X1DZ- Lease of Space for Community Based Outpatient Clinic in Hagerstown, MD Space for 11,987 Net Usable Square Feet/ 13,785 ABOA/ 18,610 Rentable Square Feet

Form / Attachment / Pricing Sheet

This document, titled 'Exhibit K. Tenant Improvements Cost Summary (TICS) Table', is an Excel spreadsheet containing a cost breakdown for tenant improvements and shell construction. It is intended to be populated by bidders to detail project-specific costs.

• The TICS table is structured by Masterformat CSI divisions, detailing 'System Elements', 'TI' (Tenant Improvements), and 'SHELL' costs.
• It includes sections for common area factors, trade costs, general contractor fees, A/E fees, and lessor's costs.
• A 'BSAC SUMMARY' section is included for Building Specific Amortized Capital Costs.
• The 'INSTRUCTIONS' sheet provides guidance on how to use the TICS table, including filling in light blue fields on an 'INPUT' worksheet to auto-populate costs.
• Definitions for 'Tenant Improvements (TI)' and 'Shell' are provided, along with examples of cost breakdowns for materials and labor.
• The 'SHELL' sheet defines base building and enclosure components.

Bidders must use this document to provide detailed cost estimates for both tenant improvements and shell construction as required by the solicitation. The instructions guide the process of inputting project-specific information and costs, which will be used for evaluation. All cost sheets are currently populated with 0.0, indicating that bidders need to provide the actual cost data.

Amendment / Modification

• The RLP closing date has been extended from May 19, 2026, to May 20, 2026, at 10 AM EST.

• Exhibit K, titled "Tenant Improvement Cost Summary (TICs Table)," has been formally incorporated into the Lease as an official exhibit. This exhibit was part of the original package and is now added to ensure the complete set of exhibits is included.

• The closing date for the RLP.

• The exhibit package for the Lease.

• The proposal deadline has been extended to May 20, 2026, at 10 AM EST.

Amendment / Modification

• The RLP closing date has been extended from May 12, 2026, to May 19, 2026, at 10 AM EST.

• Exhibit E-3517B General Clauses have been revised to include new clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)".

• Exhibit I- Room Equipment Unit Price List has been removed in its entirety. It is not applicable to this requirement and should not be submitted with proposals. References to Exhibit I within the solicitation and evaluation criteria have also been deleted.

• RLP Closing Date

• Exhibit E-3517B General Clauses

• Exhibit I- Room Equipment Unit Price List

• Solicitation and evaluation criteria (as they reference Exhibit I)

• The proposal submission deadline has been extended to May 19, 2026, at 10 AM EST.

• Bidders are no longer required to submit Exhibit I, and any prior references to it in the solicitation or evaluation criteria are now void.

Amendment / Modification

• The RLP closing date has been extended from April 28, 2026, to May 12, 2026, at 10 AM EST.

• Item 1 of the original document (regarding the RLP closing date) is affected.

• The deadline for proposal submissions has been extended to May 12, 2026, at 10 AM EST.

Amendment / Modification

• The closing date for the Request for Lease Proposal (RLP) has been extended.

• The new closing date is April 28, 2026, at 10:00 AM Eastern Standard Time.

• The original closing date was April 21, 2026.

• The RLP closing date is the primary element affected by this amendment.

• Bidders now have until April 28, 2026, to submit their proposals.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for a lease of approximately 11,987 Net Usable Square Feet (NUSF), yielding up to 13,785 ANSI/BOMA Square Feet (ABOA) and up to 18,610 Rentable Square Feet (RSF) of contiguous space. The space must be located in Hagerstown, MD, and fulfill requirements for Patient Aligned Care Team (PACT) design and VA design guide standards. The building should be modern, well-constructed, and in good condition.

• Space: Up to 18,610 RSF, suitable for PACT design and VA standards.

• Building: Modern, sound construction, good condition, with specific facade materials.

• Parking: 0 structured/inside spaces and 130 surface/outside spaces required for Government use.

• Amenities: Proximity to public sidewalks, employee services (restaurants, retail, cleaners, banks), and transit accessibility (2+ public bus/streetcar lines within 1,320 feet).

• Environmental: No known hazardous conditions. Compliance with Energy Independence and Security Act (EISA) is required, generally necessitating an ENERGY STAR® label. Requirements for seismic safety, asbestos, accessibility, and fire protection/life safety are detailed.

• Security: Requirements based on Facility Security Level (FSL) will be detailed.

• Lease Term: 15 Years (10 Years Firm, 5 Years Soft) with Government termination for convenience rights.

• Occupancy Date: On or about November 1, 2027, or upon receipt of occupancy permit and space acceptance.

• Contract Type: Fully serviced, turnkey lease covering shell upgrades, TIs, operating costs, real estate taxes, and security.

• Offer Submission: Must be submitted electronically via email to RACHAEL.HALLOCK@VA.GOV by the deadline specified on the cover page.

• Evaluation Criteria: Award will be based on a best-value tradeoff process, considering the following factors in descending order of importance: 1. Location and Building, 2. Technical Capability and Qualifications, and 3. Past Performance. Price is also a consideration and will be evaluated for total lifecycle costs.

• Key Deadlines: Offers due by 04/21/2026, 10:00 AM EST.

• NAICS Code: 531120 (Exception).

• HUBZone Small Business Concern Price Preference Waiver is available.

• The RLP includes numerous attachments and exhibits detailing specific requirements, forms, and clauses.

• Offerors must review the Lease template provided.

• All deviations must be documented on GSA Form 1364.