Y1DA--652-24-103 Increase Surgical Access

Forms / Attachments / Pricing Sheets

This document, "Attachment A - Drawings.pdf", provides comprehensive architectural and engineering drawings for the "Increasing Surgical Access" project at the Richmond VA Medical Center. It is essential for bidders to understand the full scope, technical requirements, and physical layout of the project.

• Sheet Index: Lists all drawings by discipline (General, Civil, Structural, Architectural, Vendor, Fire Alarm, Plumbing, Mechanical, Electrical).
• Project Information: Includes title, number, location, and key personnel.
• Drawings & Plans: Detail demolition and new construction for various floors (e.g., Third Floor, Interstitial, Fourth Floor Roof), including architectural layouts, structural framing, mechanical ductwork and piping, and electrical power, lighting, and systems.
• Specific Areas: Includes detailed plans for operating rooms (Cardiac OR, General OR), nurse stations, med distribution, and penthouse areas.
• Equipment & Systems: Details include operating room equipment, furniture, signage types, and the pneumatic tube system.
• Schedules: Comprehensive lists for doors, windows, finishes, toilet accessories, terminal units, fans, coils, chillers, pumps, louvers, diffusers, AHUs, panelboards, and luminaires.
• Mechanical Details & Schematics: Includes ductwork, piping, chilled water schematics, AHU schematics, and sequences of operation for various mechanical systems.
• Electrical Details & Schematics: Includes demolition and new work riser diagrams, vendor drawings, and panelboard schedules.
• Notes & Legends: General construction guidelines, BIM usage, drawing standards, safety information, and definitions of symbols and abbreviations.
• Preliminary Status: Some drawings are marked "PRELIMINARY" and "NOT FOR CONSTRUCTION", indicating they are for planning and coordination.
• Rough-In Notes: Specify structural framework, bracing, and mounting plate requirements, sometimes noted as "provided by others".
• Dimensions & Specifications: Critical measurements, clearances, load requirements, and material specifications are provided.

This attachment is critical for bidders to accurately assess the project scope, identify installation complexities, determine material needs, understand physical constraints, and plan construction activities. It provides the visual and technical details necessary for accurate cost estimation, proposal preparation, and project execution, particularly for specialized medical equipment, mechanical, and electrical trades. Bidders must carefully review these drawings to understand existing conditions, demolition requirements, new construction details, and system specifications.

Form / Attachment / Pricing Sheet

This document provides details and instructions for an upcoming pre-award site visit related to Project 652-24-103, "Increase Surgical Access."

• Date and Time: Thursday, April 9th, at 11:30 am.
• Location: Cafeteria of the Central VA Medical System, 1201 Broad Rock Blvd., Richmond, VA 23249. The cafeteria is near the southern entrance.
• Parking: Limited parking is available; early arrival is recommended.
• Registration: Pre-registration is not required.
• Attendance: A sign-in sheet will be provided at the site visit.

This attachment is crucial for interested bidders who wish to attend the site visit. It provides the essential logistical information needed to participate, including the exact location, date, time, and any specific instructions regarding parking and attendance.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) request letter and the questionnaire itself. It is provided to references to evaluate the past performance of a contractor being considered for a contract at the Central Virginia VA Healthcare System in Richmond, VA. Bidders should ensure their references receive and complete this questionnaire.

• Request Letter: Provides contact information for the Contracting Specialist (Aaron Holmes) and Contracting Officer (Madeline Lucena-Pulst), and instructs references to email completed questionnaires directly to the Contracting Specialist, copying the Contracting Officer, by the proposal due date. It explicitly states questionnaires should not be returned to the contractor.
• Questionnaire Sections:
  • Section A.1 (Contractor and Project Information): To be completed by the contractor/offeror, including details about the project, contract, and the contractor's role (Prime, Subcontractor, Supplier).
  • Section A.2 (Evaluated By): To be completed by the project owner/reference.
  • Evaluation Areas: Assesses performance in Quality, Timely Performance, Management Effectiveness, Compliance with Safety Standards, and Overall Performance using a rating scale from A (Exceptional) to E (Unsatisfactory), with NA (Not Applicable).
  • Additional Information: Prompts for contractor strengths/weaknesses, likelihood of re-awarding, awareness of similar efforts, and recommendations for other references.

Bidders must identify appropriate references and provide them with this questionnaire. They need to ensure their references understand the submission deadline and instructions. The questionnaire's evaluation criteria highlight key performance areas the government will assess, guiding bidders on what aspects of their past performance are most critical. Bidders should also proactively fill out Section A.1 before sending it to references.

Form / Attachment / Pricing Sheet

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition. It explains the rationale for procuring the Hillrom Nurse Call system equipment and construction materials for the Increase Surgical Access project at the Central VA Health Care System without full and open competition.

• Contracting Activity: Department of Veterans Affairs, VISN 6, Central VA Health Care System.
• Nature of Action: Justification to procure Hillrom Nurse Call system equipment for the Increase Surgical Access project.
• Description of Supplies/Services: A nurse call system is an electronic communication tool essential for patient safety, staff performance, and regulatory compliance.
• Statutory Authority: FAR 6.302-1, permitting other than full and open competition when only one responsible source satisfies agency requirements.
• Demonstration of Unique Qualifications: The Hillrom system is proprietary and incompatible with other systems. A previous contract awarded to Apogee Engineer Architects identified Hillrom as the best fit. Future projects at the Central VA Health Care System must use Hillrom systems.
• Efforts to Ensure Competition: Market research included historical research, a Sources Sought Notice, consultation with the Designer of Record, and market research with knowledgeable individuals. No viable alternatives to Hillrom were found that could integrate with existing systems.
• Determination of Fair and Reasonable Cost: Pricing was reviewed and determined to be fair and reasonable based on market research, historical pricing, and industry standards.
• Description of Market Research: Included reviewing vendors, posting a Sources Sought, and consulting technical experts. The conclusion was that only Hillrom products are compatible.
• Other Facts: The specialized nature of the equipment and the need for continuity of services support the sole-source justification.
• Listing of Sources: No other source has indicated the ability to provide a compatible alternative system.
• Actions to Remove Barriers: The government will continue to survey the Hillrom system's functionality and new advancements to foster future competition.

This document explains why the government is pursuing a sole-source procurement for the Hillrom Nurse Call system. Bidders interested in this specific opportunity should understand that the requirement is currently limited to Hillrom components due to compatibility and proprietary reasons. It also outlines the market research conducted and the justification for limiting competition.

Forms / Attachments / Pricing Sheets

This document, "Attachment J - 27 52 23 Nurse Call and Code Blue Systems ASI.pdf", is a specification detailing the requirements for the design, engineering, installation, and warranty of a new and fully operating Nurse Call and/or Code Blue Communication System. It outlines the scope of work, performance standards, and various technical and regulatory requirements.

• Scope of Work: Covers design, engineering, labor, materials, equipment warranty, system warranty, training, and services for the complete installation of the system.
• Compliance: Requires adherence to National Fire Protection Association (NFPA) Life Safety Code 101.3-2, Occupational Safety and Health Administration (OSHA) standards, and testing/certification by NRTL (e.g., UL) and VA Central Office (VACO).
• System Requirements: Specifies that the system must be free of engineering, manufacturing, installation, and functional defects, and designed for ease of operation, maintenance, and testing.
• Order of Precedence: The text of this document takes precedence over contract drawings, but applicable emergency laws and regulations supersede this document.
• Contractor Qualifications: Requires the Original Equipment Manufacturer (OEM) and Contractor personnel to be knowledgeable of the specification requirements. The Contractor must also submit certified documentation of their authorization and experience.
• Codes and Standards: References numerous federal laws, national codes, industry standards (e.g., NFPA, NEC, ANSI/EIA/TIA, IEEE, ASTM), and VA-specific directives and manuals.
• Testing and Warranty: Details requirements for intermediate testing, pretesting, acceptance testing, and a two-year warranty period.

This specification is critical for any bidder proposing to install or provide Nurse Call and Code Blue systems. It defines the exact technical, performance, compliance, and contractual requirements. Bidders must carefully review these specifications to ensure their proposed solution meets all stated criteria, including specific standards, testing procedures, and warranty obligations. The document also outlines the extensive list of referenced codes and standards that must be adhered to, impacting material selection, installation methods, and overall system design.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically VA20260155, effective 01/02/2026. It outlines the prevailing wage rates and fringe benefits for various construction-related trades in Henrico County, Virginia, and the independent city of Richmond. This information is crucial for contractors to understand labor costs when bidding on federal or federally funded construction projects covered by the Davis-Bacon Act.

• Geographic Area: Henrico County, Virginia, and the independent city of Richmond.
• Construction Type: Building construction projects (excluding single-family homes or apartments up to and including 4 stories).
• Trades Covered: Includes rates for Asbestos Worker/Heat & Frost Insulator, Boilermaker, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Pipefitter, Plumber, Bricklayer, Carpenter, Cement Mason/Concrete Finisher, Glazier, HVAC Mechanic, Laborer (various types), Painter, Roofer, Sheet Metal Worker, Sprinkler Fitter, Tile Finisher, Tile Setter, Truck Driver, and Welder.
• Wage Rates & Fringes: Provides specific hourly rates and fringe benefit amounts for each listed trade.
• Paid Holidays & Vacations: Details specific paid holidays and vacation credit policies for certain trades.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.
• Appeals Process: Information on how to appeal wage determination decisions.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals. Failure to comply with these wage requirements can lead to bid disqualification or contract violations. The document also highlights specific requirements related to paid sick leave and minimum wage for federal contractors, which must be factored into project planning and execution.

Form / Attachment / Pricing Sheet

This document, "Attachment D - Specifications Vol 3.pdf", is a PDF attachment to a SAM.gov opportunity record. It contains specifications related to electrical installations.

This document details requirements for electrical installations, including:

• General descriptions and minimum requirements.
• Applicable publications and standards (e.g., IBC, UL, IEEE, NFPA).
• Test standards and definitions for "Listed," "Labeled," and "Certified" materials.
• Manufacturer and product qualifications.
• Requirements for materials and equipment protection during shipment and storage.
• Work performance standards, including compliance with various codes (NEC, NFPA 70E, OSHA).
• Specific requirements for equipment identification, including arc flash warning labels.
• Submittal requirements for shop drawings, product data, and test reports.
• Warranty and instruction provisions.

This document is crucial for bidders to understand the specific technical requirements and standards for electrical installations. It outlines the quality assurance, materials, installation methods, and testing procedures that must be adhered to, directly impacting the scope and cost of proposals for any opportunity involving electrical work.

Form / Attachment / Pricing Sheet

This document, "Attachment C - Specifications Vol 2.pdf", is a PDF attachment to the SAM.gov opportunity record. It contains detailed specifications for the opportunity.

This document is a volume of specifications, implying it contains detailed technical requirements, product specifications, and potentially performance standards related to the opportunity. The specific content is not detailed in the metadata but is expected to be extensive given it is "Vol 2".

This document is crucial for bidders to understand the full scope and technical requirements of the opportunity. It will inform their proposal preparation, technical approach, and pricing. Bidders must thoroughly review these specifications to ensure they can meet all stated requirements and to accurately price their bid.

Form / Attachment / Pricing Sheet

This document, "Attachment B - Specifications Vol 1.pdf", is a PDF attachment to a SAM.gov opportunity record. Its purpose is to provide detailed specifications for the "Increasing Surgical Access" project, VA Project No.: 652-24-103.

The document contains a comprehensive Table of Contents that outlines the various divisions and sections of the project specifications. These divisions cover a wide range of construction elements, including:

• General Requirements: Safety, general intentions, bid items, specifications, and construction security.
• Existing Conditions: Demolition, asbestos abatement, lead-based paint removal.
• Concrete and Masonry: Specifications for concrete and masonry work.
• Metals: Structural steel framing, steel decking, metal fabrications.
• Wood, Plastics and Composites: Rough carpentry.
• Thermal and Moisture Protection: Waterproofing, roofing, siding.
• Openings: Doors, frames, hardware, glazing.
• Finishes: Subsurface preparation, resilient flooring, acoustical ceilings, painting.
• Specialties: Signage, cubicle curtain tracks, patient bed service walls, toilet accessories, fire extinguisher cabinets.
• Equipment: General motor requirements.
• Furnishings: Manufactured wood casework, countertops.
• Special Construction: Conveying equipment, fire suppression, plumbing, HVAC, electrical, communications, electronic safety and security.
• Reference Standards: Lists of applicable publications and organizations.
• Quality Control: Requirements for contractor quality control, testing laboratory services, special inspections.
• Temporary Controls: Environmental controls, safety requirements, construction security.
• Disposal and Retention: Construction waste management.
• Commissioning: General requirements for commissioning process.

This document is crucial for potential bidders as it details the technical specifications and requirements for the "Increasing Surgical Access" project. It provides a comprehensive overview of the scope of work, materials, installation methods, and quality control measures. Bidders must thoroughly review these specifications to understand the full extent of the project, ensure compliance with all requirements, and accurately estimate costs and timelines for their proposals. The detailed breakdown across various divisions allows bidders to assess their capabilities and identify specific areas of expertise relevant to their company.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) for the "Increase Surgical Access" project at the Central VA Health Care System in Richmond, VA. The project involves the construction of two new Operating Rooms (ORs) and six support rooms. The estimated magnitude of construction is between $10,000,000 and $20,000,000.

• General construction, alterations, and necessary demolition.

• Construction of new operating rooms and support spaces.

• Coordination with existing construction phases.

• Compliance with provided SOW, specifications, and drawings.

• Adherence to OSHA training requirements for all personnel.

• Specific requirements for nurse call systems are detailed in attachments J and K.

• Contract Type: Firm-Fixed-Price.

• Period of Performance (PoP): Varies based on proposal item:

  • Base Bid: 520 calendar days from Notice to Proceed (NTP).
  • Alternate No. 1: 490 calendar days from NTP.
  • Alternate No. 2: 460 calendar days from NTP.

• Proposals must be submitted electronically by the due date: Monday, May 4th, 2026, by 9:00am EST.

• Proposals consist of three parts: Technical Capacity, Past Performance, and Price Proposal.

• Evaluation Criteria: Proposals will be evaluated based on Technical Capability (General Qualifications, Corporate Experience, Key Personnel Qualifications, Contractor Responsibility, Subcontractor List, Project Management Plan), Past Performance, and Price.

• The government intends to award without negotiations.

• Key Dates:

  • Pre-Award Conference/Site Visit: Thursday, April 9th, 2026, at 11:30am EST.
  • Questions Due: Monday, April 13th, 2026, by 9:00am EST.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Contractors must be registered as an SDVOSB in the SBA Small Business Database at the time of submission.

• Attachments include drawings, specifications, wage determination, past performance questionnaire, site visit information, cost breakdown, submittal register, and details on nurse call systems and brand name justifications.

Form / Attachment / Pricing Sheet

This document, "Attachment I - Submittal Register.xlsx", appears to be a detailed register of submittals required for various construction and installation tasks. It lists specific items, descriptions, references, and sometimes deadlines for submittals.

The register is organized by specification section (e.g., 01 00 00 GENERAL REQUIREMENTS, 02 82 11 TRADITIONAL ASBESTOS ABATEMENT, 03 30 00 CAST-IN-PLACE CONCRETE, etc.). For each entry, it typically includes:

• NUMBER: Specification section number.
• NAME: Title of the specification section.
• Name: Specific item or submittal required.
• DESCRIPTION: Further details about the submittal.
• REFERENCE: A specific clause or paragraph within the specification.
• Description: Additional descriptive text.
• WHEN: The deadline or timing for the submittal (e.g., '7 days in advance', 'Within 5 calendar days after kick-off', 'Minimum of 14 days prior to the pre-start meeting').

This register is crucial for bidders as it outlines all the documentation, samples, drawings, and reports that must be provided to the government during the project. Understanding these submittal requirements and their deadlines is essential for project planning, scheduling, and successful contract execution. Bidders should carefully review this document to ensure they account for all submittal obligations in their proposals and project plans.

Form / Attachment / Pricing Sheet

This document, "Attachment H - Cost Breakdown by Division.xlsx", provides a detailed breakdown of costs for the "Increase Surgical Access" project (Project Number: 652-24-103) at the VA Medical Center in Richmond, VA. It is intended for bidders to use for outlining their proposed costs.

The spreadsheet contains two main sheets: "Base Offer" and "Alternative 1 Offer", and "Alternative 2 Offer". Each sheet includes sections for:

• Project Number, Title, and Location
• Offeror Name and Address fields (to be filled by the bidder)
• A detailed cost breakdown by CSI (Construction Specifications Institute) Divisions, separating Labor Cost, Material Cost, and Total Cost for each division.
• Subtotals for divisions and overall project costs.
• Fields for Overhead %, Profit %, and Bond %.
• Final Total Base Offer Cost, Total Alt. 1 Offer Cost, and Total Alt. 2 Offer Cost.
• A specific instruction to "Breakout the cost of equipment".

Bidders must use this attachment to provide a comprehensive cost proposal for the "Increase Surgical Access" project. It requires a detailed breakdown of anticipated labor and material costs across various construction divisions, as well as overhead, profit, and bond percentages. The format provided must be followed for accurate submission and evaluation of pricing.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for construction services to build two new Operating Rooms (OR) and associated support rooms at the Central VA Health Care system in Richmond, Virginia. The project aims to increase surgical access.

• Provide all transportation, materials, parts, tools, specialized equipment, labor, supervision, and technical expertise.

• Renovate and construct new operating rooms within the existing space.

• Perform construction period services, including permitting, demolition, construction, construction management, submittals, general construction, structural work, fire protection, hazardous material removal (if any), thermal and moisture protection, finishes, scheduling, quality control, inspection/testing, environmental protection, recording (As-Built) drawings, and project closeout.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45 million.

• Estimated magnitude: $10,000,000 to $20,000,000.

• Approximate Solicitation Issue Date: March 26th, 2026.

• Approximate Response Due Date: April 27th, 2026.

• Proposals will be accepted electronically via SAM.gov.

• No paper copies of the solicitation, attachments, specifications, or drawings will be provided.

• No reimbursement for costs associated with attendance or quote preparation.

• This solicitation is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• SDVOSB concerns must be registered and verified in the VetBiz portal (https://veterans.certify.sba.gov/).

• Firms must be registered and active in the System for Award Management (SAM) database to be eligible for award.

• Potential offerors are responsible for bringing all necessary personnel, tooling, and materials to the pre-bid site visit.

• Any amendments will be posted on SAM.gov; offerors are responsible for obtaining and acknowledging them.

Sources Sought / Market Research

The Department of Veterans Affairs, Network Contracting Office 6 (NCO 6) is conducting market research to identify potential sources for construction services. This notice is not a solicitation (RFP/IFB) but a request for information to refine contract requirements.

The project involves the construction of additional Operating Rooms (OR) and support rooms at the Central VA Health Care System (RIMVAC) in Richmond, Virginia. This includes site preparation, demolition of existing structures, and furnishing labor and materials as required by drawings and specifications.

• NAICS Code: 236220 – Commercial & Institutional Building Construction
• Product Service Code: Z2DA - Repair or Alteration of Hospitals and Infirmaries
• Estimated Magnitude: $10,000,000 to $20,000,000
• Place of Performance: Central VA Health Care System, 1201 Broad Rock Blvd., Richmond, Virginia 23249

Interested companies should respond via email to Aaron Holmes (aaron.holmes@va.gov) and cc Madeline Lucena-Pulst (Madeline.Lucena-Pulst@va.gov) with the following:

• Firm Point of Contact (POC) details

• Firm Name, SAM UEI, and address

• Socioeconomic category (e.g., VOSB, SDVOSB, WOSB)

• A short summary of up to five (5) recent and relevant completed construction contracts of similar size and scope.

• Experience managing construction contracts.

• Professional licenses and legal certifications for conducting business in Virginia and the U.S.

• Registration in the System for Award Management (SAM).

• For VOSB/SDVOSB firms, registration in the Veteran Small Business Certification (VetCert) database.

• Response Due Date: January 28, 2026, 4:30 PM EST

• Contract Specialist: Aaron Holmes

• Email: aaron.holmes@va.gov

• Note: No phone calls. All questions and responses via email.