WWYK250003 - Relocate Fire Alarm Circuit O106-062, B3001

Solicitation / RFP / RFQ

This document provides detailed instructions for offerors responding to a government solicitation. It outlines the requirements for submitting a complete and thorough proposal to ensure efficient analysis and timely award. Failure to provide necessary cost or pricing data, or information requested, may result in a proposal being considered non-responsive or the offeror being deemed ineligible for award.

• Proposal Content: Must include work plan, price, and bid bond.

• Format: Electronic copies should be readable by MS Office Suite (2007-2013) or Adobe Acrobat PDF. PDFs must be text-searchable, not image-based.

• Assumptions & Exceptions: All assumptions, exceptions, or conditions must be delineated in the proposal cover letter. Subcontractor exceptions will not be recognized.

• Technical Proposal: Must address the approach to meeting minimum performance/capability requirements, including methodology, and demonstrate understanding of the scope. It requires a cover sheet, project synopsis, proposed method, site verification, user impacts, protection of government property, supplemental drawings/sketches, in-house design calculations, manufacturer data, team list, supporting documentation, management plan, resource discussion, design team role, and warranty support.

• Schedule and Planning: Proposed schedule must be realistic, considering major work elements, submittals, mobilization, material delivery, weather delays, and closeout. It must account for longer lead times for government coordination/approval of permits and requests.

• Price Proposal: Must be fully supported, detailing each element of design and construction effort. Costs should align with the contract line item (CLIN) structure. It requires a cover sheet, a proposal cost model (Excel), design cost breakouts, construction cost breakdowns (CSI Master Format, AF Form 3052 or equivalent), and supporting documentation for estimates (in-house calculations, material/labor basis by CLIN/SubCLIN, cost/price assumptions). Subcontractor quotes must provide similar detail and be based on best value.

• Point of Contact: The Procurement Contracting Officer (PCO) is the sole point of contact.

• Proposal Submission: Via email or DoD SAFE. Specific subject line format required for emails.

• Proposal Validity: Acceptance period specified on SF 1442, block 13d.

• Deadlines: Proposals must be submitted no later than the response date on SF 1442, block 13a, or amendment.

• Amendments: Offerors must acknowledge receipt of any amendments. Failure to do so may render the offeror ineligible.

• Representations & Certifications: Must be completed electronically via SAM.gov.

• Negotiation Contacts: Provide contact information for decision-making and negotiation authority.

• Not explicitly detailed in this section, but compliance with FAR and any specific solicitation requirements is mandatory.

• Offerors believing requirements contain errors or omissions should notify the contracting officer immediately.

• Government assumes no responsibility for conclusions or interpretations made by the Contractor regarding site conditions unless expressly stated in the contract (ref: FAR 52.236-3).

• Additional as-built drawings may be available from 72 ABW/CE - Engineering Support.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for an acquisition that will utilize Lowest Priced Technically Acceptable (LPTA) Source Selection procedures. The government is procuring construction services with an estimated magnitude less than $10M. Award will be made to the responsible offeror whose proposal is technically acceptable, conforms to all Order Proposal Request (OPR) requirements, and provides the best value to the government. The government reserves the right to award without discussions or exchanges, meaning initial offers should contain the offeror's best terms. However, discussions may be held if determined necessary.

• Proposals must meet all OPR requirements, including terms and conditions, representations and certifications, and Statement of Work (SOW) requirements.

• Technical evaluation will focus on the offeror's approach to meeting technical requirements, assessed through two subfactors: Capability and Management, and Schedule and Planning.

• A "Technically Acceptable" rating is required in every subfactor to be considered awardable. An "Unacceptable" rating in any subfactor will result in an un-awardable proposal.

• Risk will be considered in the overall technical acceptability, with only "Low Risk" approaches being deemed acceptable.

• Not explicitly stated, but implied to be a construction project.

• Evaluation Factors:

  • Technical: Evaluated based on the offeror's approach to meeting technical requirements, assessed via two subfactors: Capability and Management, and Schedule and Planning. Each subfactor will receive an "Acceptable" or "Unacceptable" rating. An "Acceptable" rating means the proposal meets the requirements.
  • Price: Evaluated for reasonableness, balanced pricing, and realism. Unreasonable or unbalanced pricing may result in ineligibility for award.

• Award Basis: Lowest Priced Technically Acceptable (LPTA).

• Award Decision: Based on an integrated assessment of proposals against all source selection criteria. The government reserves the right not to award an order.

• Discussions: The government intends to award without discussions but reserves the right to conduct them if necessary. Offerors must submit their best terms initially.

• Not specified in this document.

• The Source Selection Authority (SSA) will base the decision on an integrated assessment of proposals.

• The government reserves the right to eliminate offerors from the competitive range during the evaluation process.

• Offerors must clearly identify any exceptions to OPR terms and conditions with supporting rationale.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for an initial site visit related to the "Relocate Fire Alarm Circuit 0106-062, B3001" project (Project/WO # WWYK250003).

• Date: 5-March-26
• Time: 1300
• Type of Site Visit: Initial Site Visit
• Proposal Due Date: 15-April-26 at 1600
• RFI Due Date: 12-March-26 at 1600
• The sheet lists attendees with their names, organizations/companies, and a mark indicating if they are a prime contractor.

This document confirms attendance at the initial site visit and provides contact information for various companies, some of whom are identified as prime contractors. It also reiterates key dates for proposals and RFIs, which are critical for bidders preparing their submissions.

Solicitation / RFP / RFQ

This solicitation is for the "RELOCATE FIRE ALARM CIRCUIT O106-062, B3001" project at Tinker Air Force Base (AFB), Oklahoma. The estimated magnitude of this project is between $1,000,000 and $5,000,000.

The work involves furnishing all materials, labor, plant, tools, transportation, equipment, testing services, quality control, and incidentals required to accomplish the relocation of fire alarm circuit B3001, 0106-065.

• Contract Type: Firm Fixed Price (as indicated in Section B)

• Period of Performance: Within 10 calendar days after award, notice to proceed, and completion within 300 calendar days.

• Proposal Submission Deadline: 04:00 PM local time on April 15, 2026.

• Offers must be valid for at least 120 calendar days after the due date.

• Evaluation Factors: Refer to Section M for specific information regarding evaluation factors.

• Instructions to Offerors: Refer to Section L for specific information.

• The document references "Limitations on Subcontracting" (52.219-14) and "Postaward Small Business Program Rerepresentation" (52.219-28), indicating potential considerations for small businesses.

• The solicitation includes numerous FAR and DFARS clauses covering various aspects of construction contracts, including inspection, payment, labor standards, and material sourcing (e.g., Buy American Act).

• Section J lists several attachments, including the Statement of Work (SOW), Drawings, Instructions to Offerors, and Evaluation Factors for Award.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction in Oklahoma County, Oklahoma. It outlines the prevailing wage rates and fringe benefits required for various construction trades on federal or federally funded projects subject to the Davis-Bacon Act.

• General Decision Number: OK20260049
• State: Oklahoma
• County: Oklahoma County
• Construction Type: Building (excluding single-family homes and apartments up to 4 stories; includes industrial sites and treatment plants).
• Trades and Rates: Lists specific wage and fringe benefit rates for numerous trades, including Bricklayer, Millwright, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Plumber, HVAC Mechanic, Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, Cement Mason, Drywall Hanger/Finisher, Painter, Plasterer, and various Laborer and Operator classifications.
• Paid Holidays: Lists specific holidays that are paid.
• Paid Sick Leave: References Executive Order (EO) 13706 regarding paid sick leave for federal contractors.
• Executive Order 13658: Mentions the minimum wage rate applicable under this EO for contractors.

This wage determination is crucial for bidders to accurately estimate labor costs for construction projects in the specified area. Contractors must ensure that all laborers and mechanics employed on the project are paid at least the minimum wage rates and fringe benefits specified in this determination. Failure to comply can result in penalties. Bidders should review the specific rates for the trades they anticipate employing to ensure their bids are compliant and competitive.

Form / Attachment / Pricing Sheet

This document is a Green Procurement Statement for the "RELOCATE FIRE ALARM CIRCUIT, B3001, 0106-065" project (Work Order #: WWYK250003) at Tinker Air Force Base. It confirms that the specified products are not on a mandatory environmental purchasing list and outlines the consideration given to environmentally preferable products and services.

• States that no mandatory environmental purchasing lists apply to the specified products.
• Lists relevant environmental guidelines and product listing websites (EPA, USDA Bio-preferred, Energy Star, FEMP Low Standby Power).
• Confirms that the Tinker AFB Recovered Material Determination Form is not required.
• Details the environmentally preferable attributes considered, including:
  • Reduced packaging
  • Durability and reparability
  • Reduced toxicity
  • Conservation of natural resources
  • Water conservation
  • Low Volatile Organic Compound (VOC) Content
  • Asbestos alternative
  • Recyclability
  • Alternative fuel

This statement indicates the government's commitment to green procurement and the specific environmental considerations for this project. Bidders should note that while no mandatory lists apply, the project prioritizes environmentally preferable products and services, which may influence product selection and specifications.

Form / Attachment / Pricing Sheet

This document outlines the liquidated damages (LDs) that will be assessed for each calendar day of delay in completing work on the subject contract/delivery order, WWYK250003 RELOCATE FIRE ALARM CIRCUIT, B3001, 0106-065, B3001. It details the calculation of these damages based on various personnel rates and specifies a minimum LD amount.

• Minimum LDs: $227.75 per day.
• Basis for Assessment: Contractor's control of the pace of work and contract provisions for delay.
• Engineering Personnel Rates: Includes rates for Engineering Manager, Project Manager, Engineering Tech, Inspector, Project Engineers, and Clerical staff, with calculated daily impacts.
• Government Personnel Rates: Includes rates for FAS (GS-12/5), Legal (GS-13/5), and Contracting (GS-12/5) staff, with calculated daily impacts.
• Total Daily LDs (Phase 1): $227.75.

This document is crucial for bidders to understand the financial implications of project delays. It clearly defines the daily cost incurred by the contractor for each day of delay, based on specific personnel hours and rates, which can significantly impact project profitability and risk assessment. Bidders should consider these LDs when developing their project schedules and pricing strategies.

Form / Attachment / Pricing Sheet

This document is a Submittal Register for the WWYK250003 project, titled "RELOCATE FIRE ALARM CIRCUIT, B3001, 0106-065, B3001". It serves as a comprehensive list of all required submittals from the contractor, detailing the item number, specification section, description of the submittal, and the relevant paragraph in the specifications. It also outlines the contractor's schedule for submitting these items and the approving authority's review process.

• Submittal Register: Lists items from 00 70 00 to 32 31 13.53.
• Item Submitted: Includes categories such as Certificates, Preconstruction Submittals, Product Data, Shop Drawings, Test Reports, Manufacturer's Instructions, Design Data, and Closeout Submittals.
• Specification Section & Paragraph: References specific sections and paragraphs within the project specifications that govern each submittal.
• Contractor Schedule: Columns for tracking submission dates, review dates, and approval status.
• Approving Authority: Identifies the government or A/E reviewer and their action dates.
• Remarks: Provides specific instructions or notes for certain submittals, such as required submission formats (electronic/hard copy), deadlines, and processing times (e.g., FAA Form 7460-1 requires 45 days for processing).

This register is crucial for bidders to understand the full scope of documentation and approvals required throughout the project lifecycle. It helps in planning the submission timeline, ensuring all necessary documentation is prepared accurately and submitted on schedule, and understanding the review and approval process. Bidders should pay close attention to the 'Remarks' section for specific instructions and deadlines that may impact project execution and compliance.

Other / Unclassified

This memorandum from the Department of the Air Force, Headquarters 72 Air Base Wing, Tinker Air Force Base, Oklahoma, dated November 20, 2025, addresses the requirement for WWYK250003, "RELOCATE FIRE ALARM CIRCUIT, B3001, 091-085."

It clarifies that the contractor is not required to use Class 1 Ozone Depleting Substances (ODS) in the performance of the contract, nor are they required to deliver these substances as part of any item or service. This information is relevant to bidders as it specifies a compliance or material restriction that does not apply to this requirement.

Form / Attachment / Pricing Sheet

This document contains detailed architectural and engineering drawings for the "WWYK250003 RELOCATE FIRE ALARM CIRCUIT, B3001, O-P AISLE" project at Tinker Air Force Base, Oklahoma. It outlines the scope of work, general notes, and specific plans for fire alarm and sprinkler systems.

• General Notes: Provide overarching project requirements, including brand name references, contractor responsibilities for site protection, damage repair, and the project's primary objective: removing fire alarm and sprinkler components from a conveyor structure and installing new equipment for code-compliant coverage. It also specifies that new exit signs will be provided but not connected to primary power circuits under this project.
• Fire Alarm and Sprinkler Notes: Detail demolition and installation procedures, coordination requirements with other trades and base personnel, adherence to codes (UFC, ICC, NFPA), and specific requirements for materials, testing, and system impairments.
• Demolition Notes: Outline the process for removing existing fire alarm and sprinkler systems from the conveyor structure, emphasizing the need to maintain operational status of adjacent systems and coordinate with building users.
• Plans (F-101 to F-104): Show the composite and area-specific layouts of the fire alarm and sprinkler systems, indicating the "AREA OF WORK" and specific conveyor sections involved.
• Revisions: Include updates such as the removal of exit signs from the scope of work (Revision A) and the addition of modified exit sign scope (Revision B).

These drawings are critical for bidders to understand the physical scope of the project, the specific systems (fire alarm and sprinkler) affected, the extent of demolition and new installation required, and the technical specifications and standards that must be met. They provide the visual and detailed information necessary to accurately estimate costs and plan execution for this construction opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for relocating a fire alarm circuit at Building B3001, 0106-065, at Tinker Air Force Base, Oklahoma.

• Furnishing all materials, labor, plant, tools, transportation, equipment, testing services, quality control, and incidentals for the fire alarm circuit relocation.

• Performing a site investigation to verify existing conditions.

• Identifying and providing necessary logistical, architectural, and structural work elements.

• Providing assemblies, framework, fixtures, or apparatus not readily identified on project documents.

• The work is to be performed in a facility that will remain occupied throughout construction.

• Contractor shall ensure employees and subcontractors have current/valid licenses and certifications.

• Personnel shall be easily recognized as Contractor employees (distinctive clothing or badges).

• Quality control shall be executed in accordance with specification section 01 45 00.00 10.

• Contractor shall establish an inspection system, a method for deficiency prevention, and maintain inspection files.

• Safety is a top priority; all individuals must accept personal responsibility for safety.

• Work to be performed at Tinker Air Force Base, Oklahoma.

• Construction shall take place outside of duty work hours, between 1600 and 0700 Monday-Friday.

• Key Personnel: Project Manager (PM), Quality Control Manager (QCM), Site Safety and Health Officer (SSHO), and Project Superintendent are required, with specific experience qualifications and designation of alternates.

• Badges: AFMC Form 387 contractor badges are required for all personnel accessing Tinker AFB.

• Controlled Area: Work is within the controlled area of Bldg. 3001, requiring visitor badges and designated escorts.

• Documentation: Strict adherence to file naming conventions and submission formats (PDF, AutoCAD) is required for all documents.

• Construction Schedule: A baseline construction schedule must be submitted within 10 calendar days after Notice to Proceed (NTP).

• Progress Reporting: Weekly progress reports are required, detailing percentage of work completed.

• Working Documents: Contractor shall provide fire alarm and sprinkler system shop drawings.

• Guidance Documents: Compliance with specified UFCs, DAFI, and Tinker AFB standards is required.

• Submittals: A submittal register must be reviewed and revised within 10 calendar days after NTP.

• Deliverables: Includes O&M manuals, training, DD Form 1354, and record drawings.

• Attachments: Includes Appointment of Security Representative Letter, Controlled Area Training materials, and Green Letter.