X1DB - Looking to lease in Litchfield, MN New Community Outpatient Clinic Space SDVOSB Set-Aside (Trade-off Evaluation)

Amendment / Modification

• Exhibit C.1 Detailed Space Plan: This exhibit has been added to the RLP package.

• RLP 1.05B(2) - Amenities: This section has been amended to clarify that amenities such as restaurants, retail shops, cleaners, and banks must be located within the vicinity of the Building and accessible via continuous sidewalks, walkways, or pedestrian crosswalks. Offerors must demonstrate that these amenities will exist by the Government's required occupancy date.

• RLP 1.05C - Transit Requirements: This section has been deleted in its entirety.

• Exhibit C.1 (Added)

• RLP 1.05B(2) (Amended)

• RLP 1.05C (Deleted)

• The amendment addresses questions regarding the RLP package, clarifying that a formal design program is not included and offerors are responsible for developing a design solution. Tenant improvement (TI) design will be required after award, with final layout approval subject to Government review.

• The deletion of RLP 1.05C removes transit requirements, specifically addressing the lack of public transportation and the 2640 walkable feet noted in the original RLP.

• An "Acknowledgement of Receipt" form is included as Addendum No. 1, requiring offerors to sign and return it via email to Robert.Hausman2@va.gov and Corina.Gold@va.gov.

Form / Attachment / Pricing Sheet

This document, "Exhibit C.1 Detailed Space Plan Litchfield CBOC.xlsx", provides a detailed breakdown of the space allocation and specifications for various functional areas within the Litchfield Community Based Outpatient Clinic (CBOC). It serves as a critical attachment for bidders to understand the physical requirements and layout of the facility.

The spreadsheet is organized by functional area (e.g., Indoor Public Area, Veteran Welcome Area, Patient Care Area, Logistics Area) and lists specific rooms within each area. For each room, it details:

• Room Code and Quantity
• Net Area (in square feet)
• Planner Comments (specific requirements or notes for the space)
• Required utilities and fixtures (e.g., Power, Data, Sinks, Nurse Call, Card Readers, Cameras)
• Ceiling Height and Material
• Door Function and Width
• Exhaust and Floor Material
• Lighting Level, Noise Level, Relative Humidity, Temperature (Summer/Winter)
• Wain, Wall Finish, and Wall Material

It also includes general notes and requirements applicable to multiple workstations and entry points, such as minimum data drops per workstation and the requirement for card readers at secure entry points.

This detailed space plan is essential for bidders to:

• Accurately assess the scope of work related to facility construction, renovation, or outfitting.
• Understand the specific technical requirements for each space, including power, data, plumbing, and environmental controls.
• Identify any unique or specialized room requirements (e.g., bariatric facilities, lactation rooms, specific storage needs).
• Inform their cost estimations and resource allocation for the opportunity.

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) for approximately 18,398 to 24,837 ANSI/BOMA Occupant Area (ABOA) of contiguous space in Litchfield, MN. The government is seeking a modern, quality building with specific amenities and accessibility. The RLP outlines instructions and requirements for proposals, and the government will award a lease to the selected offeror.

• Space: 18,398 to 24,837 ANSI/BOMA square feet.

• Building Quality: Modern, sound, substantial construction with good condition facade; if not new, must have undergone modernization or adaptive reuse.

• Parking: 0 structured/inside spaces and 124 surface/outside reserved spaces required.

• Roof Access: Potential need for roof access for antenna installation.

• Utilities: Fully serviced lease including utilities from a reputable third-party provider.

• Environmental: No known hazardous conditions; compliance with environmental due diligence and NEPA requirements.

• Accessibility: Must meet accessibility requirements or include plans for improvements.

• Energy Efficiency: Preference for buildings with ENERGY STAR® label; requirements for energy efficiency improvements.

• Security: Facility security level (FSL) will be determined, with associated security requirements.

• Historic Preservation: Compliance with National Historic Preservation Act requirements.

• Lease Term: 20 Years, with a 10-year firm term and government termination rights after the firm term (90 days' notice).

• Occupancy Date: Planned occupancy date of November 1st, 2027.

• Contract Type: Fully serviced, turnkey lease. Rent covers shell upgrades, TIs, operating costs, taxes, and security.

• Offers Due: May 1, 2026, by 10:00 AM CST.

• Submission Method: Email to ROBERT.HAUSMAN@VA.GOV and CORINA.GOLD@VA.GOV.

• Evaluation Criteria: Award will be based on a best-value tradeoff process, considering technical factors (compliance with RLP, location, schedule/plans) and price. Past performance is also a factor. Technical factors are significantly more important than price.

• Set-Aside: SDVOSB Set-Aside.

• NAICS Code: 531120 (Exception).

• The RLP package includes numerous documents and exhibits detailing specific requirements, forms, and clauses.

• Offerors must have an active SAM registration prior to lease award.

• Specific requirements for asbestos, fire protection, life safety, and energy efficiency are detailed.

• A detailed list of required submittals is provided in Section 3.01.