Y1AB--Stabilize/Improve Building 120 - 552-21-102

Solicitation / RFP / RFQ

This solicitation is for construction services to "Stabilize / Improve Building 120" (Putnam Library) at the Dayton VA Medical Center. The project involves renovating approximately 16,800 GSF on all floors, including the basement. Work includes demolition, architectural restoration, code-compliant electrical distribution, plumbing, HVAC system analysis, flooring reinforcement, and installation of a passenger elevator.

• Renovation of all floors of Building 120, including the basement.

• Construction of offices and administrative space.

• Replacement of critical infrastructure items.

• Addressing structural deficiencies.

• Updating systems for active and functional building areas.

• Demolition and removal of existing structures.

• Architectural feature restoration.

• Code-compliant electrical distribution, plumbing, and lighting improvements.

• Installation of physical security devices, fire alarm and detection devices, and modern communication systems.

• Analysis of existing HVAC systems.

• Reinforcement/replacement of flooring systems.

• Installation of a passenger elevator.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 575 calendar days from receipt of Notice to Proceed.

• Magnitude of Construction: Between $5,000,000.00 and $10,000,000.00.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Size Standard: $45 Million.

• Wage Determination: OH20260093 is included.

• Submission Deadline: Offers are due by 12:00 PM EDT on July 15, 2026.

• Submission Format: Original, fully completed, and signed SF 1442 Offer page, bid schedule, SF 24 Bid Bond, and other required documents.

• Evaluation: Sealed bid, Invitation for Bids (IFB).

• Site Visit: Scheduled for June 12, 2026, at 1:00 PM Local Time.

• Proposal Acceptance Period: 120 calendar days.

• This solicitation is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Bidders must be VA-certified SDVOSBs and listed in the SBA Dynamic Small Business Search database at the time of bid submission and prior to award.

• Offerors must acknowledge all amendments.

• Bid guarantee is required.

• Contractors must be registered in the System for Award Management (SAM) prior to bid submission.

• Background investigations may be required for personnel.

• Specific requirements for privacy training and E-Verify system enrollment apply.

Form / Attachment / Pricing Sheet

This document contains two key attachments for the "Stabilize/Improve Putnam Library B120" project: a "List of Drawing Sheets" (Section 00 01 15) and a "Schedule for Finishes" with associated abbreviations and definitions.

• List of Drawing Sheets: Identifies all drawings included in the contract, covering architectural, civil, structural, mechanical, electrical, plumbing, fire suppression, and telecommunications. It includes demolition plans, existing conditions, new work plans, and various schedules.

• Schedule for Finishes: Details terms, abbreviations, and corresponding finish materials (e.g., Access Flooring - AF, Carpet - CP, Ceramic Glazed - CGFB). It also defines symbols used in the schedule (e.g., '**' for same finish as adjoining, 'E' for existing) and provides instructions to match existing surfaces' colors, textures, or patterns where disturbed.

• The "List of Drawing Sheets" is essential for bidders to understand the full project scope and complexity, ensuring all documentation is reviewed for accurate bidding.

• The "Schedule for Finishes" is crucial for bidders to accurately select and apply specified materials and finishes, preventing discrepancies and ensuring compliance with aesthetic and material requirements. Bidders must pay close attention to abbreviations and the detailed schedule for accurate quoting and procurement.

Form / Attachment / Pricing Sheet

This document comprises revised 100% architectural and engineering drawings for the "Stabilize / Improve Putnam Library B120" project. It details existing conditions, demolition plans, new construction, elevations, sections, various schedules, and specific construction details for the renovation and improvement of the Putnam Library.

• Architectural and Engineering Drawings: Comprehensive plans covering site work, demolition, new construction across all floors (basement, first, second, third, attic, roof), exterior elevations, building sections, interior elevations, wall types, and detailed construction elements.
• System Plans: Detailed drawings for mechanical, electrical, plumbing, fire suppression, and technology systems, including ductwork, piping, lighting, power, data, and fire alarm components.
• Schedules: Extensive lists of equipment, devices, and systems, such as HVAC data, air handling units, chillers, pumps, heat exchangers, electrical panels, lighting fixtures, plumbing fixtures, and technology system components.
• Specific Details: Includes wall types, window sections (existing and new), finishes plans, foundation details, framing plans, masonry details, concrete repair specifications, and fire suppression system layouts.
• General Information: Cover sheet with project overview and drawing index, code data, general notes, abbreviations, and symbols.

These drawings are critical for bidders to understand the full scope of work, including demolition requirements, new construction elements, material specifications, site modifications, and detailed technical information for building systems. They are essential for accurate cost estimation, project planning, and execution according to the specified standards for the U.S. Department of Veterans Affairs.

Justification and Approval (J&A) for Other Than Full and Open Competition

This document justifies the use of "other than full and open competition" (sole source) for a solicitation related to the "Stabilize / Improve Building 120 (Putnam Library)" project at the Dayton VA Medical Center. The acquisition involves a "Tridium" brand HVAC control panel.

• Procurement of a "Tridium" brand HVAC control panel.

• The panel is required to serve the HVAC Control Unit as referenced in Division 23, 23 09 23 of the project specifications.

• Tridium panels are used throughout the DVAMC Campus, and other panels are not compatible with the existing HVAC DDC system.

• The contracting activity is the Department of Veterans Affairs, NCO 10, Dayton VA Medical Center.

• The acquisition plan action ID is 36C250-26-AP-1043.

• The document references VHAPG Part 806.3 OFOC, Revision 04, with an Effective Date of 12/15/25.

• Not applicable, as this is a justification for sole source procurement, not a solicitation.

• This justification is for "Other Than Full and Open Competition" (sole source).

• The justification cites 41 USC §3304(a)(1) as the statutory authority.

• The rationale for sole source is based on Tridium's proprietary communication protocols and the need for compatibility with the existing HVAC DDC network to prevent system failures and ensure continued operation.

• Market research was not conducted, but costs will be compared with commercially published price lists and catalogs.

• Future solicitations may use "brand name or equal" language if in the Government's best interest, but this specific requirement necessitates a brand name description due to the existing fire protection network.

Justification and Approval (J&A) for Other Than Full and Open Competition

This document justifies the Department of Veterans Affairs' (VA) request to use other than full and open competition for a solicitation. The action involves procuring a "Edwards System Technology EST3X with voice communications" panel to serve as the Fire Alarm Control Unit for Project #552-21-102, which aims to Stabilize/Improve Building 120 at the Dayton VA Medical Center.

• Procurement of an Edwards System Technology EST3X fire alarm panel with voice communications.

• The panel must be compatible with the existing fire protection system throughout the DVAMC Campus.

• The specific contract type, period of performance, and estimated value are not detailed in this document.

• This document is a justification for a brand-name-only solicitation, not a solicitation itself. Therefore, proposal submission instructions and evaluation criteria are not included here.

• This justification is for "Other Than Full and Open Competition" based on the "Only One Responsible Source" authority (41 USC §3304(a)(1)).

• The proprietary communication protocols of Edwards System Technology products necessitate their use to ensure compatibility with the existing DVAMC Campus fire protection system, preventing system failures.

• Market research was not conducted. Costs will be compared against commercially published price lists and catalogs.

• Future solicitations may use "brand name or equal" language if in the government's best interest, but this specific requirement necessitates a brand name description due to existing system compatibility.

Other / Unclassified

This document is a General Decision Number OH20260093, dated 05/18/2026, for building construction in Montgomery County, Ohio. It lists prevailing wage rates and fringe benefits for various construction trades, including:

• Asbestos Worker/Heat & Frost Insulator
• Bricklayer
• Tile Finisher
• Electrician
• Elevator Mechanic
• Power Equipment Operator (Crane, Grader/Blade, Forklift, Mechanic)
• Ironworker (Ornamental, Reinforcing and Structural)
• Laborer (Mason Tender - Brick, Asbestos Abatement, Cement/Concrete, Common/General, Pipelayer)
• Painter (Brush and Roller, Spray)
• Glazier
• Pipefitter
• Plumber (HVAC Pipe Installation Only)
• Roofer
• Sprinkler Fitter (Fire Sprinklers)
• Truck Driver (Dump)
• Sheet Metal Worker (HVAC Duct and HVAC Unit Installation Only)
• Drywall Hanger and Metal Stud Installer
• Cement Mason/Concrete Finisher
• Carpenter
• Oiler

It also includes notes regarding Executive Order 13706 (Paid Sick Leave for Federal Contractors) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), along with information on the wage determination appeals process.

This document is crucial for bidders to understand the minimum wage and fringe benefit requirements for laborers and mechanics employed on construction projects covered by the Davis-Bacon Act in the specified geographic area. Bidders must ensure their proposals and labor costs comply with these prevailing wage rates.