Y1BG--EHRM Infrastructure Upgrades Construction - Bath - Project 528A6-22-700

Amendment / Modification

• The bid due date and time has been extended to June 3, 2026, at 1:00 PM EDT.

• A supplemental site visit is scheduled to examine Buildings 16 and 76 specifically for abatement purposes. Refer to the attached "Supplemental Site Visit Instructions - Bath EHRM" for details.

• The conference call-in line previously established in Amendment 0003 has been cancelled.

• Section 11 (Receipt of Offers) is modified to reflect the new due date and time.

• A new supplemental site visit is introduced, with instructions provided in an attached document.

• The deadline for proposal submission has been extended to June 3, 2026, 1:00 PM EDT.

• Offerors should acknowledge this amendment as per standard procedures.

• No further technical questions will be addressed following this supplemental site visit.

Other / Unclassified

This document announces a supplemental site visit for the EHRM Infrastructure Upgrades Construction opportunity. The visit is scheduled for Thursday, May 21, 2026, at 10:00 AM ET.

Potential bidders should note the following details for the site visit:

• Date and Time: Thursday, May 21, 2026, at 10:00 AM (ET).
• Meeting Location: Bath VA Medical Center – Building 29A, 76 Veterans Ave., Bath, NY, 14810.
• Entrance and Parking: Visitors should enter via Washington St. and park in lot #29A. Early arrival or carpooling is recommended due to parking limitations.
• Reporting Location: All attendees must report to Building 29A – Room 211, First Floor.
• Purpose: The site visit is specifically to examine Buildings 16 and 76 for abatement purposes. No further technical questions will be addressed during this visit.

Amendment / Modification

This amendment (0003) to solicitation 36C77626B0015 modifies the original solicitation with the following key changes:

• Revised Bid Due Date: The deadline for receipt of offers has been extended to May 19, 2026, at 1:00 PM EDT.

• Technical Questions Responses: Responses to technical questions have been provided. These are detailed in an attached document titled "Technical Questions Responses - Bath EHRM - 5-7-26."

• Updated Documentation: Several documents have been updated and are incorporated into this amendment:

  • "Section 01 32 16.15 Project Schedules Updated 5-5-26"
  • "Section 23 09 23 Direct-Digital Control System for HVAC Updated 5-6-26"
  • "Section 02 82 11 Asbestos Abatement Updated 5-7-26"

• New FAR Clause: FAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors," dated April 2026, has been added.

• Bid Opening: An in-person bid opening will not be held. Offerors can participate via teleconference. Details for the teleconference (dial-in number and access code) are provided, and it will be available on May 19, 2026, at 1:30 PM ET. Note that bid submissions are still due at 1:00 PM ET on the same date.

• Solicitation deadline

• Technical specifications and project schedules (via updated attachments)

• Inclusion of new FAR clause

Offerors must acknowledge receipt of this amendment. The proposal submission deadline has been extended. Bidders should review all updated documents and the new FAR clause when preparing their proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document specifies the requirements for providing and installing a complete and working direct-digital control system (DDC) for HVAC systems. The system must ensure independent operation of mechanical systems in case of network failure and integrate with existing infrastructure.

• Installation of a high-speed, peer-to-peer DDC system including controllers, a control system server, and an Engineering Control Center (ECC).

• All new controllers must be native BACnet and BTL-listed, accessible via HTML5 web browser without extensions.

• The work includes all labor, materials, software, licenses, installation, commissioning, startup, training, documentation, and warranty.

• Coordination with other contractors for furnished but not installed products (e.g., control valves, flow switches) and installed but not furnished products (e.g., refrigerant leak detection, factory thermostats).

• Integration with existing non-BACnet devices, requiring programming to convert them to BACnet-compliant BIBBs.

• The system must support monitoring, trending, graphing, scheduling, alarm management, global point sharing, and custom reporting.

• Graphic displays must update within 10 seconds, and dynamic points within 8 seconds.

• Object commands must be acted upon within 2 seconds.

• Changes in state and analog values must be transmitted within 6 seconds.

• Alarm response time must not exceed 10 seconds.

• Reporting accuracy for various measured variables (temperature, humidity, airflow, etc.) is specified.

• Control sequences must maintain measured variables at setpoints within defined tolerances.

Not explicitly detailed in this section, but the project is associated with the Bath VAMC EHRM Infrastructure and Data Center Upgrades.

• Native BACnet controllers and BTL listing are mandatory.
• HTML5 web browser compatibility is required.
• Compliance with relevant ASHRAE standards (e.g., 135-2020 for BACnet).
• Specific requirements for wiring, grounding, and installation practices.
• Submittals include shop drawings, manufacturer's literature, PICS, wiring diagrams, and a validation test plan.
• Training for VA personnel is required.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "Traditional Asbestos Abatement" specifications for the EHRM Infrastructure and Data Center Upgrades project at the Bath VAMC.

• Removal of asbestos-containing materials (ACM) from various buildings on the Bath Medical Center campus.

• ACM includes pipe insulation, exterior window caulk, floor tile and mastic, ceiling plaster, wall plaster, sheetrock, masonry, and ceiling tiles.

• Work involves containment, abatement, decontamination, and disposal of ACM.

• Specific tasks include pre-abatement activities, abatement activities (removal, encapsulation, clean-up, disposal), and cleaning/decontamination activities.

• The document specifies work within the Bath Medical Center campus.

• Specific locations for ACM removal are detailed in Section 1.1.2 and a table in Section 1.1.3.

• Strict adherence to Federal, State (New York), and local regulations (OSHA, EPA, NYSDOL, NYSDEC, DOT).

• Requirements for containment barriers, negative pressure systems, decontamination facilities (PDF and W/EDF), worker protection (PPE, training, medical surveillance), respiratory protection, and site security.

• Detailed procedures for wetting ACM, removal, encapsulation, disposal, and final inspection/clearance.

• Specific requirements for monitoring, inspection, and testing by both the Contractor's Industrial Hygienist (CPIH) and the VA's independent Industrial Hygienist (VPIH/CIH).

• Submittals required before, during, and after abatement activities.

• Detailed definitions of terms related to asbestos abatement.

Form / Attachment / Pricing Sheet

This document is FAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors," dated April 2026. It outlines the Government's requirements regarding Diversity, Equity, and Inclusion (DEI) activities for federal contractors.

• Definitions: Clarifies terms such as "Program participation" and "Racially discriminatory DEI activities."
• Contractor Agreements: Requires contractors to:
  • Not engage in racially discriminatory DEI activities.
  • Furnish information and reports, and provide access to records, as required by the Contracting Officer for compliance.
  • Report any known or reasonably knowable subcontractor conduct violating the clause to the Contracting Officer and take remedial actions.
  • Inform the Contracting Officer if a subcontractor sues the Contractor regarding the validity of this clause.
• Consequences of Noncompliance: States that noncompliance may result in contract cancellation, termination, suspension, and ineligibility for future Government contracts.
• Materiality: Recognizes compliance as material to Government payment decisions.
• Flowdown Requirement: Mandates inclusion of this clause in subcontracts at any tier, including those for commercial products and services, unless performance is outside the United States.

Bidders must understand and be prepared to comply with these requirements as a condition of performing work under a Government contract. This clause impacts how contractors manage their DEI initiatives and their relationships with subcontractors.

Form / Attachment / Pricing Sheet

This document, "Section 01 32 16.15 Project Schedules," outlines the detailed requirements for developing, submitting, and maintaining project schedules for small projects under a Design/Bid/Build contract. It specifies the format, content, and submission timelines for various schedule deliverables.

• Project Scheduler: Requires designation of a qualified 3rd-party scheduling consultant with at least 5 years of experience.
• Initial Schedule: Must be submitted within 7 calendar days after Notice to Proceed (NTP), including the first 60 days of work and a summary bar chart.
• Schedule of Costs: Due within 30 calendar days after NTP, aligning costs with project activities.
• Baseline Schedule: To be submitted within 30 calendar days after initial schedule approval, detailing the project's critical path and activity durations.
• Monthly Schedule Updates: Required by the first Monday of each month, reflecting project status and plans.
• Revised Schedules: May be requested by the Government due to projected delays or deviations.
• Final Schedule: Due within 30 calendar days of final acceptance, showing actual start and finish dates.
• Software Requirements: Schedules must be prepared using Oracle Primavera P6 Professional (v22+) or Microsoft Project Professional (v2021+).
• Technical Requirements: Includes specific logic relationships (e.g., Finish-to-Start), activity IDs, durations (max 20 workdays), and required supporting data.
• Narrative Reports: Required for initial, baseline, monthly, and revised schedules, explaining project plans, status, issues, and delays.

This document is critical for bidders as it defines the mandatory scheduling requirements for the project. Understanding these requirements is essential for accurately estimating the time and resources needed for project execution, proposal preparation, and compliance with contract terms. It dictates the software to be used, the level of detail required in the schedule, and the frequency of updates and reporting, all of which impact project management and payment processes.

Questions & Answers / Clarifications

This document provides responses to technical questions and clarifications submitted by potential bidders regarding the EHRM Infrastructure Upgrades at Bath VAMC.

• Contractor Badging: All personnel working within VA facilities or requiring access to VA information systems must obtain a VA PIV Card. Requirements and processes are detailed in the provided link. Immediate action is required upon bond provision.
• Working Hours: Normal working hours are assumed to be 7:00 am - 5:00 pm, as referenced in ATTACHMENT 6 - Contractor Core Work Hours.
• Drawings: Amendment 0002 provides an updated version of the drawings.
• Tax Exempt: Bidders should coordinate with the State of New York regarding tax exemption. The contracting office will not provide a certificate.
• Buy American Act: The Buy American Act (BAA) is applicable to this project.
• PLA Requirements: Project Labor Agreement (PLA) requirements will not be incorporated into any subsequent award.
• Project Schedules: An updated version of the VA's Master Specification 01 32 16.15, 'Project Schedules' (effective December 1, 2025), is available and will be used for this project.
• System Shutdowns/Outages: The Contractor is responsible for coordinating all required system shutdowns and network outages with the VA. The VA will work with the Contractor and subsystem vendors to minimize operational impacts.
• Controls System Integrator: The Prime Contractor is responsible for directly hiring the controls system integrator.
• ICRA Classification: The ICRA classification is Type IV, with further details on G113.
• Phasing: Phases One, Two, and Three may run concurrently. Phase Two is limited to five active work areas at a time without prior COR approval. Work area access and sequencing will be coordinated with the VA.
• Commissioning: Commissioning of systems identified in Division 01 will be performed by others. The Contractor shall coordinate with the commissioning provider.
• Asbestos: Air monitoring and sampling for asbestos are not required in demolition areas where asbestos is not identified in the contract documents. If suspect materials are encountered, work must stop, and the VA notified.
• Firestopping: AISC certification requirements for steel fabricators and erectors must be met; these will not be waived.
• Sidewalk Width: All new sidewalks are 6 ft. wide; a previous drawing had a typo.

This document clarifies several aspects of the solicitation, including requirements for PIV cards, working hours, drawing updates, tax exemption procedures, and specific technical requirements related to systems, materials, and project execution. Bidders should review these responses carefully to ensure their proposals accurately reflect the project's needs and constraints.

Amendment / Modification

This amendment modifies solicitation 36C77626B0015.

Key changes include:

• The due date and time for receipt of offers has been extended to May 13, 2026, at 1:00 PM EDT.

• The cut-off date and time for technical questions has been extended to April 17, 2026, at 1:00 PM ET.

• Updated documents have been provided: Drawings, Brand Name Justification, VAAR Clause 852.204-72 (Personnel Vetting and Credentialing), and Specification Section 32 90 00 (Planting).

• Solicitation due date and time (Item 11).

• Technical question cut-off date and time.

• Drawings (Attachment 2).

• Brand Name Justification (Attachment 5).

• VAAR Clause 852.204-72.

• Specification Section 32 90 00 Planting.

• Offerors must acknowledge receipt of this amendment.

• The deadline for submitting offers has been extended.

• The deadline for submitting technical questions has been extended.

• Bidders should review the updated drawings, brand name justification, VAAR clause, and specification section for any impact on their proposals.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 2 - Drawings Updated 4-7-27.pdf", provides updated and detailed drawings and specifications for the EHRM Infrastructure Upgrades project at the Bath VAMC (Project No. 528A6-22-700). It includes comprehensive information on general construction, structural details, material specifications, site details, load maps, fire rating plans, abatement plans (specifically for asbestos-containing floor tile and mastic), and utility plans.

• General Construction: Notes on safety, coordination, and standard requirements.
• Structural: Specifications for steel, wood, masonry, concrete, and foundations.
• Materials: Requirements for steel, reinforcing steel, wood, concrete masonry, and anchors.
• Details: Specific construction methods for pads, duct banks, site elements, and walls.
• Loads: Design criteria for floor, roof, wind, and seismic loads.
• Fire Rating Plans: Details fire resistance for walls and partitions.
• Abatement Plans: Identifies areas requiring asbestos abatement.
• Utility Plans: Shows existing and proposed underground utilities.
• Site Plan: Overall site layout and proposed improvements.
• Electrical: Detailed electrical demolition and power plans, lighting layouts, fixture and panel schedules, and specific electrical installation details.
• Architectural: Door schedules, partition types, exterior assemblies, and finish legends.
• Mechanical: Fire protection and mechanical plans for numerous buildings.

This attachment is critical for bidders to understand the detailed technical requirements, scope of work, materials, and construction methods. It provides the visual and technical specifications necessary for accurate cost estimation, proposal development, and ensuring compliance with all project requirements, including demolition, new power, lighting, and telecommunications systems.

Other / Unclassified

This document is VAAR Clause 852.204-72, "Personnel Vetting and Credentialing (MAR 2026)". It outlines the requirements for contractor personnel assigned to work for or on behalf of the VA.

• Background Investigations: Contractor personnel must undergo background investigations commensurate with the risk and sensitivity level of their assigned work. This includes compliance with VA Directive/Handbook 0710.
• Risk and Sensitivity Levels: The clause specifies that for this contract, Tier 3 and Tier 5 investigations are NOT APPLICABLE. Personnel are designated as Non-Sensitive Positions - Tier 1/Low Risk (General Contractor - Construction), with no positions designated for Tier 2/Mod Risk or Tier 4/High Risk.
• Fitness Determinations: Contractor personnel must be deemed "fit" to perform work, separate from job qualifications. Unfit personnel must be removed from the contract.
• Identification Cards (PIV): The VA will provide PIV cards or other identification as necessary for personnel requiring physical access to VA facilities or logical access to VA data. Contractor personnel must display these cards and surrender them upon contract completion, termination, or when no longer needed.
• Lost/Stolen Cards: Procedures are outlined for reporting and documenting lost or stolen PIV cards.
• Reporting: Contractors must submit quarterly status reports on PIV/identification card status for their employees.
• Flow Down: The substance of this clause must be included in subcontracts and agreements with third parties who will have access to VA facilities or data.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the specifications for planting, including plants, soils, edging, and landscape materials, for the VA Project No. 528A6-22-700 at the Bath VAMC EHRM Infrastructure and Data Center Upgrades.

• Plant Materials: Specifies requirements for various plant types including ground cover, vines, sod, sprigs, and plugs, adhering to ANSI Z60.1 standards and specific species lists for cool and warm regions.

• Planting Soils: Details requirements for evaluating and preparing planting soil, including native and imported topsoil, and specifies inorganic and organic soil amendments.

• Installation: Outlines procedures for site preparation, protection of existing elements, installation of ground cover, plants, sod, sprigs, plugs, and seeding.

• Erosion Control: Mandates the use of erosion control blankets, fabric, nets, and anchors to prevent soil erosion.

• Maintenance: Includes requirements for plant maintenance, slope erosion control maintenance, and removal of dying or dead plants.

• Turf Maintenance: Specifies mowing, fertilization, watering, and aeration practices for cultivated turf areas.

• Plant Quality: Plants must be well-branched, vigorous, healthy, and free from disease, insects, and damage. Specific standards are provided for sod, sprigs, and plugs.

• Soil Quality: Soil must meet specific organic matter content, particle size, and pH requirements, with detailed testing procedures outlined.

• Installation Quality: Installation must adhere to specified timelines (e.g., sod within 36 hours of harvesting), spacing, and environmental conditions (e.g., avoiding frozen or excessively wet ground).

• Warranty: A two-year warranty is required for plantings and against material defects, beginning after planting completion.

Not explicitly stated in this document, but it pertains to the "Bath VAMC EHRM Infrastructure and Data Center Upgrades" project.

• Submittals: Requires submittal of manufacturer's literature, photographs of plant materials, installation instructions, warranties, test reports, certificates, and qualifications.
• Preinstallation Meetings: A preinstallation meeting must be conducted at the project site a minimum of 30 days before beginning work.
• Quality Assurance: Installer qualifications must be met, including experience and certifications. The Contracting Officer's Representative has the right to inspect and reject plant materials.
• Pesticides: Integrated Pest Management (IPM) practices are to be considered, with approval required for pesticide use.
• Water: Water sources must be approved and suitable for irrigation.

Form / Attachment / Pricing Sheet

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition for the EHRM Infrastructure Upgrades Construction project at the Bath VA Medical Center (VAMC). It supports the procurement of specific construction materials that are brand name items.

• Project: EHRM Infrastructure Upgrades Construction at Bath VAMC.
• Procurement Type: Firm-fixed price contract, justified for other than full and open competition.
• Brand Name Items:
  • Security camera and monitoring system / Physical security access control system: Lenel OnGuard (Managed by M3T Corporation).
  • Fire alarm system: Honeywell Notifier (Managed by Johnson Control).
  • Professional Survey Services: Ground Penetrating Radar Systems (GPRS).
• Justification for Brand Name: Standardization throughout the facility, to avoid duplication in costs, and ensure proper interface and operability with existing systems. Using non-brand name items could compromise system integrity and require costly modifications.
• Estimated Project Magnitude: Between $20,000,000 and $50,000,000.
• Set-Aside: The overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside.
• Buy American Act (BAA) Compliance: Market research confirmed that the specified brand name items comply with BAA requirements.

This document explains why specific brand-name items are required for the EHRM Infrastructure Upgrades project at Bath VAMC. Bidders should note that the overall procurement is an SDVOSB set-aside. The justification highlights the critical need for compatibility with existing systems, which may influence the selection of subcontractors or the approach to integration for these specific components.

Other / Unclassified

This document is a sign-in sheet for a site visit related to the "36C77626B0015 EHRM Infrastructure Upgrades Construction – Bath VAMC" opportunity. The visit took place on April 1, 2026, at 10:00 AM ET.

This document lists the companies and individuals who attended the site visit. Potential bidders can use this information to understand which competitors or related parties may have attended, and to potentially network or gather insights from those who were present. It indicates industry interest and participation in the opportunity.

Amendment / Modification

This document is Amendment 0001 to Solicitation 36C77626B0015. The primary purpose of this amendment is to provide the Site Visit Sign-in Sheet.

• The amendment provides the "Site Visit Sign-in Sheet - Bath EHRM 4-1-26".

• This amendment does not appear to alter the original solicitation's deadlines or requirements, but it does provide an important attachment related to a site visit.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 2 - Drawings.pdf", provides comprehensive architectural and engineering drawings for the BATH VAMC EHRM INFRASTRUCTURE UPGRADES project. It details site plans, construction staging, grading, utilities, electrical systems, structural elements, fire ratings, hazardous material abatement, and specific construction details. It also includes material specifications, design criteria (loads, seismic), foundation and framing plans, various schedules (lintels, columns, fasteners), building code reviews, life safety plans, demolition plans, floor plans, reflected ceiling plans, exterior elevations, building sections, wall sections, and detailed construction views. The drawings cover numerous buildings within the Bath VAMC facility.

• Site and Infrastructure: Site plans, grading, drainage, utility plans, electrical duct bank layouts, soil boring logs.
• Structural and Building Elements: Material specifications (lumber, steel, concrete), design criteria (loads, seismic), foundation plans, roof framing, truss details, wall assemblies, sections, and details.
• Systems: Fire rating plans, hazardous material abatement plans, fire protection systems (sprinklers, clean agent), electrical power plans, communications infrastructure (cabling, rooms, pathways), HVAC details, and control diagrams.
• Layouts: Floor plans, reflected ceiling plans, exterior elevations, demolition plans for multiple buildings.
• Schedules and Details: Door schedules, finish schedules, panel schedules, cabinet and pathway details, bonding details, outlet conventions.
• Compliance: Building code review, life safety plans.

These drawings are critical for bidders to accurately assess the project scope, understand existing conditions, identify all technical requirements, and develop a comprehensive and competitive bid. They provide essential information for site logistics, material and labor estimation, compliance with standards, and planning for construction, renovation, and system upgrades, particularly for electrical, communications, HVAC, and fire protection systems. Thorough review is necessary for accurate proposal development and execution planning.

Form / Attachment / Pricing Sheet

This document, "Appendix L - Environmental Survey," is an attachment to the "Design of EHRM Training and Admin Space Support" opportunity. It details the findings of an environmental survey conducted at the VA Medical Center in Bath, New York, specifically focusing on asbestos-containing materials (ACM) and lead-based paint (LBP).

• Asbestos Survey: Conducted January 8-9, 2024, identifying 104 suspect ACM systems across various buildings and locations within the VA Medical Center. 244 samples were collected.
• Lead-Based Paint (LBP) Screening: A limited screening was performed on January 8-9, 2024, identifying 62 surfaces with positive LBP results out of 310 tested surfaces. Typical components with LBP include doors, door frames, windowsills, and walls.
• Laboratory Analysis: Samples were transported to Iris Environmental Laboratories for asbestos analysis using Polarized Light Microscopy (PLM) and Transmission Electron Microscopy (TEM).
• Limitations: The survey identified readily accessible suspect hazardous building materials that would be impacted by planned renovations. It did not include operational utility systems, below-grade or subfloor sampling, concealed pipe chase spaces, or inaccessible crawlspaces.

This document is crucial for bidders as it identifies potential hazardous materials (asbestos and lead-based paint) within the renovation areas. Understanding the location and type of these materials is essential for:

• Accurate Bidding: Incorporating costs for abatement or specialized handling of hazardous materials.
• Safety Planning: Developing site-specific safety plans for workers.
• Compliance: Ensuring all work complies with environmental regulations and safety standards.

Form / Attachment / Pricing Sheet

This document specifies the "Contractor Core Work Hours" for the contract. It outlines the standard working hours and the procedure for requesting work outside of these hours.

• Normal Working Hours: Monday through Friday, 8:00 AM to 4:30 PM (local time), excluding weekends and Federal Holidays.
• Work Outside Normal Hours: Requires approval from the Contracting Officer and the COR.
• Request Procedure: Requests must be submitted via email at least 72 hours prior to the requested date.
• Cost: No additional cost to the Government for work outside normal hours.
• Approval Contingency: Approvals are subject to the availability of on-site staff.

This information is crucial for bidders to understand the expected working schedule and the process for any deviations, which may impact resource planning and proposal development.

Form / Attachment / Pricing Sheet

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition for the EHRM Infrastructure Upgrades Construction project at the Bath VA Medical Center (VAMC). It justifies the procurement of specific brand-name construction materials.

• Project: EHRM Infrastructure Upgrades Construction at Bath VAMC.
• Contracting Activity: Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC).
• Justification: The use of specific brand-name items (Lenel OnGuard for security systems and Honeywell Notifier for fire alarm systems) is required due to standardization throughout the facility. Using non-brand-name items would create significant duplication in costs and may not function properly with existing systems.
• Brand Name Items:
  • Security camera and monitoring system / Physical security access control system: Lenel OnGuard (Managed by M3T Corporation).
  • Fire alarm system: Honeywell Notifier (Managed by Johnson Control).
• Project Value: Estimated between $20,000,000 and $50,000,000.
• Statutory Authority: Only One Responsible Source and No Other Supplies or Services Will Satisfy (41 USC §3304(a)(1)).
• Market Research: Conducted and confirmed that specified brand-name items are manufactured in the U.S. and comply with the Buy American Act.
• Competition: The overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside. Offerors will be responsible for obtaining pricing for materials and components.

This document explains why certain brand-name components are required for the EHRM Infrastructure Upgrades project. Bidders should note that the overall project will be competed, but specific suppliers for the Lenel OnGuard and Honeywell Notifier systems may be necessary to meet the project's standardization and compatibility requirements. The document also confirms compliance with the Buy American Act for these specified items.

Form / Attachment / Pricing Sheet

This document provides instructions and details for an organized site visit related to the EHRM Infrastructure Upgrades Construction project.

• Date and Time: Wednesday, April 1, 2026, at 10:00 AM (ET).
• Meeting Location: Bath VA Medical Center – Building 32, 76 Veterans Ave., Bath, NY, 14810.
• Current Entrance: Visitors must enter over the bridge from Washington St. and park in parking lot #3.
• Reporting Location: All attendees must report to Building 32 – Room 113, First Floor.
• Recommendations: Due to parking limitations, visitors are advised to arrive early or carpool.

This document is crucial for potential bidders to understand the logistics of attending the mandatory site visit. It provides specific directions for arrival, parking, and reporting, which are essential for site-specific information gathering relevant to the construction opportunity.

Solicitation / RFP / RFQ

This is a solicitation for "EHRM Infrastructure Upgrades Construction" at the Bath VA Medical Center. The project is a competitive Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• The contractor shall provide all tools, equipment, materials, labor, supervision, and personnel necessary for the completion of the EHRM Infrastructure Upgrades Construction project.

• Work includes general construction, demolition, sitework, and necessary removal of existing structures and construction, in accordance with attached Specifications and Drawings.

• Certification and Accreditation (C&A) requirements do not apply.

• Estimated Magnitude of Construction: $20,000,000 to $50,000,000.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Begin within 10 calendar days after notice to proceed and complete within 750 calendar days.

• Bids are due electronically by 1:00 PM (ET) on April 10, 2026.

• Offers must be submitted via email to thomas.council@va.gov.

• Award will be made to the responsible bidder whose bid is most advantageous to the government, considering only price.

• Evaluation criteria: Price (FAR 52.214-19).

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA certification database at the time of bid submission and at the time of award.

• A site visit has been scheduled and is the only opportunity to visit the site.

• Technical questions must be submitted via email by April 10, 2026, at 1:00 PM (ET).

• Bid Guarantee required (SF 24), not less than 20% of bid price, not to exceed $3,000,000. Bid bond must be submitted electronically.

• Performance and Payment Bonds (SF 25 and SF 25A) will be required upon award.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 4 - Pre-Construction Risk Assessment.pdf", is an attachment to the SAM.gov opportunity record. Its purpose is to provide a pre-construction risk assessment related to the opportunity.

As a PDF document, the key elements would typically include an assessment of potential risks prior to the commencement of construction activities. This could involve identifying hazards, evaluating their likelihood and impact, and outlining mitigation strategies.

Bidders should review this document to understand the potential risks associated with the project. This information is crucial for developing accurate proposals, pricing, and project execution plans, as well as for assessing the overall feasibility and challenges of the opportunity.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)(DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• General Construction: The contractor will not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded from this calculation.
• Certification Requirement: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will render the offer ineligible for award.
• Acknowledgement of Penalties: The offeror acknowledges that false certifications are subject to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation (e.g., invoices, subcontracts) to verify compliance during contract performance and upon completion.

This form is critical for bidders to understand the subcontracting limitations specific to construction contracts. Bidders must accurately assess their ability to comply with the 85% threshold for non-SDVOSB/VOSB subcontractors and complete this certification correctly to remain eligible for award.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" wage determination for Building Construction Projects in Steuben County, New York. It specifies the prevailing wage rates and fringe benefits required for various construction trades.

• General Decision Number: NY20260117
• Publication Date: 01/02/2026
• Effective Date: 07/01/2024 (for some entries)
• Geographic Area: Steuben County, New York
• Project Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Trades and Rates: Lists specific trades (e.g., Tile Setter, Cement Mason, Carpenter, Electrician, Ironworker, Plumber, Roofer, Bricklayer, Glazier, Laborer, Operator, Welder) along with their corresponding hourly wage rates and fringe benefits.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors), outlining applicable requirements.

Bidders must use this document to understand the minimum wage and fringe benefit requirements for laborers and mechanics employed on the construction project. This information is crucial for accurate cost estimation and proposal development to ensure compliance with federal labor standards.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 1 - Specifications.pdf", comprises the "Table of Contents" for the "BID DOCUMENTS" related to the "BATH VAMC EHRM INFRASTRUCTURE AND DATA CENTER UPGRADES" project. It serves as a comprehensive roadmap to the technical specifications and requirements for the project, detailing various sections and divisions of the bid documents.

• Document Title: TABLE OF CONTENTS
• Section: 00 01 10
• Project: BATH VAMC EHRM INFRASTRUCTURE AND DATA CENTER UPGRADES
• Date: 06-01-24
• Divisions Covered: The table of contents outlines sections organized by divisions, including SPECIAL SECTIONS (00), FIRE SUPPRESSION (21), PLUMBING (22), HEATING, VENTILATING, AND AIR CONDITIONING (HVAC) (23), INTEGRATED AUTOMATION (25), ELECTRICAL (26), COMMUNICATIONS (27), ELECTRONIC SAFETY AND SECURITY (28), EARTHWORK (31), EXTERIOR IMPROVEMENTS (32), and UTILITIES (33).
• Detailed Specifications: The document further elaborates on specific technical requirements for various systems, including:
  • Electrical: Medium-voltage and low-voltage cables, grounding and bonding, conduits, transformers, panelboards, switches, circuit breakers, engine generators, UPS systems, automatic transfer switches, lightning protection, interior and exterior lighting.
  • Communications: Copper and optical fiber backbone cabling, splicing, terminations, patch cords, cabinets, racks, cable management, termination blocks, patch panels, raceway, grounding, identification, and commissioning.
  • Utilities & Exterior: Storm sewer, water utilities, concrete and cement for exterior improvements, asphalt paving, decorative metal fences and gates, and planting.
  • Piping & Components: Steam condensate piping, valves, strainers, safety valves, pressure gauges, thermometers, and thermal insulation.
• Installation Standards: Detailed requirements for pipe hangers, supports, buried utility warning tape, direct-buried systems, pipe cleaning, welding, joint construction, and insulation.
• Testing and Quality Control: Procedures for hydrostatic and pneumatic testing, holiday testing, and reporting.

This document is critical for bidders to understand the full scope of work, accurately estimate costs, and prepare compliant technical proposals. It dictates the precise materials, standards (e.g., NEC, NEMA, UL, ASTM, IEEE, NFPA, ANSI, ASME, MSS SP), installation methodologies, and rigorous testing protocols required for the EHRM Infrastructure and Data Center Upgrades at Bath VAMC. Bidders must meticulously review these specifications to ensure their proposed products and methods meet all stated requirements, as failure to comply may result in rejection of submittals or work.

Solicitation / RFP / RFQ

This is an Invitation for Bid (IFB) for the Design-Bid-Build EHRM Infrastructure Upgrades Construction project at the Bath VA Medical Center. The Department of Veterans Affairs (VA) is seeking to award a single Firm-Fixed-Price contract for these construction services.

• General construction, demolition, and sitework.

• Removal of existing structures.

• Construction to complete the EHRM Infrastructure Upgrades.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Approximately 750 calendar days from the issuance of the Notice to Proceed.

• Magnitude of Construction: Estimated between $20,000,000 and $50,000,000.

• The solicitation will be conducted in accordance with FAR Part 14.

• Evaluation procedures will be detailed within the solicitation document.

• All questions must be submitted in writing via email to thomas.council@va.gov. Telephone inquiries will not be accepted.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offers from concerns other than SDVOSB will not be considered.

• Applicable NAICS Code: 236220 with a size standard of $45 million.

• The solicitation is expected to be issued in early April of 2026.

• This notice is not a request for competitive offers.