X1DB--RFI Response #2

Amendment / Modification

This amendment (No. 0002) to Request for Lease Proposal (RLP) No. 36C25026R0006 addresses vendor questions and provides clarifications.

Key changes include:

• RFI #1 (ABOA Square Footage): The previously stated minimum of 10,000 ANSI/BOMA Occupant Area (ABOA) square feet is now clarified as both the minimum and maximum. Offerors should target this exact square footage.

• RFI #2 (Seismic Requirements): Seismic requirements are not applicable to this RLP, and no affirmative submission will be sought by the VA, despite RLP Sections 2.04 and 3.01 mentioning seismic safety.

• RFI #3 (Real Estate Tax Base): Lease Section 1.09 regarding "Real Estate Tax Base" has been deleted. The government does not intend to negotiate or pre-establish a tax base upfront. Any adjustments will be made as outlined in Section 2.06.

• RLP Section 1.02 Item A (ABOA Square Footage)

• RLP Sections 2.04 and 3.01 (Seismic Safety)

• Lease Section 1.09 (Real Estate Tax Base)

• Lease Section 2.06 (Real Estate Tax Adjustment)

Bidders must adjust their proposals to target exactly 10,000 ABOA square feet. Seismic compliance documentation is not required. The approach to real estate tax base and adjustments has been clarified.

Amendment / Modification

This amendment provides responses to Request for Information (RFI) received through May 13, 2026.

Responses to RFIs are attached.

No changes to proposal deadlines or submission requirements are indicated in this amendment.

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) for approximately 10,000 American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Occupant Area (ABOA) square feet of contiguous space in Kalamazoo, MI. The government is seeking proposals for a lease that will be evaluated to select an Offeror for award.

• Space: Minimum 10,000 ABOA SF in a modern, quality building.

• Parking: 77 surface/outside parking spaces, secured and lit.

• Antennas: Potential for roof space for antenna installation.

• Vending Machines: Government may provide vending machines.

• Lease Term: Up to 20 years, inclusive of non-firm terms. Offerors must submit pricing for various firm/non-firm term scenarios (e.g., 20-year firm, 15-year firm with 5-year non-firm).

• Unique Requirements: Must support municipal water/sewer, be on a single floor (ground or first floor), not be bifurcated, avoid certain space configurations (e.g., extremely long/narrow), and not be in a FEMA 1-percent-annual-chance floodplain.

• Location Amenities: Proximity to restaurants, retail, cleaners, banks, public transit, and emergency services.

• Seismic Safety: Compliance with moderate or high seismicity standards is required, with specific evaluation criteria and potential for retrofit.

• Asbestos: Space must be free of asbestos-containing materials (ACM) or have undamaged, nonfriable ACM.

• Accessibility & Life Safety: Building must meet accessibility, means of egress, automatic fire sprinkler, and fire alarm system requirements.

• Energy Efficiency: Buildings generally must have an ENERGY STAR® label, with exceptions and requirements for energy efficiency improvements.

• Environmental: No known hazardous conditions or recognized environmental conditions.

• Historic Preservation: Compliance with National Historic Preservation Act requirements.

• Lease Term: Up to 20 years, with options for non-firm terms.

• Type: Fully serviced, turnkey lease covering shell upgrades, Tenant Improvements (TI), operating costs, real estate taxes, and security.

• Offer Due Date: May 28, 2026, by 3:00 PM local time.

• Submission Method: Online via email to Brian.Walton@va.gov and Kevin.Adkins@VA.gov, or via VA accessible cloud/server. No paper submissions.

• Evaluation: Award will be made to the responsible Service-Disabled Veteran-Owned Small Business (SDVOSB) Offeror whose offer conforms to requirements and is most advantageous, considering price and technical factors (best value tradeoff).

• Key Deadlines: Offers must remain open and pricing valid until award. VA anticipates award on or before 09-30-2026.

• Award will be made to a responsible Service-Disabled Veteran-Owned Small Business (SDVOSB) Offeror.

• HUBZone Small Business Concerns may elect to waive price preference.

• The RLP includes numerous attachments and exhibits detailing specific requirements, forms, and clauses.

• Offerors must prepare Design Intent Drawings (DIDs) prior to Lease Award.

• All offers must be submitted electronically and conform to specific formatting and content requirements.

Amendment / Modification

This amendment (No. 0001) to Request for Lease Proposal (RLP) No. 36C25026R0006 addresses the following:

• Responses to RFIs: Provides answers to Requests for Information (RFIs) submitted by interested parties up to April 28, 2026.

• Exhibit G Update: Deletes the existing Exhibit G GSA 3517B and incorporates a revised, updated version.

• Response Date Correction: Corrects the response date recital in the RLP.

• Scrivener's Errors: Amends minor clerical errors within the RLP.

• Exhibit G GSA 3517B has been replaced with a revised version.

• The response date has been corrected.

• The RLP due date is confirmed as May 28, 2026.

• The RLP document attached to this amendment serves as the official RLP going forward.

• The RLP document has been revised to reflect correct RLP and Exhibit references.

• Regarding RFI #3 concerning the past performance recency requirement (currently three years), the Government will retain the three-year recency requirement and does not intend to amend the RLP. However, offerors are encouraged to submit all relevant past performance information, and the Government will consider it in context, especially if recent projects are limited.

All other terms and conditions of the original document remain in effect.

Forms / Attachments / Pricing Sheets

This document, "GENERAL CLAUSES (Acquisition of Leasehold Interests in Real Property)," outlines the standard clauses and terms that will be incorporated into a lease agreement for real property. It serves as a comprehensive list of contractual obligations and rights for both the Lessor and the Government.

• General Clauses: Covers definitions, subletting, assignment, successors, subordination, non-disturbance, attornment, statement of lease, substitution of tenant agency, no waiver, integrated agreement, and mutuality of obligation.
• Performance Clauses: Addresses default by lessor, inspection rights, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, and acceptance of space.
• Payment Clauses: Includes System for Award Management maintenance, prompt payment, assignment of claims, and payment by electronic funds transfer.
• Standards of Conduct: Outlines contractor code of business ethics, covenant against contingent fees, and anti-kickback procedures.
• Adjustments, Audits, Disputes, Labor Standards: Covers price adjustments, examination of records, disputes, and equal opportunity for veterans and workers with disabilities.
• Small Business: Addresses protecting government interests, subcontractor cost or pricing data, HUBZone preference, small business utilization, subcontracting plans, and reporting executive compensation.
• Cybersecurity: Includes security requirements, personal identity verification, and safeguarding of covered contractor information systems.
• Other Clauses: Addresses DEI discrimination, incorporation by reference of representations and certifications, and clauses incorporated by reference.

This document is critical for potential bidders as it details the mandatory terms and conditions that will govern any lease agreement. Bidders must review these clauses to understand their responsibilities, the Government's rights, and the overall framework of the lease. Key areas of interest include default provisions, payment terms, maintenance obligations, and any specific requirements related to small business, cybersecurity, or equal opportunity, as these can significantly impact the feasibility and cost of bidding on the opportunity.

Amendment / Modification

This amendment (No. 0001) to the Request for Lease Proposal (RLP) 36C25026R0006 addresses the following:

• Responds to Requests for Information (RFIs) submitted by interested parties through April 28, 2026.

• Deletes the existing Exhibit G GSA 3517B and replaces it with a revised version, as required by governing authorities.

• Corrects the response date recital and amends scrivener's errors made by the VA.

• Exhibit G GSA 3517B has been replaced.

• The response date recital has been amended.

• The RLP due date is confirmed as May 28, 2026. Offerors should refer to the updated RLP attached to this amendment.

• The solicitation number and exhibit references have been corrected.

• The three-year recency requirement for past performance remains in effect. Offerors are encouraged to submit all relevant past performance information, even if outside the three-year window, to provide context. The government will consider past performance in context, without penalizing offerors lacking projects within the past three years.

Solicitation / RFP / RFQ

This document, "VA ALTERNATIVE PROTEST PROCEDURE – REAL PROPERTY LEASE PROCUREMENTS (MARCH 2024)," is an addendum to GSA Template 3516/3516A, providing solicitation provisions related to protest procedures for real property lease procurements by the Department of Veterans Affairs.

This document outlines an alternative procedure for filing protests. Interested parties may file a protest with the Executive Director, Office of Construction and Facilities Management (003C), Department of Veterans Affairs, at their physical address (425 I Street, NW, Washington, DC 20420) or via email (CFMORP@va.gov).

Not applicable to this document.

Protests filed under this alternative procedure will not be considered if a protest on the same or similar issue is already pending with the Lease Contracting Officer.

Not applicable to this document.

This provision is dated March 2024.

Form / Attachment / Pricing Sheet

This document is an "Offering Entity Acknowledgement" form for Request for Lease Proposals (RLP) No. 36C25026R0006. It requires the offering entity to attest that the provided information is accurate and will serve as a basis for evaluation.

• Offering Entity Name
• Address
• Offering Entity UEI Number
• Offering Entity Tax Identification No.
• Authorized Official Name, Phone Number, and E-mail
• Confirmation of whether the Authorized Official is listed in Entity SAM Representations and Entity Operating Agreement (Yes/No checkboxes)
• Date of Submission
• Time Specified for Receipt of Offers
• Offering Entity/Prime Contractor Size Status (SDVOSB, VOSB, SB, LARGE BUSINESS checkboxes)
• Offering Entity POC Signature and Date
• Offering Entity POC Name

Bidders must complete and submit this form as part of their proposal. It collects essential information about the offering entity, its authorized representative, and its size status, which are critical for proposal evaluation and compliance.

Form / Attachment / Pricing Sheet

This document is a General Decision for wage rates applicable to building construction projects in Kalamazoo County, Michigan. It specifies the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on federal or federally funded construction projects in the specified area.

• General Decision Number: MI20260087
• Superseded General Decision Number: MI20250087
• Effective Date: 01/02/2026
• Geographic Area: Kalamazoo County, Michigan
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to and including 4 stories).
• Classifications: Lists various trades (e.g., Asbestos Worker, Boilermaker, Bricklayer, Carpenter, Electrician, Ironworker, Laborer, Painter, Pipefitter, Roofer, Sheet Metal Worker, Sprinkler Fitter, Welder) with their corresponding hourly wage rates and fringe benefits.
• Operator Classifications: Details rates for power equipment operators based on equipment type and size.
• Footnotes: Provide specific conditions for certain rates (e.g., crane operator rates based on boom length).
• Paid Holidays: Lists recognized holidays for paid leave.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.
• Wage Determination Appeals Process: Information on how to appeal wage determination decisions.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals. Failure to comply with these wage requirements can lead to contract violations. This document is crucial for understanding the labor cost component of any construction opportunity in the specified area.

Form / Attachment / Pricing Sheet

This document, "Exhibit R - Ability One Certification," outlines the requirements for offerors regarding the AbilityOne program for the RLP# 36C25026R0006 opportunity. It specifies that the Federal Government intends to procure a service listed on the AbilityOne Procurement List from a qualified nonprofit agency (NPA) for the blind or other severely disabled, in accordance with AbilityOne Commission regulations.

• Requirement: Procurement of services listed on the AbilityOne Procurement List must be from a qualified NPA.
• Regulation Reference: Cites 41 U.S.C. §8504 and directs offerors to https://www.abilityone.gov/ for the procurement list.
• Custodial Services Clause: If the lease includes custodial services, the Lessor must procure them from a designated qualified NPA.
• Offeror Certification: If a qualified NPA is unable to provide the service, offerors must refer to Section 5 of the RLP for the AbilityOne Offeror Certification Submittal Requirement.
• Specific Fields for Offeror Certification:
  • Offeror Certification
  • Contacted AbilityOne (date/method/person)
  • Services for RLP# 36C25026R0006 are unavailable.
  • List Reason if known and Sign/Date

This exhibit is critical for bidders to understand the specific requirements related to the AbilityOne program. Bidders must determine if the services fall under the AbilityOne program and, if so, follow the outlined procedures for certification or justification if services are unavailable from a qualified NPA. Failure to comply with these requirements may impact proposal eligibility or evaluation.

Solicitation / RFP / RFQ

This solicitation (RLP 36C25026R0006) is for the Department of Veterans Affairs (VA) to lease a minimum of 10,000 ABOA Square Feet (SF) of medical office space and 77 surface/outside parking spaces (including 7 ADA compliant spaces) in Kalamazoo, Michigan. The space will be used as a Consolidated Medical Clinic.

• Minimum 10,000 ABOA SF of medical office space.

• 77 surface/outside parking spaces, including 7 ADA compliant spaces.

• Space can be in an existing building or a new multi-tenant building; not a build-to-suit.

• ABOA definition provided, excluding common areas, lessor areas, and non-programmatic areas.

• Lease Term: Up to 20 Years.

• Responses are due by 3 PM EDT on May 28, 2026.

• The contracting office is located in Indianapolis, IN (ZIP code 46240).

• This solicitation is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

• The delineated area for the space is bounded by specific roads (see full text for details).

• Numerous exhibits are attached, including agency-specific requirements, janitorial requirements, floor plans, security information, pricing lists, solicitation provisions, general clauses, proposal forms, cost statements, evaluation forms, and wage determinations.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a "Tenant Improvements Cost Summary (TICS)" table, along with instructions for its use and definitions for "Shell" components. It is intended to help in estimating costs associated with construction projects, specifically for the opportunity 36C25026R0006 for VHA in Kalamazoo, MI.

• TICS Table: Outlines costs by Masterformat CSI divisions, differentiating between Tenant Improvements (TI) and Shell work. It includes fields for common area factors, square footage, and subtotals for trade costs, construction costs, and lessor's costs. It also includes a section for Building Specific Amortized Capital (BSAC) costs.
• Instructions Sheet: Provides guidance on how to use the TICS worksheet, including inputting project-specific information (like ABOA square footage and fees) into the "INPUT" worksheet to auto-populate the TICS table. It details how to fill in material and labor costs for both Shell and TI items.
• Shell Definition Sheet: Defines what constitutes "Shell" work according to GSA standards, covering base structure, enclosure, mechanical, electrical, plumbing, and common area components.
• Input Sheet: Contains fields for project details, square footage, and various fees (General Contractor, A/E, Lessor's Project Management) which are used to populate the TICS table.
• BSAC Sheet: Provides a template for detailing Building Specific Amortized Capital costs, typically related to security improvements.

This document is crucial for bidders to understand the cost breakdown structure expected for the project. It defines the scope of "Shell" versus "Tenant Improvement" work and provides a framework for submitting cost estimates. Bidders should pay close attention to the "INPUT" sheet for fee structures and the "TICS" sheet for the overall cost summary format. All cost-related fields in the provided sheets are currently populated with 0.0, indicating that detailed cost input is required from the bidder or has not yet been completed.

Form / Attachment / Pricing Sheet

This document, GSA Form 12000, is a "Prelease Fire Protection and Life Safety Evaluation for an Office Building." It is used to assess the fire safety compliance of a building where the government is considering leasing space. It consists of two parts:

• Part A: To be completed by the Offeror or their representative for offered space below the 6th floor. It includes questions about general building information, other uses, automatic fire sprinkler systems, fire alarm systems, exit signs, emergency lighting, and elevators.

• Part B: To be completed by a professional engineer for offered space on or above the 6th floor. It requires a detailed narrative report evaluating the building's fire safety conditions, including general information, occupancy classifications, construction type, vertical openings, means of egress, automatic fire suppression systems, fire alarm systems, and elevators. It also requires identification of deficiencies and recommended corrective actions.

• Part A: Yes/No/N/A questions covering building address, square footage, number of floors, other building uses (restaurants, storage, etc.), sprinkler system status and maintenance, fire alarm system status and maintenance, exit signs, emergency lighting, and elevator safety features.

• Part B: Detailed narrative requirements covering citations, building photos, floor counts, square footage, hazardous fuel load areas, ignition sources, occupancy types, construction type, vertical opening enclosures, means of egress (stairs, doors, signage), emergency lighting, emergency power, fire suppression systems (sprinklers, standpipes), fire alarm systems (including notification and voice capabilities), and elevator inspection certificates and recall operations.

• Statements: Includes an "Offeror's Statement" for Part A and a "Statement of Fire Protection Engineer" and "Offeror's Statement of Correction" for Part B, requiring attestations of accuracy and commitment to corrections.

This form is critical for bidders proposing leased office space. It outlines the minimum fire protection and life safety standards the government requires. Bidders must ensure that the spaces they offer can meet these requirements, and that the necessary evaluations and documentation (Parts A and B) are completed accurately by the appropriate parties (Offeror or professional engineer) as part of their proposal submission. Failure to comply with the requirements outlined in this form can lead to the rejection of the offered space.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect estimated annual costs for services, utilities, and ownership expenses from lessors as part of the rental consideration for government leases. This information helps the General Services Administration (GSA) determine fair market value for leased space.

Section I - Estimated Annual Cost of Services and Utilities:

• Cleaning, Janitor, and/or Char Service (Salaries, Supplies, Contract Services)
• Heating (Salaries, Fuel, System Maintenance and Repair)
• Electrical (Current, Bulb Replacement, Power for Special Equipment, System Maintenance and Repair)
• Plumbing (Water, Supplies, System Maintenance and Repair)
• Air Conditioning (Utilities, System Maintenance and Repair)
• Elevators (Salaries, System Maintenance and Repair)
• Miscellaneous (Building Engineer/Manager, Security, Social Security Tax, Workperson's Compensation Insurance, Lawn/Landscaping Maintenance, Other)

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Real Estate Taxes
• Insurance (Hazard, Liability, etc.)
• Building Maintenance and Reserves for Replacement
• Lease Commission
• Management

Lessor's Certification: Requires the lessor to certify that the entered amounts are their best estimate of annual costs.

Bidders responding to a solicitation that includes this form must complete it accurately to provide their estimated costs for services, utilities, and ownership. This data is crucial for GSA's evaluation of rental charges and determination of fair market value. The instructions provide detailed guidance on how to compute rentable area and estimate costs for each category.

Form / Attachment / Pricing Sheet

This document, titled "SECURITY UNIT PRICE LIST (FSL II)", is a pricing sheet intended for leasing specialists. It reflects the baseline set of security paragraphs for Facility Security Level II (FSL II) and is used to quote unit prices for security countermeasures outlined in the lease.

• The document lists various security requirements categorized under "FACILITY ENTRANCES, LOBBY, COMMON AREAS, NON-PUBLIC, AND UTILITY AREAS", "INTERIOR (GOVERNMENT SPACE)", "SITES AND EXTERIOR OF THE BUILDING", "SECURITY SYSTEMS", "STRUCTURE", "OPERATIONS AND ADMINISTRATION", and "CYBERSECURITY".
• For each item, it specifies whether the cost is "Priced in Shell", "Priced in Tenant Improvements", "Government Provided", or requires Lessor to provide design and installation.
• It includes fields for "Unit Price", "Quantity", and "Total" for items that are not "Priced in Shell" or "Government Provided".
• Specific items like "EMERGENCY GENERATOR PROTECTION (T.I.)" are noted as "Priced in Tenant Improvements".

This document is crucial for bidders to understand the cost structure associated with the security requirements of the lease. It details which security components are expected to be priced by the Lessor and which are covered under "Priced in Shell" or "Government Provided" categories. Bidders will use this to formulate their pricing proposals for security-related aspects of the opportunity, particularly for items requiring unit pricing and quantities.

Form / Attachment / Pricing Sheet

This document, "Exhibit D - Conceptual Floor Plan, Room Requirements, and Finishes," provides detailed schematics and room listings for a Community Based Outpatient Clinic (CBOC). It serves as a guide for potential lessors to understand the layout, room specifications, and finishes required for the space. Bidders should use this document to assess their ability to meet the government's requirements for the facility.

• Conceptual Floor Plans: Illustrates the layout of various clinic areas, including exam rooms, procedure rooms, group care rooms, and specialized patient care areas.
• Room Schedule: A comprehensive listing of all rooms within the clinic, detailing their description, quantity, square footage, and associated codes.
• Space Details: Specific requirements for individual rooms, including dimensions, door types, necessary fixtures (e.g., sinks, dispensers, toilets), and equipment.
• Procurement/Installation Requirements: Outlines which items are to be procured by the Lessor and which by the Government, covering items from casework to security cameras and emergency generators.
• Interior Finishes Notes: Specifies materials and finishes for floors, walls, ceilings, and countertops, including details on paint colors, tile types, and base materials.
• Mechanical, Electrical, and Lighting Notes: Provides technical specifications for HVAC, power, and lighting systems.

This exhibit is critical for bidders to understand the physical space requirements, the types of rooms and their intended functions, and the specific materials and systems that must be incorporated into the facility. It directly informs the scope of work and the technical aspects of any proposal related to the construction or renovation of this clinic space.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive janitorial services for the entire leased clinic space, ensuring a clean, neat, and attractive appearance in all interior and exterior areas.

• Furnish all supplies, materials, machinery, appliances, supervision, and labor for janitorial services.

• Utilize ecologically, environmentally beneficial, and/or recycled cleaning products that are phosphate-free, non-corrosive, non-flammable, and fully biodegradable.

• Select paper products with recycled content conforming to EPA's CPG.

• Maintain the clinic to meet housekeeping and sanitization requirements and Joint Commission standards.

• Perform daily, weekly, monthly, quarterly, semi-annual, and annual cleaning tasks as detailed in the document.

• Performance will be based on the Contracting Officer's evaluation of results.

• Maintain the clinic in a condition that meets all housekeeping and sanitization requirements.

• Ensure janitorial staff are competent on common hazards requiring a terminal clean in a healthcare setting.

• Comply with applicable Federal, State, and Local safety and fire regulations and codes.

• Work to be completed between 7:00 AM to 9:00 PM, Monday through Friday, or preferred hours of 8:00 AM to 12:00 PM on Saturdays.

• Services cover all interior and exterior areas of the leased clinic space.

• Janitorial staff must be vetted and background-checked; no individuals with convictions for theft, fraud, moral turpitude, or serious physical violence are permitted.

• A janitorial staff supervisor must be on-site at all times when janitorial staff are present.

• Possession of weapons is prohibited.

• Staff must wear photo identification badges.

• Adhere to specific safety precautions, including handling of human secretions and blood.

• Terminal cleaning procedures are required for rooms where patients with suspected infectious diseases have been examined.

• Hazardous waste and sharps container pick-up is the responsibility of the VA; the VA will also replace red plastic linings for hazardous waste trash receptacles.

• Lessor must maintain a minimum of two weeks' stock of supplies.

• Lessor must ensure staff complete VA training courses (Privacy and HIPPA annually, biohazard tasks every three years).

Lease / Contract Document

This document is a lease agreement (Lease No. 36C25026L0001) between a Lessor and the U.S. Government (Department of Veterans Affairs) for office and related space. It outlines the terms and conditions for the lease, including:

• Premises and Building: Defines the leased space, common area factor, and building standards.

• Lease Term: Specifies the duration of the lease, including firm and non-firm terms, and commencement date.

• Rent and Consideration: Details the annual rent, including shell rent and operating costs, with provisions for adjustments.

• Tenant Improvements (TI): Outlines requirements for the build-out of the leased space, including design, construction, and associated costs.

• Construction Standards: Specifies requirements for building shell components, materials, and finishes.

• Utilities and Services: Details the Lessor's responsibility for providing utilities, HVAC, janitorial services, and maintenance.

• Safety and Environmental: Includes requirements for fire safety systems, indoor air quality, hazardous materials, and radon testing.

• Post-Award Activities: Covers design intent drawings (DIDs), construction documents (CDs), submittals, and government access during construction.

• Security Requirements: References Facility Security Level II requirements.

• The document references "FEB 2026" for many sections, indicating a future effective date for these requirements.

• A targeted July 2026 award and August 2026 CDs phase commencement are mentioned.

This document is crucial for potential bidders to understand the specific requirements for the leased space, including construction, maintenance, and operational standards. It details the scope of work for tenant improvements and the Lessor's responsibilities, which will inform proposal development and pricing.

Form / Attachment / Pricing Sheet

This document, "Exhibit L - Contractor Rules of Behavior," is an appendix to VA Handbook 6500.6. It outlines the terms and conditions for contractor access to and use of Department of Veterans Affairs (VA) information assets, resources, systems, and sites. It serves as a User Agreement that contractors must acknowledge and accept.

• General Terms and Conditions: Covers expectations of privacy, consent to monitoring and reviews by VA personnel (OI&T, CIO, OIG), prohibition of unauthorized access or misuse of Federal Government systems, and potential penalties for violations.
• General Rules of Behavior: Details specific actions contractors must agree to, including following procedures for account access, using authorized systems and data, restrictions on using non-contractor owned equipment for sensitive VA information, not exploiting access rights, and adhering to security controls.
• Additional Conditions for Use of Non-VA IT Resources: Specifies requirements for connecting to the VA network, restrictions on remote access from public computers, and limitations on dual network connections.
• Acknowledgement and Acceptance: Requires the contractor to sign and return the document, confirming understanding and acceptance of all terms and conditions.

This document is critical for any bidder who will be performing services requiring access to VA information systems or resources. It details the security and behavior standards that must be adhered to throughout the contract performance period. Bidders must understand these rules to ensure compliance and avoid penalties. The signed document must be returned to the Contracting Officer (LCO) within the timeframe stated in the RLP/contract.

Other / Unclassified

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This document does not contain substantive information related to the SAM.gov opportunity. It is an administrative message related to PDF rendering and does not provide details on requirements, deliverables, or submission instructions for bidders.

Forms / Attachments / Pricing Sheets

This document, titled "GENERAL CLAUSES (Acquisition of Leasehold Interests in Real Property)," lists and defines various clauses that are incorporated by reference into a lease agreement. It serves as a comprehensive reference for both the Lessor and the Government regarding their rights, responsibilities, and obligations.

The document is organized by category, including:

• General: Definitions, subletting, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, mutuality of obligation.
• Performance: Default by Lessor, inspection, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, acceptance of space.
• Payment: System for Award Management maintenance, prompt payment, assignment of claims, payment by electronic funds transfer.
• Standards of Conduct: Contractor code of business ethics, covenant against contingent fees, anti-kickback procedures.
• Adjustments: Drug-free workplace, price adjustment for illegal or improper activity, price reduction for defective cost or pricing data, proposals for adjustment, changes.
• Audits: Examination of records by GSA.
• Disputes: Disputes clause.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, employment reports on veterans.
• Small Business: Protecting government interest when subcontracting, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business, utilization of small business concerns, small business subcontracting plan, liquidated damages.
• Cybersecurity: Security requirements.
• Other: Personal identity verification, basic safeguarding of covered contractor information systems, security prohibitions and exclusions.

This document is crucial for potential bidders as it outlines the standard contractual terms and conditions that will govern any lease agreement. Understanding these clauses is essential for assessing the full scope of obligations, risks, and requirements associated with the opportunity. Bidders should pay close attention to clauses related to performance, payment, default, maintenance, alterations, and any specific compliance or reporting requirements to ensure they can meet the government's expectations.

Solicitation / RFP / RFQ

This document contains "Solicitation Provisions (Acquisition of Leasehold Interests in Real Property)" and provides instructions to offerors. It outlines definitions, procedures for amendments, proposal submission, modification, revision, withdrawal, and award.

• Proposal Submission: Unless otherwise permitted, proposals must be submitted in paper media in sealed envelopes or packages, on prescribed Government forms or copies thereof, and signed. Offerors must initial any erasures or changes.

• Late Proposals/Revisions: Specific conditions are outlined for accepting late proposals or revisions, including mailing by certified/registered mail, express mail, or electronic transmission under certain circumstances. Proposals received after the specified time may not be considered unless they meet specific criteria or are the only proposal received.

• Modifications/Revisions: Subject to the same conditions as late proposals, except that a late modification making terms more favorable to the Government may be accepted.

• Withdrawal: Proposals may be withdrawn by written notice or telegram at any time before award. Facsimile proposals may also be withdrawn if authorized.

• Deviations: Offerors may submit proposals that depart from stated requirements but must clearly identify and explain any deviations and their comparative advantage to the Government.

• Data Restriction: Procedures for marking proprietary data to restrict its disclosure and use are detailed.

• Award Basis: The Government intends to award a lease to the responsible offeror whose proposal represents the best value.

• Discussions: The Government may conduct discussions with offerors within the competitive range before award.

• Rejection: The Government reserves the right to reject any or all proposals.

• Proposal Content: Initial proposals should contain the offeror's best terms from a price and technical standpoint.

• Evaluation: Proposals will be evaluated in accordance with stated factors and subfactors.

• Post-Award Debriefings: Information that may be disclosed in post-award debriefings includes the overall evaluated cost/price and technical rating of the successful offeror, overall ranking, and a summary of the award rationale.

• SAM Registration: Offerors are required to be registered in the System for Award Management (SAM) at the time of award and maintain registration throughout contract performance. This includes having a unique entity identifier and an active SAM record.

• Security Prohibitions: Provisions address security prohibitions and exclusions related to covered telecommunications equipment/services, FASCSA orders, and restricted business operations in Sudan. Offerors must represent compliance or disclose non-compliance.

• Iran Certifications: Offerors must certify that they do not engage in restricted business operations in Iran or export sensitive technology to Iran, with specific exceptions and disclosure requirements.

• Paperwork Collection: Information collection requirements are approved by OMB under Control No. 3090-0163.

• Parties to Execute Lease: Details on who must sign the lease based on the lessor's entity type (individual, partnership, corporation, joint venture).

• Service of Protest: Procedures for filing protests are outlined.

• Facsimile Proposals: Offerors may submit facsimile proposals, which are subject to the same rules as paper proposals. The telephone number for receiving facsimile equipment is to be inserted.

• Unique Entity Identifier: Information on obtaining and using a unique entity identifier is provided, with a reference to www.sam.gov.

Form / Attachment / Pricing Sheet

This document, "Exhibit B - Agency Specific Requirements (ASR)," details specific requirements for a lease, likely related to a government facility. It outlines standards, codes, and guidelines that the lessor must adhere to for the design, build-out, and operation of the leased space. It also includes additional requirements for the space, covering areas such as uniforms, health, building maintenance, and telecommunications.

• Reference Standards, Codes, and Guidelines: Lists numerous standards and guides (e.g., FGI Space Guidelines, NFPA, VA Design Guides, Barrier Free Design Guide, ABBAS) that the lessor must follow.
• Additional Requirements for the Space: Covers specific needs like Legionella mitigation, lessor employee requirements (security training, confidentiality), CCTV and intrusion detection, outdoor areas, cubicle curtains, handicap parking, canopies, interior partitions, entrance door security, emergency responder access, public address systems, and utilities conservation.
• Telecommunications Requirements: Details extensive specifications for the Information Technology (IT) infrastructure, including pathways, equipment racks, power distribution, cabling, testing, and special systems like TV distribution, nurse call, access control, video surveillance, and wireless networks.

This document is crucial for any bidder involved in the design, construction, or maintenance of the leased space. It defines the technical, safety, and operational standards that must be met. Bidders must carefully review these requirements to ensure their proposals and capabilities align with the government's specific needs for this opportunity.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks proposals for a lease of approximately 10,000 American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Occupant Area (ABOA) square feet of contiguous space in Kalamazoo, MI. The Government will evaluate proposals to select an Offeror for award of a lease.

• Space: Minimum 10,000 ABOA SF, located in a modern, quality building. Must support municipal water and sewer. Must be on the ground or first floor. No bifurcated sites. Must not be in a FEMA 1-percent-annual-chance floodplain. Must be zoned for VA's intended use. Must be in proximity to amenities, public transportation, and emergency services.

• Lease Term: Up to 20 years, including non-firm terms. Offerors must submit pricing for specific scenarios (e.g., 20-year firm term, 15-year firm with 5-year non-firm term).

• Building Standards: Must meet Federal and Local Government requirements for fire safety, physical security, accessibility, seismic, and sustainability.

• Energy Efficiency: Buildings must have an ENERGY STAR® label or meet specific exceptions and potentially undergo cost-effective energy efficiency improvements.

• Environmental: No known hazardous conditions. Phase I Environmental Site Assessment (ESA) may be required.

• Historic Preservation: Compliance with National Historic Preservation Act requirements.

• Contract Type: Lease agreement.

• Period of Performance: Up to 20 years, with government termination rights after the firm term.

• Estimated Value: Not explicitly stated, but pricing is a key evaluation factor.

• Submission Deadline: May 22, 2026, by 3:00 PM Local Time.

• Submission Method: Electronically via email to designated VA addresses or VA accessible cloud/server. No paper submissions.

• Evaluation Criteria: Award will be made to the responsible Service-Disabled Veteran-Owned Small Business (SDVOSB) Offeror whose offer conforms to requirements and is most advantageous to the Government, considering price and technical evaluation factors. Technical factors are weighted more heavily than price. Key evaluation factors include: Building, Architectural and Design Concept; Site Development; Project Management, Operation, and Maintenance Plan; Past Performance; and Price.

• Preference may be given to Service-Disabled Veteran-Owned Small Business (SDVOSB) Offerors.

• HUBZone small business concerns may waive price evaluation preference.

• Offerors must submit a complete proposal package, including GSA Form 1364 (Proposal to Lease Space) and GSA Form 1217 (Lessor's Annual Cost Statement).

• Design Intent Drawings (DIDs) are required prior to award.

• All offers must remain open and pricing valid until the award date.

• The RLP includes numerous specific requirements and forms that must be submitted.

Form / Attachment / Pricing Sheet

This document, "Exhibit T - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment," is a representation form required for offerors. It is used to determine if an offeror provides or uses "covered telecommunications equipment or services" as defined by Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

• Prohibition Overview: Details the prohibitions under Section 889(a)(1)(A) and (a)(1)(B) regarding the procurement or use of covered telecommunications equipment or services.
• Definitions: Provides definitions for terms such as "backhaul," "covered telecommunications equipment or services," and "critical technology."
• Procedures: Instructs offerors to check the System for Award Management (SAM) for excluded parties.
• Representation: Requires offerors to represent whether they "will" or "will not" provide covered telecommunications equipment or services, and whether they "do" or "do not" use such equipment or services, after conducting a reasonable inquiry.
• Disclosures: Outlines the specific information offerors must disclose if they represent that they "will" provide or "do" use covered telecommunications equipment or services. This includes details about the equipment/services, the entity that produced them, and the proposed use.

Offerors must carefully review and complete this form accurately. Failure to provide the required representations and disclosures could impact their ability to be considered for award. The information provided will be used to ensure compliance with federal regulations concerning telecommunications and video surveillance equipment and services.

Form / Attachment / Pricing Sheet

This document is a Past Performance Survey Form (Exhibit Q) for Request for Lease Proposal (RLP) 36C25026R0006. It is used to collect feedback from references regarding a lessor's performance on a lease.

• Rating System: Defines five performance ratings (Exceptional, Satisfactory, Marginal, Unsatisfactory, Neutral) with corresponding abbreviations and descriptions.
• Performance Elements: Sections to rate the lessor on:
  • Management of Leased Space (staffing, building maintenance, grounds maintenance, services)
  • Customer Satisfaction (construction quality, responsiveness to service requests, communication, issue resolution, professionalism)
  • Timeliness (project management, space delivery, punch list completion, prompt service provision)
• Narrative Summary: Open-ended questions for detailed feedback on strengths, areas for improvement, compliance difficulties, reservations about future solicitation, and other relevant issues.
• Termination Information: Inquires about lease terminations for default or convenience.
• Overall Rating: A final rating for the lessor's overall performance.
• Evaluator Information: Fields for the evaluator's printed name, signature, company, phone number, date, lease name, and period of performance.

Bidders should understand that this form will be used by the government to gather past performance information from references. The quality and detail of the feedback provided on this survey can significantly impact a bidder's past performance evaluation. Bidders should ensure their references are aware of this survey and are prepared to provide accurate and comprehensive feedback.

Form / Attachment / Pricing Sheet

This document is a "Confidentiality Certificate" for VA Contractors. It requires the contractor to certify that they will not disclose the contents of specific documents, identified as "The Physical Security Design Standards Data Definitions," which are marked for "Official Use Only."

• Contractor's Name
• Contractor Employee Name
• Signature
• Title
• Date
• Contact information (Address/telephone/email address)
• Fax number
• Lessor and Gov't. information

Bidders may be required to complete and submit this certificate as part of the proposal process, especially if the opportunity involves access to sensitive or proprietary information related to physical security design standards. It outlines the restrictions on sharing such information and the process for limited internal access.

Form / Attachment / Pricing Sheet

This document is a "CERTIFICATION OF BUILDING ENERGY PERFORMANCE" form required for the "Request for Lease Proposal" for the Kalamazoo Outpatient Clinic (RLP No. 36C25026R0006). It serves to certify that the energy performance of the project meets the energy efficiency requirements of DOE regulations, specifically 10 CFR Part 435, "Energy Conservation Voluntary Performance Standards for Commercial and Multi-Family High Rise Residential Buildings; Mandatory for New Federal Buildings."

• Fields to be completed include:
  • LOCATION
  • PROJECT TITLE
  • PROJECT NUMBER
  • PROJECT MANAGER
  • Name & Title of Certifier
  • Date
  • Name and Address of Architect-Engineer Firm
  • Title/Position of Certifier
  • Professional Registration No.
  • State Where Registered (use seal)
• A certification statement regarding compliance with DOE regulations.
• Signatures for Lessor and Gov't.

Bidders may need to complete or ensure that the project they are proposing meets the energy performance standards certified by this document. It indicates a specific compliance requirement related to energy efficiency for the leased facility.

Solicitation / RFP / RFQ

The Department of Veterans Affairs (VA) is seeking to lease a minimum of 10,000 ABOA Square Feet (SF) of medical office space and 77 surface/outside parking spaces (including 7 ADA compliant spaces) for a Consolidated Medical Clinic in Kalamazoo, Michigan. The lease term is up to 20 years.

• Space: Minimum 10,000 ABOA SF of medical office space.

• Parking: 77 surface/outside parking spaces, including 7 ADA compliant spaces.

• Location: Within a delineated area in Kalamazoo, MI (boundaries provided).

• Building Type: VA will consider space in existing buildings or new construction for multi-tenant use; existing space within a single-tenant building is preferred. Build-to-suit is not specifically for VA use only.

• Configuration: Space must be on a single floor, ground or first level. Bifurcated sites are not permissible. Space with atriums, extremely long/narrow runs, or irregular shapes will not be considered.

• Utilities: Site must support municipal water and sewer.

• Flood Zone: Offered space cannot be in the FEMA 1-percent-annual-chance flood zone.

• Zoning: Must be zoned for VA's intended use.

• Proximity: Must be near amenities (restaurants, hotels, pharmacy, shopping), a hospital/ER, fire department, and public transportation (bus rapid transit stop within 2,640 feet).

• Accessibility: Easily accessible to multiple highways.

• Loading: Loading doors required (two exterior 3'-0" width, one interior 4'-0" width). Parking lot must accommodate box trucks and semi-trailers for entry/exit (semi-trailers will not use loading dock).

• Parking Structure: Structured parking under the space is not permissible.

• Standards: Must meet Federal and Local Government requirements for fire safety, physical security, accessibility, seismic, and sustainability.

• Lease Type: Fully serviced lease required.

• Environmental: No environmental issues or hazards.

• Columns: Column size not to exceed 2 feet square; space between columns/walls not less than 20 feet.

• Lease Term: Up to 20 Years.

• Response Date: April 14, 2026, 12 PM Eastern Time.

• Issuance Date (RLP): Expected on or around April 15, 2026.

• Set-Aside: This solicitation is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

• Product Service Code: X1DB

• NAICS Code: 531120

• Contracting Office: Network Contracting Office 10, Indianapolis, IN.

• Points of Contact: Brian Walton (Lease Contracting Officer) and Kevin Adkins (Lease Contract Specialist).

Solicitation / RFP / RFQ

This is a Sources Sought Notice (36C25026R0006) for approximately 10,000 American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Office Area (ABOA) Square Feet of medical clinic space in Kalamazoo, MI. The Department of Veterans Affairs (VA) is conducting market research to identify potential sources and suitable locations for a Consolidated Medical Clinic. This notice is not a solicitation for offers but an inquiry to gauge market interest and capability, particularly from Service-Disabled Veteran Owned Small Businesses (SDVOSB) or Veteran Owned Small Businesses (VOSB).

• Space: 10,000 ABOA SF of medical office space and 77 parking spaces.

• Location: Within a delineated area in Kalamazoo, MI (boundaries specified by roads: W H Ave, W Q Ave, West & East Centre Ave, Portage Road, 5th Street, W PQ Ave, South 6th Street, West MI Ave, North & South 8th Street, M 43/West Main St, North 6th Street).

• Building Type: Existing or new construction for multi-tenant use; build-to-suit is not specifically required. Existing single-tenant buildings are preferred.

• Configuration: Single floor, ground or first floor. No bifurcated sites, atriums, extremely long/narrow spaces, or irregular shapes. Column size max 2 ft sq, min 20 ft spacing. Not in a 1-percent-annual-chance floodplain.

• Zoning: Must be zoned for VA's intended use.

• Proximity: Avoid incompatible uses (liquor stores, cannabis dispensaries, correctional facilities, etc.), residential or industrial areas. Must be near amenities (restaurants, hotels, pharmacies, shopping) and major roadways. Public transit (bus stop) within 2,640 feet.

• Parking: Structured parking under the space is not permissible.

• Compliance: Must meet Federal and Local Government requirements for fire safety, physical security, accessibility, seismic, and sustainability.

• Lease Type: Fully serviced lease required.

• Lease Term: Up to 20 years.

• NAICS Code: 531120 (Lessors of Nonresidential Buildings)

• Small Business Size Standard: $41.5 Million

• Estimated Construction/Buildout Magnitude: $2,000,000 - $5,000,000

• Lease Payments: Made in arrears; no progress payments during design/construction.

• Response Deadline: September 25, 2025, 1:00 P.M. Eastern Time.

• Submission Method: Via email to kevin.adkins@va.gov.

• Required Information: Property owner details, building address/location, statement on location within delineated area, map location, ingress/egress description, adjacent property uses, FEMA map, land development description, site plan, floor plan, parking plan, zoning type, necessary property changes, ownership evidence, title/easement/restriction information, utility availability.

• Capabilities Statement (Optional but Recommended): Company info, SDVOSB/VOSB status proof (DSBS registration), SAM.gov registration, description of up to 3 similar projects (past 5 years), evidence of conditional funding commitment.

• VA is specifically seeking information from SDVOSB or VOSB concerns. To be considered, offerors must be registered and verified in the Dynamic Small Business database (DSBS) at the time of submission and prior to award.

• Market Survey Estimated: November 2025

• Occupancy Estimated: 2027

• This is a market research notice; a solicitation may or may not be issued. No costs incurred in response will be reimbursed.