Y1DA--CON-NRM-668-24-102 Replace Windows Building 1

Questions & Answers / Clarifications

This document provides consolidated responses from the Government to questions submitted by potential contractors regarding the "668-24-102" solicitation for window replacement at the Mann-Grandstaff VA Medical Center.

• Substrate Material: The typical wall substrate is 3,000 psi reinforced concrete, but contractors must field-verify existing substrate. PSRDM requirements for window replacement do not include hardening of supporting structural elements.
• Glazing Requirements: For windows governed by non-blast requirements (e.g., forced entry, ballistic), mullions/frames must be designed for the capacity of glazing required to meet blast requirements.
• Phasing: Contractors will develop a removal and installation phasing plan subject to COR approval, referencing general phasing notes.
• Ballistic Glass Window Assemblies: Mini-blinds and access glazing panels for blind pockets are required. The PSRDM is publicly available, and blast requirements are in the specifications.
• Window Types & Specifications: Specific details on window types, glazing groups, and security screens are referenced on various drawing sheets (AE601, AE603). The PSRDM is publicly available.
• UL 752 Level 3 Ballistic Rating: The glazing must meet specified requirements, and frames must be designed for the glazing capacity needed for blast requirements.
• Temporary Closures: Temporary closures during window removal are subject to COR approval and should be included in the phasing plan.
• As-Built Drawings: Available upon request.
• Kitchen Equipment: Contractor is responsible for relocating kitchen equipment in Group BA for window removal and installation.
• ICRA Containment: ICRA Level III containment is identified for specific rooms, but window replacement is not scheduled in all identified rooms. ICRA barrier locations are intended to isolate work from hospital operations and should be adjusted accordingly.
• Exterior Access: Window removal and replacement can be performed from the exterior, subject to COR conditions and restrictions. The VA COR may impose conditions and restrictions for exterior access; the AE does not have knowledge of restricted zones or height limitations.
• Phasing Groups: Several questions clarify window inclusion in specific phasing groups or note that certain windows are not in contract.
• Anti-Ligature Requirements: Applicable to interior access panels at specific window types and locations, specifically for the thumb-turn and strings behind the patient-fronting glazing.
• Hazardous Materials: Asbestos abatement is not anticipated based on the ACM Survey, as existing ACM texture is nonfriable. However, if renovation activities render over 160 sq ft friable, it becomes regulated. Glazing compounds were tested with no ACM detected.
• Proposal Requirements: Clarification on page limits for technical approach, key personnel, and past performance. CPARS reports can be submitted in lieu of PPQ forms for federal projects. Preferred qualifications are not mandatory. Past performance under $5M threshold may be considered.
• Wage Rates: Current wage determination found on SAM.gov will be attached at award.
• Badging: Required for Superintendents, Safety Officers, and Quality Control Officers; may take up to two months.
• NAICS Code: Corrected to 236220.
• Estimated Magnitude: $5M to $10M.

This document directly impacts the solicitation by clarifying numerous technical, logistical, and administrative aspects of the project, enabling bidders to refine their understanding of requirements and develop more accurate proposals. Key areas clarified include material specifications, installation procedures, safety protocols, hazardous material handling, and proposal submission details.

Form / Attachment / Pricing Sheet

This document provides instructions and a template for bidders to break down their proposed costs for Solicitation 36C26026R0011, Project 668-24-1-2, "Replace Windows Bldg 1" at the Mann-Grandstaff VA Medical Center - Spokane, WA. It outlines how to calculate subtotals and contract totals.

• Instructions: Emphasizes bidder responsibility for formula accuracy, defines "Division" according to construction industry standards (CSI), clarifies that line item breakdowns are for information only, states that field office overhead and general conditions are interchangeable and applied once, and specifies all pricing is fixed price.
• Proposal Price Schedule: A template for breaking down costs by CSI Divisions (General Requirements, Existing Conditions, Thermal and Moisture Protection, Openings, Finishes, Furnishings), as well as other cost categories including Insurance/Bonds, Taxes/Other Fees, O&M Manuals, Overhead, SubContract Mark-Up, and Profit. It includes fields for Base Item Price, Rates, SubTotals, and CONTRACT TOTALS.

Bidders must use this template to provide a detailed cost breakdown as part of their proposal. Accurate completion and transposition of totals are critical. The structure guides bidders on how to present their pricing in alignment with the solicitation's requirements and the project's scope, ensuring all cost components are considered and clearly itemized.

Amendment / Modification

This amendment (AMD 4) to Solicitation 36C26026R0011 makes the following changes:

• Provides updated responses to vendor questions. New Q&A are included in bold at the end of the original list.

• Issues a revised cost division breakout sheet for Attachment 11.

• Extends the response due date.

• Technical Questions Consolidated Responses (updated)

• Attachment 11 - Cost Division Breakout (revised)

• The hour and date for receipt of offers is extended to April 10, 2026, 10:00 am PDT.

• Project Number: 668-24-102

• Project Title: Replace Exterior Windows Bldg 1

• Location: Mann-Grandstaff VA Medical Center, Spokane, WA

Other / Unclassified

This document is a 3-Year AHERA Asbestos Reinspection Report for the Mann Grandstaff - Veteran Affairs Medical Center, specifically for Buildings 1, 2, 3, 5 & 7. The report details the findings of an asbestos reinspection conducted on May 31, 2024, by Mountain Consulting Services, LLC. It identifies the presence, material condition, and AHERA assessment categories of regulated asbestos-containing materials (ACMs) across various rooms and floors within these buildings.

This report is relevant to potential bidders as it provides a detailed inventory and condition assessment of asbestos-containing materials within the specified buildings. This information is crucial for any future contracting opportunities involving renovation, demolition, or maintenance work at the facility, as it highlights areas where asbestos abatement or management may be required. The report includes specific details on material type, friability, asbestos content, condition, and location, which would inform project planning, cost estimation, and safety protocols for contractors.

Form / Attachment / Pricing Sheet

This document is a "Asbestos-Containing Materials Survey, Lead Paint Testing, and Mold Assessment" report for the Spokane, Washington VAMC Building. It details the findings of a survey conducted to evaluate the presence of asbestos-containing materials (ACM), lead-containing paint (LCP), or suspect mold growth that may be impacted by proposed renovation/replacement of 477 windows.

• Asbestos-Containing Materials (ACM): Identified a "texture on concrete wall (smooth)" in the C1 Stairwell containing 1.5-2.0% Chrysotile asbestos. This material is currently nonfriable and in good condition, exempt from abatement unless renovation activities render it friable.
• Lead-Containing Paint (LCP): Identified several locations with lead concentrations above the laboratory limit of detection, including:
  • Tan paint on concrete wall (9th Floor)
  • White paint on concrete wall (9th Floor)
  • Purple paint on metal wall frame (8th Floor Breakroom)
  • White paint on drywall (7th Floor)
  • White paint on metal wall frame (4th Floor)
  • White paint on metal wall frame (1st Floor)
  • White paint on wood frame (Basement B007)
  • White paint on concrete wall (Basement)
  • White paint on metal wall frame (Basement)
  • White paint on metal wall frame (3rd Floor)
  • White paint on drywall (3rd Floor)
• Mold and Moisture: No suspect mold growth or evidence of moisture intrusion was observed in the assessed areas.

This report is critical for any contractor involved in the proposed window replacement or other renovation activities at the Spokane VAMC Building. Bidders must be aware of the identified ACM and LCP locations to ensure compliance with safety regulations (OSHA, NESHAP) and to properly plan for any necessary abatement, handling, or disposal procedures. The report highlights specific materials and locations that may require special attention during renovation work.

Form / Attachment / Pricing Sheet

This document appears to be a section of a solicitation containing clauses related to contractor representations and certifications, specifically concerning small business status and joint ventures. It also includes the "BUY AMERICAN—CONSTRUCTION MATERIALS" clause.

• Contractor Representations: Requires contractors to represent their business size status (small business, small disadvantaged business, WOSB, EDWOSB, SDVOSB, HUBZone) and details for any joint ventures.
• BUY AMERICAN Clause: Defines "Commercially Available Off-The-Shelf (COTS) item" and outlines requirements related to the Buy American Act for construction materials.

Bidders must carefully review these clauses to ensure they accurately represent their business status and comply with the Buy American Act requirements. This section dictates how contractors must self-certify their eligibility for various small business programs and their adherence to domestic content preferences for construction materials.

Questions & Answers / Clarifications

This document provides consolidated responses from the Government to questions submitted by potential contractors regarding the "668-24-102" project at the Mann-Grandstaff VA Medical Center.

• Substrate Material: The typical wall substrate is 3,000 psi reinforced concrete, but contractors must field-verify existing conditions. Structural elements around openings do not require hardening.
• Window Requirements: Glazing must meet specified requirements. For windows governed by non-blast requirements, mullions/frames must be designed for the capacity of glazing needed for blast requirements.
• Phasing: The contractor shall develop a removal and installation phasing plan subject to COR approval, referencing general phasing notes.
• Ballistic Glass Assemblies: Mini-blinds and access glazing panels are required. The VA Resiliency Manual (PSRDM) is publicly available on the VA TIL website.
• Security Screens: Required for specific windows as noted on drawings.
• UL 752 Level 3 Ballistic Rating: Mullions/frames must be designed for the glazing capacity required for blast requirements.
• Temporary Openings: Temporary closures are permitted and subject to COR approval; abatement and safety requirements apply.
• As-Built Drawings: Available upon request.
• Kitchen Equipment: Relocation of kitchen equipment for window replacement is the contractor's responsibility.
• ICRA Barriers: Locations are intended to isolate work from adjacent operations and require COR approval for phasing and placement.
• Window Replacement Scope: Clarifications provided on specific rooms and areas where window replacement is or is not required, and the applicability of ICRA barriers.
• Exterior Access: Window removal and replacement can be performed from the exterior, but the COR may impose conditions. Information on restricted zones or height limitations is not available from the AE.
• Stained-Glass Windows: These do not include mini-blinds or access glazing panels.
• Anti-ligature Requirements: Apply to specific interior access panel components in designated areas.
• Swing Stage Access: Contractor is responsible for evaluation and design of access systems; designs must be submitted for government review.
• Hazardous Materials: The ACM Survey indicates no asbestos detected in tested samples. If renovation activities render over 160 sq ft of texture friable, it becomes regulated. Glazing compounds were tested with no ACM detected.
• Window Specifications: U-value maximum 0.21 BTU/hr/ft2/F, SHGC between 0.2 and 0.65, Visible Light Transmittance: 0.32 minimum.
• Past Projects: Graham Windows and Missoula Glass provided replacement windows for the 3rd Floor APU in 2021.
• NAICS Code: Corrected to 236220.
• Personnel: Preferred qualifications are not mandatory. Dual-hatting of certain roles (PM, SS, QC, SSHO) is permitted if requirements are met.
• Badging: Required for Superintendents, Safety Officers, and Quality Control Officers; may take up to two months.

These responses clarify technical requirements, scope, responsibilities, and procedures, directly impacting how bidders should prepare their proposals and execute the work. Key areas clarified include material specifications, installation methods, safety protocols, hazardous material handling, and project phasing.

Amendment / Modification

This amendment (AMD 03) to Solicitation 36C26026R0011 makes the following changes:

• Page Correction: Issues page 27 of 58, correcting the NAICS code and replacing the existing page in the solicitation.

• New Attachments: Includes the following new documents:

  • Summer 2024 AHERA - 3 Year Reinspection Report
  • Spokane Windows HazMat Survey Report (no drawings)
  • Responses to questions received by the cutoff period.

• Deadline Extension: The response due date for offers is extended.

• Solicitation Page 27 (NAICS code corrected).

• New attachments added to the solicitation package.

• The Hour & Date for Receipt of Offers is EXTENDED to: 04-08-2026 12:00 PM PDT.

• Bidders should ensure they are using the corrected page 27 and have reviewed all new attachments and question responses.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-bid walk-through for Project 668-24-102, "Replace Exterior Windows Bldg 1" at the Mann-Grandstaff VA Medical Center in Spokane, WA, held on March 10, 2026.

• Lists attendees' names, companies, and contact information (phone and email).
• Includes the project name, location, and date.
• Identifies the Contract Specialist from the U.S. Department of Veterans Affairs, Network Contracting Office 20 (NCO 20).

This document serves as a record of attendance for the site visit. Potential bidders can identify other companies that attended the walk-through, which may provide insights into the competitive landscape. It also confirms the date and location of the site visit for the "Replace Exterior Windows Bldg 1" project.

Amendment / Modification

This amendment to Solicitation 36C26026R0011 serves to issue the Site-Visit Sign-In Sheet that occurred on March 10, 2026.

• The amendment provides the Site-Visit Sign-In Sheet as an attachment.

• No changes are indicated to proposal deadlines, requirements, or evaluation factors. The amendment is for informational purposes, providing documentation of the site visit.

Form / Attachment / Pricing Sheet

This document provides a map indicating the location of the Mann-Grandstaff VA Medical Center (MGVAMC) in Spokane, Washington, and a detailed site map of the facility. It is intended to guide bidders to the correct location for a site visit and to identify specific areas relevant to the opportunity, including the "Work Area," "Meeting Parking," "Assembly St Entrance," "Meeting in Bldg 5," and "Engineering Office."

• Regional Map: Shows the general location of MGVAMC relative to Spokane and Spokane Airport.
• Site Map: Details the layout of the VA Medical Center campus, highlighting key buildings and access points.
• Designated Areas: Clearly marks the "Work Area," parking for meetings, building entrances, and the engineering office.

This map is crucial for bidders to accurately locate the facility for any scheduled site visits and to understand the physical layout of the work site and meeting points. It aids in logistical planning for site visits and familiarization with the project environment.

Amendment / Modification

This amendment modifies Solicitation 36C26026R0011. The primary change is to update the location for the site visit.

• Site Visit Location: The location for the site visit has been updated.

• Site Visit Map: An updated "Site Visit Area Map" (Attachment 13) is referenced.

• The amendment does not explicitly state if proposal deadlines or other submission requirements have been extended or changed. Offerors are advised to check the original solicitation for these details or if they are affected by this amendment.

Form / Attachment / Pricing Sheet

This document, "Contractor Rules of Behavior," outlines the terms and conditions for contractor access to and use of Department of Veterans Affairs (VA) information assets, systems, and sites. It serves as a user agreement that contractors must acknowledge and accept before performing services under a VA contract.

• General Terms and Conditions: Covers understanding of privacy expectations, consent to monitoring and reviews by VA personnel (OI&T, OIG, system administrators, ISOs), and acknowledgment of prohibitions against unauthorized access or misuse of Federal Government systems.
• General Rules of Behavior: Establishes standards for information security, including:
  • Following procedures for account access and usage.
  • Using only authorized systems, software, and data.
  • Restrictions on using non-contractor owned equipment (OE) for VA sensitive information without a waiver.
  • Prohibitions against exploiting system controls or accessing information for non-contractual purposes.
  • Not attempting to override security controls without explicit permission.
  • Strict limitation of system, information, or site use to contract fulfillment, with no personal use authorized.
  • Granting access only to those with an official need-to-know.
  • Protecting passwords and information from unauthorized disclosure, use, modification, or destruction.
  • Using FIPS 140-2 validated encryption for VA sensitive information.
  • Adhering to electronic media sanitization policies.
  • Obtaining prior approval for public dissemination of VA information.
  • Not hosting unauthorized internet servers.
  • Protecting government property.
  • Using only VA-authorized anti-virus, anti-spyware, and firewall software.
  • Completing required security and privacy training.
• Additional Conditions for Non-VA IT Resources: Details requirements for connecting to the VA network, remote access limitations, and prohibitions against dual network connections without authorization.
• Statement on Litigation: Clarifies that the agreement does not create rights enforceable in litigation against the U.S. Government.
• Acknowledgement and Acceptance: Requires the contractor to print their name, sign, provide SSN digits, contact information, and company name, and return the original signed document to the COTR.

This document is critical for any bidder who will be performing services requiring access to VA information systems or data. It outlines the mandatory security and behavior standards that must be followed. Failure to comply can result in penalties. Bidders must understand these requirements to ensure compliance if awarded the contract and to accurately assess the resources and procedures needed for contract performance.

Form / Attachment / Pricing Sheet

This document provides a map indicating the location of the Mann-Grandstaff VA Medical Center in Spokane, Washington, and highlights specific areas relevant to a potential site visit or the opportunity itself. It includes a general map of the Spokane area showing the proximity of the medical center to Spokane Airport and the MGVAMC, as well as a detailed site map of the VA Medical Center campus.

• General Area Map: Shows the location of the Mann-Grandstaff VA Medical Center relative to Spokane Airport and major roadways.
• Site Map: Details the layout of the VA Medical Center campus, identifying buildings, parking areas, and specific locations such as the 'Work Area,' 'Meeting Parking,' 'Assembly St Entrance,' 'Meeting in Bldg 32,' and the 'Engineering Office.'

This map is crucial for bidders to understand the physical location of the work site and potential meeting points. It aids in logistical planning for site visits and provides a visual reference for the project's location within the VA Medical Center campus.

Statement of Work (SOW)

This Statement of Work outlines the requirements for the replacement of existing pre-1990 exterior windows in Building 1 at the Mann-Grandstaff VA Medical Center (MGVAMC) in Spokane, WA.

• Replacement of exterior windows in Building 1 (main hospital building, Basement through Eighth Floor, mechanical penthouse, and elevator machine room).

• Some windows replaced post-1990 are excluded.

• Contractor to provide all labor, tools, materials, installation, Operation and Maintenance (O&M) documentation, and a one-year warranty.

• Includes asbestos and lead paint abatement.

• Requires field verification of equipment, parts, and materials.

• Materials must be new and installed per manufacturer's instructions.

• Removed windows and components become the property of the Contractor.

• Construction debris and hazardous materials must be disposed of according to VA and environmental procedures.

• Contractor is responsible for initiating any applicable rebates or incentives from utility companies or other programs.

• Work must be phased to minimize disruption to hospital operations.

• Work and testing will be evaluated by the Contracting Officer Representative (COR).

• Items must be in a clean state and acceptable working condition.

• Place of Performance: Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• Period of Performance: 483 days.

• Contractor must include project and contract numbers in all email subjects.

• Compliance with the Veterans Administration Smoking Policy is required.

• Normal construction hours are 7:00 AM to 4:00 PM, Monday through Friday, unless otherwise specified and approved by the COR in writing.

• No work is permitted on Federal Holidays, or on the weekend adjacent to a Federal Holiday falling on a Monday or Friday.

• Deliveries and parking are restricted to the M&O Loading Dock Building 1 and must be coordinated with the COR. Vehicles must be removed promptly after delivery.

• Construction dumpsters require a surrounding safety fence, and pavement must be protected from damage.

• The Contractor will not have access to Government-Furnished Equipment (GFE) or Government-Furnished Information (GFI). All equipment and supplies are the Contractor's responsibility.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Spokane County, Washington. It provides the prevailing wage rates and fringe benefits for various labor classifications that must be paid on federal or federally funded construction projects subject to the Davis-Bacon Act.

• General Decision Number: WA20260114, dated 01/23/2026.
• Applicability: Building construction projects in Spokane County, Washington (excluding single-family homes or apartments up to 4 stories).
• Labor Classifications: Includes rates for trades such as Heat & Frost Insulator, Bricklayer, Tile Finisher/Setter, Carpenter, Drywall Hanger, Electrician, various Equipment Operators (including backhoe, crane, dozer, loader), Ironworker, Laborers (common, grade checker, pipelayer, hod carrier, form stripping, jackhammer, nozzle person, mason tender, fire watch), Painter, Drywall Finisher/Taper, Cement Mason/Concrete Finisher, Plumber, Pipefitter, Roofer, Sheetmetal Worker, Truck Driver, Elevator Mechanic, and Glazier.
• Rates and Fringes: For each classification, the document lists the hourly wage rate and the hourly fringe benefit rate.
• Effective Dates: Wage rates are effective from various dates in 2024, 2025, and 2026.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors).

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals on relevant federal construction projects. Failure to comply with these wage requirements can lead to contract violations. The document also provides information on how to appeal wage determinations and contact relevant Department of Labor branches for clarification.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended to gather feedback from clients regarding an offeror's performance on previous contracts. The Veterans Health Administration (VHA) Regional Procurement Office-West (RPOW) Network Contracting Office 20 (NCO 20) is using this form to evaluate offerors for Project # 668-24-102, "Replace Windows at Building 1 at Mann-Grandstaff VA Medical Center, Spokane, WA."

Section 1 (Contractor to Complete):

• Offeror Information (Name, Address, POC, Contact Info)
• Work Performed (As Prime or Subcontractor, Percentage of Work)
• Contract Information (Title, Number, Type, Location, Dates, Price)
• Project Description (Scope, Relevance to Current Opportunity)

Section 2 (Evaluator to Complete):

• Evaluator Information (Name, Position, Contact Info)
• Role in the Project
• Performance Ratings (Quality, Schedule/Timeliness, Communication, Management/Personnel/Labor, Cost/Financial Management, Subcontract Management)
• Summary (Would you hire again? Overall Rating)
• Additional Comments

Adjectival Ratings: Definitions for Outstanding, Above Average, Satisfactory, and Unsatisfactory are provided for guidance.

Offerors should ensure their subcontractors or past clients complete this questionnaire accurately and thoroughly. The information provided by evaluators will be used by NCO 20 to assess the offeror's ability to perform the work described in the solicitation. Bidders should also verify the accuracy of the information they provide in Section 1.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as provided in the solicitation and resultant contract.

• Services Contracts: Contractor will not pay more than 50% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs.
• General Construction Contracts: Contractor will not pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contractors: Contractor will not pay more than 75% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• SBA Certification Database: References are made to the SBA certification database for SDVOSB/VOSB status.
• Offeror Acknowledgment: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Compliance Verification: The VA may require contractors to provide documents to demonstrate compliance during performance and upon completion.
• Cooperation: Offerors agree to cooperate and make documents available for VA review.
• Certification Form: A section is provided for the offeror to complete, sign, and return with their bid, quotation, or proposal.

This document is critical for bidders to understand the subcontracting limitations applicable to the opportunity. Failure to complete and submit this certification with the offer will result in the offer being deemed ineligible for evaluation and award. Bidders must ensure their proposed approach complies with the specified percentages for subcontracting to non-certified small businesses, based on the contract type (services, general construction, or special trade construction).

Form / Attachment / Pricing Sheet

This document is a "Hazardous Survey Report" for the Spokane, Washington VAMC Building, detailing the findings of an asbestos-containing materials (ACM) survey, lead-containing paint (LCP) testing, and a mold assessment. It was conducted to evaluate potential hazards within building materials that may be impacted by a proposed renovation/replacement of 477 windows.

• Asbestos-Containing Materials (ACM): Identified "texture on concrete wall (smooth)" in the C1 Stairwell as containing 1.5-2.0% Chrysotile asbestos. While currently nonfriable and in good condition, it may be reclassified as regulated ACM (RACM) if disturbed in quantities greater than 160 square feet, requiring specific abatement procedures.
• Lead-Containing Paint (LCP): Identified multiple locations with lead concentrations above the laboratory limit of detection. Notable findings include:
  • Purple paint on metal wall frame (Sample L-06) - 8th Floor Breakroom: 3500 ppm
  • White paint on metal wall frame (Sample L-25) - Basement: 11000 ppm
  • White paint on wood frame (Sample L-23) - Basement B007: 47000 ppm
• Mold and Moisture: A visual survey found no suspect mold growth or evidence of moisture intrusion in the assessed areas.
• Methodology: Surveys were conducted in accordance with EPA, OSHA, and ASTM standards. Samples were analyzed by accredited laboratories.

This report is critical for any contractor involved in the renovation or demolition of the Spokane VAMC Building. It identifies specific hazardous materials (asbestos and lead paint) that must be managed according to regulatory requirements. Bidders must be aware of these findings to accurately assess project scope, safety protocols, and potential abatement costs. The report details specific locations and types of materials containing asbestos and lead, which will inform planning and execution of any work that may disturb these materials.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for construction, renovation, and maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine the necessary infection control precautions. Facilities may customize this template and it must be used if required by the VHA Pre-Construction Risk Assessment (PCRA).

• Table 1: Defines activity categories (A, B, C, D) based on the nature and duration of the work.
• Table 2: Identifies affected areas and adjacent areas, along with Points of Contact (POCs) for each.
• Table 3: Determines the patient risk category (Low, Medium, High, Highest) for affected areas.
• Table 4: Matches Activity Category and Patient Risk Category to determine the Level of Infection Prevention and Control Precautions (I, II, III, or IV).
• Table 5: Outlines required infection prevention and control measures for each precaution level (I-IV).
• Table 6: Details minimum measures required upon completion of the activity.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities.
• Appendix A: Provides an alternative to outdoor exhaust requirements for interior construction space exhaust.

This document is crucial for any contractor performing construction, renovation, or maintenance work within a VHA facility. It outlines the mandatory infection control measures that must be implemented to protect patients and staff. Bidders must understand these requirements to accurately scope their work, estimate costs, and ensure compliance during project execution. The document specifies the process for determining the required level of precautions based on the activity and patient risk, and details the specific control measures, barrier requirements, and negative pressurization needed. A permit is required for Level III and IV activities.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for performing assessments for construction, renovation, and maintenance activities. It establishes minimum requirements for categorizing activity types and patient risk to determine necessary infection control precautions. Facilities may customize this template.

• Activity Categorization: Identifies four categories (A, B, C, D) for construction, renovation, and maintenance activities based on scope and duration.
• Affected Area Assessment: Lists specific areas within the facility (e.g., Emergency Dept, Diagnostic Imaging, Primary Care) and identifies Points of Contact (POCs) for each.
• Patient Risk Category: Defines Low, Medium, High, and Highest risk categories for patient care areas.
• Level of Precautions: Determines the required level of infection prevention and control (Levels I, II, III, or IV) based on the Activity Category and Overall Patient Risk Category.
• Control Measures: Details specific control measures required for each level of precaution, including dust control, barrier construction, negative air pressure, and cleaning protocols.
• Completion Measures: Outlines cleaning, HVAC, and barrier removal requirements upon completion of the activity.
• Permit: Includes a fillable permit form for Level III and IV activities that must be posted at the project site.

This document is crucial for understanding the infection control requirements and safety protocols that must be adhered to during any construction, renovation, or maintenance work performed within VHA facilities. Bidders must be aware of these requirements to ensure compliance, which may impact project planning, execution, and costs. The document specifies the level of risk associated with different activities and patient populations, dictating the necessary containment and safety measures. It also identifies key personnel (POCs) for affected areas.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used to perform risk assessments for Construction, Renovation, and Maintenance activities. It outlines minimum requirements for categorizing activity types and safety risks to determine necessary precautions to prevent impacts on patients, employees, and contractors. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) when required.

• Activity Details: Requires input for Activity, Location, and a Brief Description (e.g., 'Replace 474 windows in Building 1').
• Activity Type Classification: Categorizes activities into 'Inspection/upkeep', 'Small scale Construction, Renovation and general maintenance/repair', and 'Large-scale construction, renovation, or maintenance' based on duration, patient/employee presence, and type of work (e.g., dust creation, noise, utility work, demolition, welding).
• Control Measures: Lists specific control measures required for each activity type, including safety plans, hazard communication, LOTO procedures, site visits, and communication plans. For 'Large-scale' activities, it also includes requirements for excavation, dust control, pollution prevention, crane plans, fall protection, and confined entry plans.
• Affected Adjacent Area Assessment: Requires identification of adjacent areas and coordination plans to mitigate impacts on operations, especially in occupied or non-continuously occupied areas. It includes a table to list affected areas, points of contact (POC), POC contact information, and confirmation of communication.
• ICRA Requirement: A section to determine if an Infection Control Risk Assessment (ICRA) is required.
• Permit: A fillable permit form is included for posting at the activity site, summarizing key details like permit number, location, project manager, activity type, and required control measures.

This document is crucial for understanding the safety and risk management protocols required for construction, renovation, or maintenance projects at VHA facilities. Bidders should review the activity type and associated control measures to ensure they can comply with all safety, hazard mitigation, and coordination requirements. The document highlights the need for detailed planning, communication with affected areas, and adherence to specific safety protocols, which will impact project execution and cost. The permit section provides a summary of the specific activity and required controls for the designated work area.

Specifications / Bid Documents

This document contains the "Bid Documents Specifications" for Project Number 668-24-102, "Replace Windows Building 1" at the Mann-Grandstaff VA Medical Center in Spokane, WA. The document outlines the detailed specifications for the project, including various divisions and sections related to construction requirements, existing conditions, materials, and specialized work.

• Division 00 - Special Sections: Includes a list of drawing sheets.
• Division 01 - General Requirements: Covers general project requirements such as safety, site information, alterations, disposal, restoration, and warranty management.
• Division 02 - Existing Conditions: Details demolition requirements.
• Divisions 03-05 (Concrete, Masonry, Metals): Placeholder sections, indicating no specific requirements detailed within this document.
• Division 06 - Wood, Plastics and Composites: Placeholder section.
• Division 07 - Thermal and Moisture Protection: Includes sections on facility exterior closure commissioning, thermal insulation, and joint sealants.
• Division 08 - Openings: Covers blast-resistant windows, detention window screens, and glazing.
• Division 09 - Finishes: Includes schedules for finishes and painting.
• Division 10 - Specialties: Placeholder section.
• Divisions 11-34 (Equipment through Transportation): Placeholder sections, indicating no specific requirements detailed within this document.
• Division 48 - Electrical Power Generation: Placeholder section.

This document serves as the detailed technical specifications for the "Replace Windows Building 1" project. Bidders must review these specifications to understand the exact requirements for materials, installation, quality control, safety, and environmental considerations. The document provides a comprehensive overview of the scope of work and the standards that must be met for successful project execution. It is crucial for bidders to familiarize themselves with all relevant sections to accurately estimate costs and develop their proposals.

Forms / Attachments / Pricing Sheets

This document contains "Bid Set Drawings" for the "Replace Windows Building 1" project at the Mann-Grandstaff VAMC in Spokane, Washington. It details the architectural and phasing plans for the project, including specific window types, details, and glazing information.

• Cover Sheet (G1000): Project overview, location, and index of drawings.
• Legends, Abbreviations, and Notes (G1001): General project, architectural, and phasing notes, along with legends and abbreviations.
• ICRA Floor Plans (G1002-G1008): Detailed floor plans for each level (Basement through Eighth Floor) showing Infection Control Risk Assessment (ICRA) barrier locations.
• Phasing Floor Plans (G1009-G1015): Floor plans illustrating the phased approach to window replacement across various building levels.
• Architectural Floor Plans (AE100-AE106): Detailed floor plans for each level showing room layouts and window locations.
• Exterior Elevations (AE201-AE203): Elevations of the building's exterior, indicating window placements and general building form.
• Window Types and Details (AE601-AE603): Sheets detailing specific window types, their dimensions, installation details, and glazing specifications, including blast-resistant and security glazing requirements.

These drawings are critical for bidders to understand the scope of work, the specific locations and types of windows to be replaced, the phasing of the project across multiple floors, and the detailed specifications for new window installations, including specialized glazing and security requirements. They provide the visual and technical information necessary for accurate bidding and project execution.

Solicitation / RFP / RFQ

This solicitation is for the replacement of pre-1990 exterior windows in Building 1 at the Mann-Grandstaff VA Medical Center in Spokane, WA. The contractor will be responsible for providing all necessary labor, materials, supplies, services, and equipment to complete the work in accordance with the Statement of Work, specifications, and drawings.

• Replacement of exterior windows in Building 1.

• Contractor must provide all labor, materials, supplies, services, and equipment.

• Work must comply with the Statement of Work, specifications, and drawings.

• Contract Type: Firm-Fixed-Price.

• Proposals are due by March 30, 2026, at 12:00 PM PST, submitted electronically via email.

• Evaluation will be based on a best-value tradeoff source selection process.

• Evaluation Factors: Technical Approach (Specialized Experience), Key Personnel (Professional Qualifications), Past Performance, and Price. Factors 1-3 combined are significantly more important than Price.

• A site visit is scheduled for March 10, 2026, at 9:00 am PST.

• Questions must be submitted by March 13, 2026, at 10:00 am PST.

• This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45 Million.

• Offerors must acknowledge all amendments.

• A bid guarantee is required (SF 24).

• Insurance requirements include Workers' Compensation, General Liability ($500,000 per occurrence), and Automobile Liability.

• Attachments include SOW, drawings, specifications, hazardous survey report, limitations on subcontracting, contractor rules of behavior, past performance questionnaire, cost breakout, wage determination, and site visit map.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and details related to the "Replace Windows Building 1" project at the Mann-Grandstaff VAMC in Spokane, Washington. It outlines the scope of work for window replacement, including specific floor plans, elevations, window types, and details for installation.

• Index of Drawings: Lists all included drawing sheets, categorized by General, Architectural, and Elevations.
• Floor Plans (ICRA & Phasing): Detailed floor plans for multiple levels (Basement through Penthouse) showing existing conditions, proposed work areas, and phasing for window replacement. Includes specific room designations and ICRA (Infection Control Risk Assessment) barrier locations.
• Exterior Elevations: Provides elevations of the building's exterior, indicating window locations and types to be replaced.
• Window Types & Details: Specific drawings detailing various window types, their dimensions, materials, and installation methods, including special requirements for blast-rated glazing and security mesh.
• Glazing Groupings: Information on different glazing types and their applications.

This document is critical for bidders to understand the exact scope of the window replacement project. It provides the necessary visual and technical information to accurately assess the work required, including the number and type of windows to be replaced, the specific locations within the building, and the required installation methods and materials. Bidders must use these drawings to prepare their proposals and to plan their execution of the work.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the existing pre-1990 exterior windows of Building 1 at the Mann-Grandstaff VA Medical Center (MGVAMC) in Spokane, WA.

• Replace existing pre-1990 exterior windows in Building 1, which is the main hospital building with nine occupied floors, a mechanical penthouse, and an elevator machine room.

• Some windows replaced post-1990 will not be addressed.

• The contractor will provide all supervision, labor, tools, materials, installation, O&M documentation, and a one-year warranty for materials and installation.

• Contractor must perform a field verification to identify all equipment, parts, materials, and existing conditions.

• Contractor is responsible for initiating and facilitating any applicable rebates or incentives from utility companies or other programs.

• Inspection documents

• Testing documents

• Warranty documents

• Manuals, all in accordance with specifications.

• The Contracting Officer's Representative (COR) will evaluate all work and testing.

• All items must be in a clean state and in acceptable working condition.

• Place of Performance: VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• Period of Performance: 483 days to complete all described work.

• Government-Furnished Equipment (GFE): The contractor will not have access to any GFE. All equipment and supplies are the contractor's responsibility.

Solicitation / RFP / RFQ

This is a solicitation for a Firm-Fixed-Price Construction Contract (Project Number 668-24-102) for the replacement of pre-1990 exterior windows in Building 1 at the Mann-Grandstaff VA Medical Center in Spokane, WA. Building 1 is the main hospital building with nine occupied floors, a mechanical penthouse, and an elevator machine room.

• Furnish all supervision, labor, and materials for the replacement of exterior windows in Building 1.

• Contract Type: Firm-Fixed-Price Construction Contract.

• Period of Performance: Approximately 483 calendar days from the issuance of the Notice to Proceed.

• This solicitation will be issued as a Request for Proposal (RFP) in accordance with FAR Parts 15, 19, and 36.

• Evaluation procedures will be detailed in the solicitation.

• All questions must be submitted in writing via email to kyle.biessener@va.gov and kaycee.benson@va.gov by February 13, 2026, at 12:00 PM Pacific Standard Time. Telephone calls will not be accepted.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Proposals from other than SDVOSB concerns will not be considered.

• Applicable NAICS Code: 236220 with a size standard of $45 Million.

• The solicitation is expected to be issued in February 2026.

• Attachments referenced include a draft Statement of Work (SOW) and draft Bid Set Drawings.