Wood Flooring Restoration Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Tokyo is seeking quotations for Wood Flooring Restoration Services for its Mitsui Housing Compound in Tokyo, Japan. This is a Request for Quotations (RFQ) for an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract, with award based on the lowest priced, technically acceptable offer. Quotations are due by 1:00 p.m. JST on Thursday, April 9, 2026.
Scope of Work
The requirement includes comprehensive wood flooring restoration services for the U.S. Embassy Housing Compound. This encompasses replacement of flooring, baseboards, subfloor preparation, installation of ceramic tiles at entrances, and refinishing of existing parquet floors. Specific details are outlined in Section C of the RFQ.
Contract Details
- Type: Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract.
- Period of Performance: A one-year base period with four one-year option periods.
- Minimum Guarantee: $5,000 during the base year and any option year.
- Maximum Contract Value: $345,000 over the potential five-year period.
- Currency: All prices must be submitted in Japanese Yen.
- Set-Aside: None specified.
Submission & Evaluation
- Submission Deadline: Quotations must be submitted electronically by 1:00 p.m. JST on Thursday, April 9, 2026.
- Method: Email submissions to OgawaraAX@state.gov. Each email must not exceed 15MB; larger submissions require multiple emails. Quoters must confirm receipt of their submission by contacting Ayaka Ogawara via phone or email.
- Evaluation Criteria: Award will be made to the responsible company submitting a technically acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award based on initial quotations, but may hold discussions if necessary.
- Key Dates:
- RSVP for Site Visit: By 1:00 p.m. JST, Monday, March 23, 2026.
- Pre-quotation Conference and Site Visit: Wednesday, March 25, 2026.
- Questions Due: By 1:00 p.m. JST, Monday, March 30, 2026.
Additional Notes
Performance and payment bonds are not required, nor is an offer guarantee. Attendance at the pre-quotation conference and site visit requires pre-registration.