Y1DA--586-22-105 Pharmacy Physical Security Upgrade (Re-Solicit)

Other / Unclassified

This document is a sign-in sheet from a pre-proposal conference and site visit for the "Pharmacy Upgrades Resol" opportunity, identified by solicitation number 36C25626R0015.

This document lists attendees from various companies, including their names, companies, prime/subcontractor status, phone numbers, and email addresses. This information can be valuable for potential bidders to identify other interested parties, potential teaming partners, or competitors who attended the pre-proposal conference and site visit.

Amendment / Modification

This amendment extends the deadline for the receipt of offers and provides answers to RFI questions. The Hour & Date for Receipt of Offers is extended to May 18, 2026, at 15:00 CDT.

Answers to RFI questions will be posted on SAM.gov when available.

This amendment also incorporates the correct Hinds County, MS Wage Determination (MS20260051).

• Receipt of Offers deadline

• Wage Determination

• The deadline for submitting offers has been extended to May 18, 2026, 15:00 CDT.

• Bidders should refer to SAM.gov for RFI answers.

• The correct Hinds County, MS Wage Determination is now included.

Other / Unclassified

This document is a General Decision Number (MS20260051) dated 01/02/2026, which supersedes MS20250051. It provides prevailing wage rates and fringes for various construction-related classifications in Hinds County, Mississippi. The construction type specified is "Building" and explicitly excludes single-family homes or apartments up to and including 4 stories.

This document is crucial for bidders on construction projects in Hinds County, Mississippi, that fall under the "Building" construction type (excluding small residential structures). It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such federal or federally assisted projects, as required by the Davis-Bacon Act. Bidders must use these rates to accurately estimate labor costs for their proposals and ensure compliance with labor standards if awarded the contract. The document also provides information on Executive Orders related to paid sick leave (EO 13706) and minimum wage (EO 13658) for federal contractors, as well as the process for appealing wage determinations.

Form / Attachment / Pricing Sheet

This document is a "Request for Information (RFI) Form" intended for vendors to submit pre-proposal inquiries regarding an opportunity. All inquiries must be submitted via email to andrew.misfeldt@va.gov using an editable version of this form.

• Company Name and Offeror: To identify the submitting entity.
• From (person submitting question): Contact person's name.
• Phone Number: Contact person's phone number.
• Date of Proposal Inquiry: Date the inquiry is submitted.
• Proposal Inquiry: A numbered section for typing specific questions (RFI #1, RFI #2, etc.).

This form is crucial for bidders to ask clarifying questions about the opportunity. It outlines the required format and submission method for all pre-proposal inquiries, ensuring that the government receives structured questions for response. Bidders should use this form to gather necessary information before submitting their proposals.

Specifications

This document contains the specifications for the "Pharmacy Physical Security Upgrade" project at the Jackson VA Medical Center in Jackson, MS. It details the requirements for general construction, alterations, demolition, and the installation of physical security upgrades. Key aspects include:

• General Construction: Phased general construction, alterations, demolition, and installation of physical security upgrades.
• Key Deliverables: Replacement of access controls, toilet room upgrades, HVAC modifications, specific finish and lighting upgrades.
• Alternates:
  • Alternate No. 1: Deletes demolition and installation of the Access Control system.
  • Alternate No. 2: Deletes flooring work, retaining existing flooring and installing new flooring adjacent to it, and deleting dismantling/reassembly of Pill Dispensing units.
  • Alternate No. 3: Demolition of Outpatient Vault door and associated frame, and repair of the remaining opening.
• Specifications and Drawings: Available from the website where the solicitation is posted; additional copies will be at the Contractor's expense.
• Construction Security Requirements: Includes physical and administrative security procedures, badge requirements, inspection of personal effects, 10-day notice for security arrangements, prohibition of photography without permission, and the VA's right to shut down the project site in an emergency.
• Key Control: General Contractor to provide duplicate keys and lock combinations to the COR. Permanent lock cylinders to be turned over to the VA locksmith.
• Document Control: General Contractor responsible for safe keeping of all drawings and project manual. Certain documents may be marked "Law Enforcement Sensitive" or "Sensitive Unclassified". Paper waste and electronic media must be shredded and destroyed.
• Motor Vehicle Restrictions: Vehicle authorization requests required 24 hours in advance; access restricted to material pickup/drop-off. Limited parking permits for General Contractor and employees.
• Operations and Storage Areas: Confined to authorized areas; Contractor holds Government harmless from liability. Temporary buildings require CO approval and are Contractor's expense. Established roadways to be used. Protection of curbs and sidewalks required.
• Restoration: Contractor shall restore existing work as necessary to install new work, conforming to original construction quality. Damage caused by Contractor's workers must be restored at Contractor's expense.
• As-Built Drawings: Contractor shall maintain two full-sized sets of as-built drawings, kept current during construction, and deliver two approved completed sets in electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after project acceptance.
• Warranty Management: Develop a warranty management plan including roles, responsibilities, contact points, and status of warranty items. Joint 4-month and 9-month warranty inspections will be conducted.
• Phasing: The project involves phased construction, with specific plans for Outpatient Pharmacy, Phase I (Partial Pharmacy Renovation), Phase II, Phase III, and Phase IV (Narcotics). Inpatient Phasing Plan is also detailed.

This document outlines the comprehensive requirements for the Pharmacy Physical Security Upgrade project, emphasizing safety, security, and detailed procedural steps for contractors.

Solicitation / RFP / RFQ

This document outlines the general requirements for the "Pharmacy Physical Security Upgrade" project at the GV (Sonny) Montgomery Uptown VA Medical Center in Jackson, MS. The project involves general construction, alterations, demolition, and installation of physical security upgrades, including access controls, toilet room upgrades, HVAC modifications, and specific finish and lighting upgrades.

• General Construction: Phased general construction, alterations, demolition, and installation of physical security upgrades.

• Access Controls: Installation and potential demolition of access control systems and components.

• Interior Upgrades: Toilet room upgrades, specific finish and lighting upgrades.

• HVAC Modifications: Necessary modifications to the HVAC system.

• Security Plan: Contractor must develop and implement a security plan covering physical and administrative procedures.

• Site Preparation: Complete site preparation, including demolition and removal of existing structures.

• Project Name: Pharmacy Physical Security Upgrade

• VA Project No.: 586-22-105

• Bid Documents Date: 07/24/2024

• Revised Date: 01/16/2026

• Site Visits: Bidders must schedule appointments with the Medical Center Contracting Officer's Representative (COR) for site visits.

• Specifications and Drawings: Available from the website where the solicitation is posted; additional copies are at the Contractor's expense.

• Security Requirements: Strict adherence to VA security management programs, including employee identification, access restrictions, and photography limitations.

• Phased Approach: The project will be executed in multiple phases (Phase I through VI, and Phase B-I, B-II) with detailed plans for each phase, including demolition, new work, and relocation of personnel and equipment. Specific lead times and coordination with the COR are required for each phase.

• Alternate No. 1: Deletes demolition and installation of Access Control system and components.

• Alternate No. 2: Deletes a portion of existing flooring and related work.

• Alternate No. 3: Includes demolition of Outpatient Vault door and associated frame.

• The Medical Center and Pharmacies must maintain 24-hour operations; any interruption must be scheduled and coordinated with the COR.

• Casework and workstations within the pharmacy are not included in the scope of work; handling will be by the VA's furniture vendor.

• Contractor is responsible for all temporary utilities and site operations.

• Detailed requirements for restoration, as-built drawings, warranty management, use of roadways, temporary elevators, temporary toilets, utility services, tests, instructions, relocated equipment, and construction management software are provided.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and details for the "Pharmacy Physical Security Upgrade" project at the G.V. (Sonny) Montgomery VA Medical Center. It outlines the scope of work, phasing plans, demolition and new work plans for various building systems (architectural, fire protection, plumbing, mechanical, electrical), and includes detailed notes and legends for each discipline.

• Architectural Drawings: Overall floor plans, demolition plans, reflected ceiling plans, and phasing plans for both outpatient and inpatient pharmacies.
• Fire Protection Drawings: Demolition and new work plans for sprinkler systems, including hanger details and design criteria.
• Plumbing Drawings: Demolition and new work plans for plumbing systems, including fixture schedules.
• Mechanical Drawings: Demolition and new work plans for HVAC systems, including details on ductwork, dampers, and security grates.
• Electrical Drawings: Demolition and new work plans for electrical systems, including lighting, power, security systems (alarms, access control, CCTV, Lynx), and fire alarm systems.
• Details and Schedules: Various details for construction elements, schedules for demolition and new work, and legends for symbols and abbreviations.

These drawings are critical for bidders to understand the physical scope of the "Pharmacy Physical Security Upgrade" project. They provide detailed information on the existing conditions, proposed modifications, phasing of work, and specific requirements for each trade. Bidders will need to use these drawings to develop accurate proposals, understand the complexity of the work, and plan for execution, including coordination with existing systems and adherence to safety and infection control protocols.

Form / Attachment / Pricing Sheet

This document, titled "EXHIBIT A PERFORMANCE RELEVANCY SURVEY," is a form for offerors to provide information about their past performance on relevant contracts. It is used to help the government evaluate the offeror's capability to perform the work required by the solicitation.

Part 1. CONTRACT REFERENCES:

• Offerors must provide details for up to 5 completed projects (within 5 years of solicitation issue date).
• Required information includes:
  • Project/Contract Title, Number, Location
  • Prime or Subcontractor role
  • Original and Current/Completed Contract Value
  • On-time completion status, start/end dates, reasons for delay, liquidated damages
  • CPARS availability
  • Detailed description of work performed and its relevance (Very Relevant, Relevant, or Semi-Relevant).
  • Point of Contact for the reference.
• Offerors are responsible for following up with references to ensure questionnaires are submitted before the solicitation close.

Part 2. NOT RELATED TO PART 1:

• Additional offeror information required once per submission package.
• Includes assessment of liquidated damages in the last five years.
• Information on problems encountered and corrective actions taken.
• Explanation of any marginal CPARS ratings.
• Details on other past performance considerations (awards, letters of appreciation, unique skills/accomplishments, technically relevant areas).
• Specific descriptions of work performed by the offeror and major subcontractors, including whether the same subcontractors will be used for this project.

This form is critical for bidders to demonstrate their past performance and relevance to the solicitation's requirements. Completing this survey accurately and thoroughly, with detailed descriptions of relevant work and subcontractor involvement, will be essential for proposal evaluation.

Form / Attachment / Pricing Sheet

This document is a Past and Present Performance Questionnaire. It is designed to gather feedback from reference contacts regarding a contractor's performance on previous projects. Bidders are instructed to provide this form to their references, who will then complete and submit it directly to the Contract Specialist.

• Contractor Information: Fields for the contractor's company name, address, point of contact, contract details (title, period of performance, number, dollar value, description of work), and role on the project (Prime, Sub-contractor, Key Personnel).
• Respondent Information: Fields for the reference contact's company name, address, point of contact, and contact details.
• Performance Information: A rating scale (1-6, Unsatisfactory to Exceptional) for 23 specific performance areas, including management, personnel, quality control, schedule adherence, responsiveness, and overall performance. Narrative explanations are required for ratings of 1 or 2.
• Specific Questions: Includes questions about cure/show cause notices, willingness to re-award, and CPARS rating.
• Remarks Section: A free-form text area for detailed comments.

This form is crucial for bidders as it is the mechanism for collecting past performance information, which is often a significant evaluation factor in government contracting. Bidders must ensure they provide this to appropriate references and that these references complete and submit it by the deadline to the specified email address (Andrew.misfeldt@va.gov).

Form / Attachment / Pricing Sheet

This document is Exhibit E, a Surety Form, to be completed by the surety and submitted by the offeror as part of the technical proposal package. It collects information about the contractor's bonding history and financial standing with the surety.

• Contractor Information: Name, Address, Telephone, Email.
• Surety Information: Name, Address, Point of Contact (POC), Title, Telephone, Email.
• Bonding History: Duration of bonding for the contractor, contractor's rating, bonding limit for a single project, and aggregate bonding amount.
• Financial Standing Questions: Whether the surety has ever had to complete a project for the contractor, if liability insurance has been refused, if there have been complaints of non-payment by subcontractors/suppliers, and if the surety has had to pay subcontractors/suppliers.

Bidders must ensure this form is accurately completed by their surety and submitted with their technical proposal. The information provided by the surety is critical for assessing the contractor's financial stability and ability to perform the contract, which is likely a key component of the technical evaluation.

Form / Attachment / Pricing Sheet

This document is Exhibit D, a Contractor Evaluation Form focused on Construction Safety. It requires bidders to provide specific safety-related data and documentation.

• OSHA 300 Forms Data: Bidders must report man-hours, number of cases involving days away from work/restricted activity, and the Days Away, Restricted, or Transferred (DART) rate for 2023, 2024, and 2025. They must also report the number of serious, willful, or repeat violations from OSHA within the last 3 years and attach explanations for any violations.
• Required Attachments: Copies of OSHA 300 and 300a Forms must be submitted.
• Safety Program Administration: Bidders need to identify who administers their company's Safety and Health Program.
• Insurance Experience Modification Rate (EMR): The current EMR must be provided on the insurance carrier's letterhead. If the EMR is greater than 1.0, a written explanation from the insurance carrier detailing the reasons and anticipated reduction date is required.

This form is critical for bidders to demonstrate their company's commitment to and record of construction safety. Accurate and complete submission of this information, including the OSHA data and EMR, is likely a key factor in proposal evaluation and may impact a bidder's eligibility or competitiveness for the opportunity.

Form / Attachment / Pricing Sheet

This document is Exhibit C, a "Subcontractor Information and Consent Form." It is required to obtain consent from major subcontractors and teaming partners for the release of their past performance information to the prime contractor during the source selection process. The government requires this consent because prime contractors are considered private parties.

• Subcontractor/Teaming Partner Information: Requires the name, telephone, address, and DUNS/Cage Code of the firm acting as a subcontractor or teaming partner.
• Prime Contractor Information: Requires the name, telephone, address, and DUNS/Cage Code of the prime contractor submitting the proposal.
• Consent Statement: A statement confirming understanding of the government's emphasis on past performance and granting permission to discuss past and present performance information with the prime contractor.
• Reference List: A section for the subcontractor to provide details on their past contracts, including contract number and title, their role (Prime/Sub) and work performed, and a reference contact person's name, email address, and phone number.

Prime contractors must ensure that all major subcontractors and teaming partners complete and submit this form. The information provided in the reference list will be used by the government to assess the past performance of potential subcontractors and teaming partners as part of the overall evaluation of the prime contractor's proposal. Failure to obtain and submit these consent forms may impact the evaluation of past performance.

Other / Unclassified

This document is a General Decision Number (MS20260052) dated 01/23/2026, which supersedes MS20250052. It provides prevailing wage rates and fringe benefits for various construction trades in Jackson County, Mississippi. The decision covers "BUILDING CONSTRUCTION PROJECTS" excluding single-family homes or apartments up to four stories.

This document is crucial for bidders on construction projects in Jackson County, Mississippi, as it establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on federal or federally funded construction contracts subject to the Davis-Bacon Act. Bidders must use these rates to accurately calculate labor costs for their proposals. The document also provides information on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), which may apply to contracts awarded under this determination, and outlines the process for appealing wage determinations.

Statement of Work (SOW) / Performance Work Statement (PWS)

The G.V. (Sonny) Montgomery VA Medical Center requires a complete upgrade of its pharmacy physical security systems and interior renovations to meet current physical security requirements. This includes work on both the inpatient (Basement) and outpatient (1st floor) pharmacies.

General:

• Provide all labor, materials, tools, equipment, and expertise to perform work in accordance with provided specifications, drawings, and contract terms.
• Comply with all local, federal construction, and environmental codes.
• Renovate pharmacy functional areas to meet physical security requirements per VA standards and relevant codes (e.g., Physical Security and Resiliency Design Manual, NFPA 101, IBC, ADA, NEC).
• Install new pharmacy equipment, including package receivers.
• Phased construction is required for both pharmacies; only one phase can be completed at a time.

Outpatient Pharmacy (1st Floor):

• Architectural: Renovate work areas (FA8) and support areas (FA9) including flooring, walls, ceilings, lighting, doors, and hardware. Install bullet-resistant panels and security mesh. Replace package transfer unit. Update plumbing fixtures in staff toilets.
• Electrical: Upgrade lighting fixtures and controls. Replace access control devices. Add CCTV cameras. Install "Lynx" panic/duress systems and burglar alarm systems. Modify fire alarm and paging speaker systems. Receptacles to remain operational.
• HVAC: Test and balance air devices. Install security barriers in ductwork. Replace ceiling diffusers and grilles. Ensure proper air changes and differential pressure.
• Plumbing: Replace existing restroom plumbing fixtures.
• Fire Protection: Replace existing sprinkler heads and associated piping.

Inpatient Pharmacy (Basement):

• Primarily replace the existing small package transfer unit with a new large unit.

• Repair finishes damaged during security implementation.

• Electrical: Replace outdated door access control devices. Add CCTV cameras. Install "Lynx" panic/duress system remote button. Modify fire alarm and burglar alarm systems.

• HVAC: Test and balance air devices. Install security barriers in ductwork.

• Place: G.V. “Sonny” Montgomery VA Medical Center, 1500 E Woodrow Wilson Drive, Jackson, MS 39216.

• Period: 365 days from notification to proceed.

• Phasing Plan: Contractor must submit an approved phasing plan with durations within 10 days of Notice to Proceed (NTP).

• Personnel: Must possess required licenses (MS License) and certifications (NICET for fire/security systems). Personnel must be TB negative.

• Key Personnel: Designate a key person with a minimum of 5 years of experience to respond to technical questions.

• Records Management: Comply with all federal records management laws and regulations.

• Meetings: Bi-weekly progress meetings required. Contractor must take and distribute meeting minutes.

• Identification: All personnel must wear visible identification badges on site.

• Invoicing: Submit invoices quarterly (December, March, June, September) for prompt payment after successful performance.

Solicitation / RFP / RFQ

This solicitation is for the Pharmacy Physical Security Upgrade project at the Sonny Montgomery VAMC in Jackson, MS. The contractor shall provide all labor, materials, tools, equipment, expertise, administration, supervision, and transportation necessary to perform the work in accordance with the Statement of Work, drawings, and specifications.

• Upgrade the pharmacy's physical security.

• Includes phased general construction, alterations, demolition, installation of physical security upgrades, replacement of access controls, toilet room upgrades, HVAC modifications, specific finish and lighting upgrades.

• Must maintain facility operations during construction.

• Follow a provided construction phasing plan.

• Contract Type: Firm-Fixed-Price.

• Magnitude of Construction: Between $2,000,000 and $5,000,000.

• Period of Performance: Begin performance within 10 calendar days after notice to proceed and complete within the time specified in the award. All punch list items must be completed within a 365-day period.

• Proposals are due by 10:00 AM CDT on May 8, 2026.

• Submission is via email in a consolidated PDF file (max 10MB).

• Evaluation is based on a "Best Value" determination, considering Factor 1 (Approach – Quality Management), Factor 2 (Professional Qualifications & Specialized Experience), Factor 3 (Past Performance), and Factor 4 (Price). Factors 1, 2, and 3 combined are approximately equal in importance to Factor 4.

• Site visit scheduled for April 13, 2026, at 10 AM CST.

• Questions (RFIs) are due by April 27, 2026, to andrew.misfeldt@va.gov.

• This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be verified as an SDVOSB in VetCert (http://www.veterans.certify.sba.gov/).

• NAICS Code: 236220, Small Business Size Standard: $45 Million.

• Offerors must register in SAM (https://www.sam.gov).

• Performance and Payment Bonds are required.

• A Bid Bond is required.

• Offerors must submit Exhibit D (Contractor Evaluation Form Construction Safety) and Exhibit E (Surety Form) as part of their price proposal.

• Alternate bid items are listed in order of importance for award consideration if funds are limited.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for the Pharmacy Physical Security Upgrade, Project # 586-22-105, at the Jackson MS VA Medical Center. The requirement is for a firm-fixed-price construction contract to provide all labor, materials, tools, equipment, and expertise necessary to renovate pharmacy security measures.

• Renovation of pharmacy security measures.

• Work includes general construction, demolition, architectural, mechanical, electrical, plumbing, medical gas, radiation protection, fire protection, and telecommunication.

• Contractor shall provide all supervision, labor, material, tools, and equipment.

• The period of performance will be 365 calendar days from the Notice to Proceed.

• Contract Type: Firm-Fixed Price construction contract.

• Period of Performance: 365 calendar days from Notice to Proceed.

• Estimated Value: Between $2,000,000.00 and $5,000,000.00.

• Solicitation documents (specifications and drawings) will be available electronically on or about March 30, 2026.

• The solicitation will be issued as a Request for Proposals (RFP).

• A 120-day proposal acceptance period will be required.

• A bid bond must be submitted with the proposal.

• Performance and Payment bonds will be required from the awardee.

• Offerors are advised to check the website frequently for amendments.

• This opportunity is exclusively available to Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• It is a 100% Service-Disabled Veteran-Owned Small Business Set-Aside (SDVOSB).

• At least 15 percent of the cost of contract performance for personnel must be spent on the concern's employees or other eligible SDVOSB concerns.

• Offerors must be registered with SBA VetCert at Veteran Small Business Certification (sba.gov) and in the System for Award Management (SAM) database (www.sam.gov).

• Offerors must be registered with the assigned NAICS code (232260) in VetCert.

• Small business size standard is $45 million in average annual receipts for the past three (3) years.

• This is a Pre-Solicitation Notice; questions will not be accepted at this time. Questions will be accepted only after the solicitation is published.

• Interested parties are strongly encouraged to register to receive notifications.

• Hard copies of solicitation documents will not be mailed.