting conditions.

• See Attachment 3 – Performance Work Statement for further details.

• Anticipated Award Type: Firm Fixed Price Purchase Order.

• The Government intends to make one award.

• Period of Performance: Date of Award through December 11, 2026.

• Quotes are requested and a separate written solicitation will not be issued.

• Pricing must be submitted for all items to be considered responsive.

• Evaluation Factors: Past Performance, Experience, Quality Control, Crew Management and Work Plan, Safety, Equipment, and Price. Past Performance and Experience are considered most important.

• Submission Deadline: March 19, 2026, 2:00 PM (PST) via email.

• Offerors must submit licensing documentation (MSPA, BOLI, H2B if applicable) and completed Licensing Statements.

• Questions are due no later than three days prior to the quote due date.

• Total Small Business Set-aside.

• Offerors must possess a valid State of Oregon Farm/Forest Labor Contractor License or exemption.

• Contractors must provide certification regarding Migrant and Seasonal Agricultural Workers Protection Act (MSPA) and Farm Labor Contractor (FLC) Certificate of Registration.

• Site visits are advised. Contact Gary Jackson to arrange.

• Unit boundaries are virtual; georeferenced maps will be provided. Offerors must provide a GPS device capable of better than 30ft accuracy.

• Road conditions may vary; four-wheel drive vehicles and/or tire chains are recommended.

• Attachment 2: Schedule of Items (for pricing).

• Attachment 8: Maps, and specific unit maps (Attachments 9, 10, 11) are provided.

• Offerors must hold their offer firm through April 30, 2026.

Performance Work Statement (PWS)

To secure services for tree planting of Government-furnished tree seedlings in a manner that ensures tree survival and growth.

• Planting of Government-furnished tree seedlings in identified planting units at approximate spacing.

• Contractor is responsible for developing a plan of operation, organizing and directing equipment and personnel, and furnishing all technical expertise, labor, equipment, supervision, transportation, operating supplies, services, permits, licenses, and credentials.

• Work units are located on the Middle Fork Ranger District and are associated with the 2021 Gales Fire, 2023 Bedrock Fire, 2022 Cedar Creek Fire, and the Armet Timber Sale.

• Specific locations include Fall Creek Units, Cedar Creek Units, and Armet Units, with detailed driving directions provided.

• Road conditions may vary, and four-wheel drive vehicles and/or tire chains are recommended. Inaccessibility due to road conditions may result in suspension of work, compensation for walk-in distances, deletion of subitems, or substitution of subitems.

• Planting quality must meet or exceed a Performance Standard of 90%.

• Contractor must maintain good quality control on all aspects of operations.

• Contractor's plot inspections must be within 5% of Government's quality.

• Trees must be properly handled and cared for; corrective action must be taken immediately for violations.

• Planting quality will be reflected in the performance evaluation. Achieving 90% or greater results in full unit price payment; less than 90% results in deductions.

• Work not completed on schedule is subject to default and may result in termination.

• The document specifies "2026 Middle Fork Spring and Fall Tree Planting" but does not explicitly state the overall contract period of performance.

• Work units are located on the Middle Fork Ranger District, Willamette National Forest.

• Government Furnished Property: Seedlings (up to 860,635), Project Maps, Digital Maps/Shapefiles, Inspection Forms, Plot flagging.

• Contractor Furnished Items: Tools, GPS devices, transportation (including insulated pickup canopy/trailer), planting bags with insulators, planting tools, sufficient workforce, and a designated English-speaking representative.

• Safety: Contractor must prepare a Safety Plan addressing potential hazards, PPE, and field communications. Specific hazards identified include tree falling, fall hazards, driving on narrow roads, and working in burned areas with unique hazards.

• Crew Organization: One non-planting supervisor per 12 planters, one non-planting inspector per crew. Minimum crew size is 12 planters, maximum 20 unless approved otherwise.

• Planting Standards: Specific requirements for planting spot location, spacing (within 10 feet of boundary, +/- 30ft GPS error allowance), clearing, hole preparation, root placement, and firming. Slit or slant planting is not permitted.

• Seedling Care: Seedlings must be protected from drying, heating, smothering, freezing, etc. Transport and storage conditions are specified. Frozen seedlings must be thawed in full shade.

• Spacing: Specified average spacing may be varied by 50% to find suitable spots. No trees to be planted within 20 feet of drivable roads.

• Work Plan & Schedule: Contractor must prepare and adhere to an accepted work plan and schedule.

• Payment: Calculated based on inspection quality percentage multiplied by the contract unit price. Below 80% quality may result in rejection or rework at contractor's expense.

• Environmental: Prohibition of collecting cultural artifacts. Requirement to clean vehicles and equipment to prevent the spread of invasive and noxious plants before entering National Forest lands.

• Wasted Trees: Charges apply for wasted seedlings based on stock type, determined by plot results.

Form / Attachment / Pricing Sheet

This document outlines the Quality Assurance Surveillance Plan (QASP) and the Contractor Quality Control Plan (QCP) for the Willamette NF, 2026 Middle Fork Spring and Fall Tree Planting opportunity. It details the procedures and standards for ensuring the quality of tree planting work.

• Contractor Quality Control Plan (QCP): Requires the contractor to submit a plan demonstrating how they will assure quality, including specific methods for non-planting employee oversight, real-time deficiency correction, quality monitoring, supervision, and personnel responsible for quality control.
• Contractor Quality Control Inspection: The contractor must ensure performance meets specifications before requesting government inspection for payment. The Contracting Officer may observe inspections and has access to inspection data.
• Additional Inspection and Acceptance Requirements: Failure to conduct plot inspections per the QCP can result in notice of non-compliance. Falsifying inspection results can lead to default and prosecution.
• Contractor Inspection Procedures: Details the process for planting quality assurance plots, including sample plot size (1/50th acre, minimum 1% intensity, 3 plots per unit), plot flagging, slope determination, and inspection of planted trees (above ground and below ground).
• Quality Calculation Formula: Provides a formula to calculate "Percent Quality" based on satisfactory trees above ground and dug trees.
• Government Quality Assurance Surveillance Plan: Outlines how the Government will monitor contractor performance, including visual observations and reinspection of contractor plots. It details how payment will be calculated based on comparisons between government and contractor inspection results, with specific thresholds for agreement (within 5%) and consequences for larger discrepancies.
• Unsatisfactory Performance: Defines actions for planting quality falling below 90% and 80%, including potential replanting, payment adjustments, rejection of work, and contract termination for repeated failures.
• Rework and Reinspection: Describes procedures for rework and reinspection when original results are unacceptable or below 80% quality.

This document is critical for bidders to understand the quality standards, inspection processes, and performance expectations for the tree planting work. It outlines the contractor's responsibilities for quality control and the government's methods for surveillance and acceptance, directly impacting how work must be performed and how payment will be determined.

Form / Attachment / Pricing Sheet

This document, "Attachment 8 Vicinity Maps Combined.pdf," provides detailed maps illustrating the locations for tree planting activities in the Middle Fork Ranger District for the year 2026. It is intended to guide bidders on the specific areas where planting is to occur.

• Fall Creek Units: Depicts planting areas designated for Fall Creek, with specific units numbered.
• Cedar Creek Units: Shows planting locations within the Cedar Creek Fire area, also with numbered units.
• Armet Units: Outlines the vicinity maps for the Armet planting areas, with numbered units.
• Maps: The document includes topographical maps with overlaid polygons and numbers indicating the planting units. Roads and water bodies are also shown for geographical context.

This attachment is crucial for bidders to understand the geographical scope and specific locations of the tree planting work. It directly informs logistical planning, resource allocation, and the execution of planting tasks. Bidders should use these maps to visualize the planting sites and assess the terrain and accessibility.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 2", is a Schedule of Items detailing the requirements for tree planting services for the Willamette NF, 2026 Middle Fork Spring and Fall Tree Planting. It serves as a pricing sheet for potential bidders to provide quotes.

• Base Items: Lists specific tree planting activities, locations (e.g., Fall Creek 1-40, Armet 33-40), timing (Spring), estimated quantities of seedlings, and unit prices. The total estimated cost for base items is $540,235.
• Option Items: Details optional tree planting services that may be awarded based on funding availability. These are categorized into two groups:
  • Spring planting (Fall Creek 41-44) with an estimated subtotal of $31,200.
  • Fall planting (Cedar 1-13) with an estimated subtotal of $289,200.
• Walk-In Miles: Includes an optional item for walk-in miles for the crew, with an estimated cost.
• Submission Requirements: Quoters must submit licensing information (MSPA, Oregon BOLI, H2B Temp Employment) for themselves and any subcontractors.
• Award Basis: Any combination of Option Items may be awarded based on funding availability and will be ordered at the time of award.

This document is crucial for bidders as it outlines the specific quantities, locations, and types of tree planting services required, including both base and optional items. It provides the basis for calculating quotes and understanding the potential scope of work. Bidders must use this schedule to prepare their pricing and ensure they meet the licensing requirements. The estimated period of performance is from the date of award through December 11, 2026.

Form / Attachment / Pricing Sheet

This document is a map and data table detailing the "Fall Creek Spring Planting Units" for the Middle Fork Ranger District's 2026 Tree Planting initiative. It serves as a reference for potential bidders to understand the specific areas designated for tree planting.

• Map: Provides a visual representation of the planting units, including roads, streams, contour lines, and the boundaries of each unit.
• Data Tables: Contain detailed information for each planting unit, including:
  • Unit Number
  • Base/Opti Acreage
  • Needed Avg Spacing (ft)
  • Scalp Diameter (in)
  • Avg Slope (%)
  • Aspect
  • Elev Range (ft)

This attachment is crucial for bidders to assess the scope and nature of the tree planting work. It allows for a detailed understanding of the terrain, unit sizes, spacing requirements, and other site-specific conditions that will impact labor, equipment, and overall project planning. Bidders should use this information to prepare accurate proposals and cost estimates.

Form / Attachment / Pricing Sheet

This document provides a map and a table detailing specific planting units for the Middle Fork Ranger District's 2026 Armet Spring Tree Planting effort. It is intended to guide bidders on the locations, size, and specific requirements for each planting unit.

• Map: Visually displays the "Planting Unit (Spring)" areas within the Armet region, along with roads, streams, and contour lines.
• Table: Details each planting unit (Unit Number) with the following information:
  • Base/Option
  • Acres
  • Seedlings Needed
  • Average Spacing (ft)
  • Scalp Diameter (in)
  • Average Slope (%)
  • Aspect (e.g., South, Southeast)
  • Elevation Range (ft)

This attachment is crucial for bidders to understand the scope and physical characteristics of the tree planting work. It provides specific data points for each unit, including the number of seedlings required, spacing, slope, and elevation, which are essential for estimating costs, planning logistics, and preparing a responsive proposal.

Form / Attachment / Pricing Sheet

This document, "Planting Data Sheet," provides detailed specifications for tree planting activities across various locations. It serves as a guide for contractors to understand the requirements for preparing planting sites, selecting appropriate tree stock, and planting them according to specified methods and spacing.

• Item Numbers: Unique identifiers for each planting area.
• Unit Name & Acres: Specific location and size of the planting area.
• Elevation Range: Minimum and maximum elevation for each area.
• Estimated Seedlings & Trees per Acre: Quantities of seedlings and planting density.
• Spacing: Approximate spacing between planted trees.
• Planting Method: Specifies "Hoedad/Shovel" as the method.
• Planting Spot Preparation: Details the required dimensions (length, diameter, depth) for clearing and preparing the planting spot.
• Stock Type(s) to be Planted: Identifies the type of tree stock, such as "Container DF, WRC, 7.9 cu. in. SP, IC & 1+1 BR."
• Species of Trees to be Planted: Lists the specific tree species (e.g., Douglas-fir, Western Redcedar, Sugar Pine, Incense Cedar).
• General Aspect and Slope: Describes the general terrain and slope of the planting area.
• Remarks: Includes specific notes, such as "Southwest Spring Plant," "North Spring Plant," or "Fall Plant (Optional)."

This data sheet is crucial for bidders to accurately estimate costs, labor, and resources required for the planting tasks. It outlines the precise technical requirements for site preparation, tree species, and planting density, which directly impact the execution of the work and the success of the reforestation effort. Bidders must review this document to ensure they can meet all specified conditions and to formulate a competitive proposal.

Form / Attachment / Pricing Sheet

This document, "Planting Methods Exhibits A-F," provides visual guidance and instructions for various aspects of tree planting, likely for a forestry or land management contract. It serves as a reference for proper techniques and inspection criteria.

• Exhibit A: Illustrates using natural objects for shade (microsites).
• Exhibit B: Depicts correct and marginal full bench or terrace scalps.
• Exhibit C: Shows a step-by-step process for planting with a hole broken on four sides.
• Exhibit D: Details correct and incorrect root orientation and planting depth, including common issues like 'L' roots, jammed roots, compacted roots, shallow/deep planting, inadequate tamping, planting in rotten wood, planting on a mound, non-vertical planting, and air pockets.
• Exhibit E: Provides detailed instructions for using an inspection sheet, including plot instructions, tables for determining allowable trees, and tree codes for above-ground and below-ground inspections.
• Exhibit F: Is a sample Planting Inspection Form, including fields for plot details, contractor information, and spaces to record tree counts and inspection results.

This attachment is crucial for bidders to understand the specific planting methodologies, quality standards, and inspection procedures required for the contract. It directly impacts how planting work must be performed and how it will be evaluated, influencing labor, equipment, and quality control planning.

Form / Attachment / Pricing Sheet

This document is Attachment 7, a Wage Determination issued under the Service Contract Act, specifically for contracts related to Forestry and Logging Services in Oregon Statewide. It provides the minimum wage rates and fringe benefits required for various occupations employed under such contracts.

• Occupational Codes and Titles: Lists specific job roles within Forestry and Logging Services (e.g., Brush/Precommercial Thinner, Choker Setter, Forestry Equipment Operator).
• Wage Rates: Specifies the minimum hourly wage for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and are listed separately (Health & Welfare: $5.55 per hour).
• Executive Order Notes: Includes information regarding Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Uniform Allowance: Details requirements for uniform provision and maintenance reimbursement.
• Conformance Process: Outlines the procedure for classifying and determining wages for occupations not explicitly listed in the determination.

Bidders must use this wage determination to understand the minimum labor costs associated with performing Forestry and Logging Services in Oregon. It is crucial for accurate cost estimation and proposal development to ensure compliance with federal labor laws. Failure to adhere to these wage and fringe benefit requirements can lead to non-compliance.

Form / Attachment / Pricing Sheet

This document is a Standard Form 1449, Solicitation/Contract/Order for Commercial Items. It serves as the primary document for soliciting offers and potentially awarding a contract for commercial items.

• Solicitation Number: 1240BE26Q0018
• Issued By: USDA-FS CSA NORTHWEST 3, Portland, OR
• Offer Due Date: 03/19/2026 at 0200 PT
• Item Description: Willamette NF, 2026 Middle Fork Spring and Fall Tree Planting
• Delivery Date: 12/11/2026
• NAICS Code: 115310 (Forestry and Logging Support Activities)
• Size Standard: $11.5 million
• Contracting Officer: Paula Winningham

This form outlines the specific requirements for a tree planting service in the Willamette National Forest. Bidders must use this form to submit their offer, detailing pricing, delivery, and other contractual terms. It specifies the solicitation number, due date, and the issuing office, which are critical for a compliant bid submission. The NAICS code and size standard indicate the nature and potential scale of the procurement, helping potential bidders determine eligibility and relevance.