Y1DA--NRM-CONST 630A4-17-433 Replace Boiler Plant Main Electrical Switchgear

Form / Attachment / Pricing Sheet

This document outlines the participation goals for minorities and females in federal and federally assisted construction contracts. It clarifies that these goals are percentage-based and are not quotas or set-asides. The document aims to guide contractors on how to establish and meet affirmative action goals.

• Definition of Goals: Participation rate goals for minorities and females are established as a percentage of the workforce.
• Not Quotas: Goals are not quotas, set-asides, or a means to achieve proportional representation or equal results. They are tools to measure the effectiveness of affirmative action efforts.
• Good Faith Efforts: Contractors are required to make good faith efforts to meet goals, but failure to meet them is not a violation in itself.
• Applicability: Goals apply to all of a contractor's construction work sites, regardless of whether the project is federal, federally assisted, or non-federally related.
• Specific Goals: The document lists specific nationwide goals for female participation (6.9%) and detailed goals for minority participation by economic area (state, SMSA, and non-SMSA counties).
• Trade-Specific Goals: For New York City, specific goal ranges are provided for various construction trades.

This document is crucial for bidders to understand the government's expectations regarding workforce diversity and inclusion for construction opportunities. Bidders must be aware of these participation goals and how they might impact their staffing plans and proposal submissions. The detailed breakdown by geographic area and trade allows bidders to assess their ability to meet these requirements in specific locations and for specific roles.

Form / Attachment / Pricing Sheet

This document outlines the "Limitation on Subcontracting" clause applicable to the solicitation. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for the offer to be considered eligible for award.

• Certification Requirement: Offerors must certify compliance with subcontracting limitations based on the predominant NAICS code.
• Specific Limitations:
  • Services (except construction): Not more than 50% of the amount paid by the government to firms that are not VIP-listed SDVOSBs or VOSBs.
  • General Construction: Not more than 85% of the amount paid by the government to firms that are not VIP-listed SDVOSBs or VOSBs. The cost of materials is excluded.
  • Special Trade Construction: Not more than 75% of the amount paid by the government to firms that are not VIP-listed SDVOSBs or VOSBs. The cost of materials is excluded.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation (invoices, subcontracts, task values) to verify compliance during performance and upon completion.
• Required Action: The certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal.

This document is critical for bidders to understand their subcontracting obligations and to ensure they can comply with the specified percentages for utilizing small businesses (specifically VIP-listed SDVOSBs/VOSBs) if awarded the contract. Failure to complete and submit this certification will render the offer ineligible for award.

Form / Attachment / Pricing Sheet

This document provides instructions for granting external contractors access to ProductivityNOW for Autodesk Build Construction management training. It outlines the process for requesting, granting, and assigning training.

• Process Overview:
  • Contractor requests access within 14 days of contract award.
  • COR grants access, sets a 12-day expiration date, and assigns training.
  • Contractor staff acknowledge invite and begin training.
  • Contractor submits completion certificates.
• Access Details:
  • Access is requested in writing through the COR.
  • COR must establish an expiration date.
  • The system permits 52 external users per VISN.
  • ProductivityNOW access is separate from Autodesk Build access.
• Step-by-Step Instructions: The document includes detailed visual guides for:
  • Granting external access (logging in, navigating to groups, inviting members, filling in details, sending invites).
  • Assigning training (logging in, navigating to groups, selecting assets, assigning a due date, selecting members, saving).

This guide is crucial for contractors who need to access Autodesk Build Construction management training. It clarifies the procedure for obtaining the necessary credentials and completing required courses, ensuring compliance with contract stipulations.

Form / Attachment / Pricing Sheet

This document contains "Issued for Construction" drawings for the "Replace Boiler Plant Main Electric Switchgear" project at the VA New York Harbor Healthcare System. It details the architectural, mechanical, and electrical plans, including demolition and installation layouts, one-line diagrams, and various construction details.

• Title Sheet (GI-001): Project overview, directory of consultants, and site/location maps.
• General Notes & Symbols (GI-002): Project-specific notes, abbreviations, and symbols used throughout the drawings.
• Life Safety & ICRA Plans (GI-003): Details on egress routes, infection control risk assessment, and precautions during construction.
• Demolition Plans (AD-101, MD-101, ED-101): Outlines existing structures, equipment, and systems to be removed.
• Installation Plans (AS-101, MP-101, EP-101): Shows new installations, including walls, equipment, and electrical distribution.
• Mechanical Details (M-201): Specific construction details for mechanical systems.
• Electrical Details (EP-701): Specific construction details for electrical components and systems.
• One-Line Diagrams (ED-601, EP-601): Schematic representation of electrical power distribution for demolition and installation phases.

These drawings are critical for bidders to understand the scope of work, existing conditions, proposed changes, and specific technical requirements for the switchgear replacement project. They provide the detailed technical specifications and layout information necessary for accurate bidding and project execution.

Other / Unclassified

This document is a General Decision Number (GDN) for heavy dredging construction type in New York Statewide. It outlines prevailing wage rates and fringes applicable to various dredging classifications (A1 through D) and specific job roles (e.g., Deck Captain, Crane Operator, Welder, Deckhand). It also includes details on incentive pay for licensed operators and specific certifications. The document references Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and provides information on how to appeal wage determinations.

This document is crucial for any bidder involved in heavy dredging projects in New York. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Understanding these rates is essential for accurate cost estimation and ensuring compliance with labor standards, which can significantly impact the overall bid price and project feasibility.

Form / Attachment / Pricing Sheet

This document is a provision titled "Buy American Certificate" (FAR 52.225-2, OCT 2022). It requires offerors to certify compliance with the Buy American Act for end products proposed. Bidders must identify if end products are domestic or foreign, and if domestic end products contain critical components.

• Domestic vs. Foreign End Products: Offerors must certify that each end product is domestic, unless listed as foreign. For domestic end products, they must also certify if they contain a critical component.
• Foreign End Product Details: For foreign end products not made of iron/steel, offerors must indicate if they exceed 55% domestic content (unless COTS). If the domestic content percentage is unknown, "no" should be selected.
• Critical Component Identification: Offerors must separately list line items for domestic end products that contain a critical component.
• Certification Section: A section is provided for the offeror to certify compliance with subcontracting limitations upon award, and to provide signatory details (Printed Name, Title, Signature, Date, Company Name and Address).

This provision is critical for bidders to understand the Buy American Act requirements applicable to the supplies being procured. It dictates how offerors must classify their proposed products regarding their origin and domestic content, and requires specific certifications. Failure to properly complete and submit this certificate may impact the evaluation of offers and eligibility for award. The government will evaluate offers based on FAR Part 25.

Specifications

This document contains specifications for various components related to the "Replace Boiler Plant Main Electric Switchgear" project. It details requirements for:

• Medium-Voltage Cables (Section 26 05 13): Covers furnishing, installation, connection, and testing of medium-voltage cables, splices, and terminations.

• Grounding and Bonding for Electrical Systems (Section 26 05 26): Outlines requirements for grounding electrodes, conductors, and connections to ensure personnel safety and provide a low-impedance path for ground fault currents.

• Raceway and Boxes for Electrical Systems (Section 26 05 33): Specifies the furnishing, installation, and connection of conduit, fittings, and boxes for electrical systems.

• Medium-Voltage Fusible Interrupter Switches (Section 26 13 16): Details requirements for the furnishing, installation, connection, and testing of medium-voltage fusible interrupter switches.

• Distribution Switchboards (Section 26 24 13): Covers the furnishing, installation, connection, and testing of low-voltage circuit-breaker distribution switchboards.

• Panelboards (Section 26 24 16): Specifies requirements for the furnishing, installation, connection, and testing of panelboards.

• Motor Controllers (Section 26 29 11): Outlines requirements for the furnishing, installation, connection, and testing of motor controllers, including low- and medium-voltage controllers and manual motor controllers.

• Surge Protective Devices (Section 26 43 13): Details requirements for Type 2 Surge Protective Devices (SPDs).

• HVAC and Boiler Plant Insulation (Section 23 07 11): Covers field-applied insulation for thermal efficiency and condensation control for HVAC piping, ductwork, equipment, and boiler plant piping, breeching, and stacks.

• Testing, Adjusting, and Balancing for HVAC (Section 23 05 93 and 23 05 93.01): Specifies procedures for testing, adjusting, and balancing HVAC systems.

• Commissioning of HVAC Systems (Section 23 08 00) and Electrical Systems (Section 26 08 00): Outlines requirements for the commissioning process.

• Direct-Digital Control System for HVAC (Section 23 09 23): Details requirements for the DDC system, including controllers, workstations, and software.

• Air Terminal Units (Section 23 36 00): Specifies requirements for air terminal units and airflow control valves.

• Refrigerant Piping (Section 23 23 00): Covers field refrigerant piping for direct expansion HVAC systems.

• Compliance: Strict adherence to specified standards (NEC, NEMA, UL, ASHRAE, NFPA, ASTM, IEEE, etc.) is required.

• Materials: Specific material types, sizes, and ratings are detailed for various components.

• Installation: Detailed procedures for installation, including coordination with other trades, are provided.

• Testing and Certification: Requirements for factory and field testing, certifications, and submittals are outlined.

• Safety: Emphasis on safety requirements, including PPE, lockout/tagout, and hazardous location considerations.

• Quality Control: Requirements for quality assurance, including installer qualifications and product testing, are specified.

• Documentation: Submittal of shop drawings, product data, manuals, test reports, and certifications is required throughout the process.

• Commissioning: Requirements for commissioning of HVAC and electrical systems are detailed, including roles, responsibilities, and procedures.

• Sustainable Construction: Requirements for recycled content, low-VOC materials, and waste management are included.

Solicitation

This solicitation is for the "Replace Boiler Plant Main Electrical Switchgear" project at the VA New York Harbor Healthcare System- St Albans Campus. The project involves replacing the main electrical switchgear for the boiler plant.

• Construction and replacement of the boiler plant's main electrical switchgear.

• Work must be performed in accordance with Architect/Engineer 100% Issue for Construction (IFC) documents.

• Contractor must provide all necessary labor, materials, equipment, and supervision.

• Adherence to VA work regulations and typical duty hours (8 AM to 4:30 PM Eastern Time, unless otherwise approved).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 730 Calendar Days from the Notice to Proceed.

• Estimated Magnitude of Construction: Between $1,000,000 and $5,000,000.

• Offers are due by 11:00 AM EDT on 05-14-2026.

• Only emailed bids to vadimir.stoyanov@va.gov will be accepted.

• Bids must include copies of the original bid bond.

• A pre-bid site visit is scheduled for 04/27/26 at 11 AM EST at Building #64 Boiler Plant.

• All questions must be submitted in writing to kimberly.gomez@va.gov and vadimir.stoyanov@va.gov by 05/05/2026, 2:00 PM EST.

• Bid opening will be held online via Microsoft Teams on 05/15/2026, at 1:00 PM EST.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Contractors must be registered in SAM.gov and verified/certified as SDVOSB in the Small Business Search at the time of bid submission and before award.

• Offerors must submit their annual Vets4212 Report.

• NAICS Code: 238210 - Business Size: $19 Million.

• Liquidated damages for delay are $693.27 per calendar day.

• Contractors must acknowledge all solicitation amendments.

• Buy American Act Certificate (FAR 52.225-2) is required with the bid.

• VAAR 852.219-75 Limitations on Subcontracting Certificate is a separate requirement.

Other / Unclassified

This document is a notice regarding a Federal Acquisition Regulation (FAR) deviation effective February 2025. It informs entities that the System for Award Management (SAM) may continue to require representations based on provisions not currently included in agency solicitations. Examples provided are FAR 52.222-25 (Affirmative Action Compliance) and FAR 52.212-3(d) (Offeror Representations and Certifications—Commercial Products and Commercial Services).

Contracting officers will not consider these outdated representations when making award decisions or enforcing requirements. Entities are neither required nor able to update their SAM registration to remove these specific representations. This notice clarifies that bidders should be aware of potential discrepancies between SAM system requirements and actual solicitation provisions, and that these specific representations will not impact award decisions.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the main electrical switchgear and associated equipment within the Boiler Plant (Building #64) at the VA New York Harbor Healthcare System- St Albans Campus.

• Replacement of Substations #1 and #2, Motor Control Centers #1 and #2, and Transformers A and B.

• Includes all labor, materials, equipment, and supervision necessary for construction.

• Architectural work: Firestopping, patching, and repair of affected building finishes.

• Mechanical work: Removal of existing ventilation system and installation of a new system to accommodate heat loads from new electrical gear.

• Electrical work: Phased demolition of existing switchgear and installation of new units, designed to maintain Boiler Plant operation during construction.

• Infection Control: Implementation of measures including fire-rated barriers, negative air machines, HEPA vacuums, disposable coveralls, and controlled waste removal to contain dust and debris.

• Reference ATTACHMENT “IFC VA Stamped Drawings SA Switchgear Replacement 630A17433 11152023” and “IFC VA Master Specs SA Switchgear Replacement 630A17433 11152023 FNL 1” for detailed construction plans.

• All work must be free from defects in workmanship and materials.

• Work must provide specified capacities and characteristics.

• Contractor shall guarantee repairs of defects within a specified period post-completion.

• Completion Time: Seven Hundred thirty (730) Calendar Days.

• Location: VA New York Harbor Healthcare System- St Albans Campus.

• Project Management Platform: Mandatory use of VISN 2 Autodesk Build Construction management platform (Autodesk Construction Cloud - ACC). Contractors must request access, complete training within 12 calendar days of access, and submit certificates. Failure to comply may result in work stoppage and will not warrant additional contract time or cost.

• Safety: Adherence to OSHA (29 CFR 1926), NFPA, Life Safety Codes, VA Standards and Regulations, VA Policy, and manufacturer specifications. All workers must have OSHA training, including specialized training. Precautions must be taken to protect patients and end users.

• Verification: Contractor is responsible for verifying all quantities, field conditions, and measurements prior to starting work and notifying the CO/COR of any differing site conditions.

• Privacy Training: All contractor employees and subcontractors must complete VA's "VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information" annually and provide certifications.

• Guarantees: Work must be guaranteed free from defects in workmanship and materials.

Solicitation / RFP / RFQ

This solicitation is for the "Replace Boiler Plant Main Electrical Switchgear" project (Contract Number 630A4-17-433) at the VA New York Harbor Healthcare System- St Albans Campus. The contractor will provide labor and materials as detailed in the provided drawings and specifications.

• Replacement of main electrical switchgear.

• Work includes labor and materials as per drawings and specifications.

• Period of Performance: 730 calendar days from receipt of Notice to Proceed (NTP).

• Site Visit: April 27, 2026, at 11:00 AM (EST) at VA New York VAMC Building 2, First Floor, Engineering Room 133A. Attendance is encouraged but not mandatory. Government-issued photo ID is required. Parking is not available.

• Requests for Information (RFI): Submit written RFIs via email to Vladimir.Stoyanov@va.gov and kimberly.gomez@va.gov. The deadline for RFIs is May 05, 2026, at 2:00 PM (EST). Responses will be posted on www.sam.gov via amendment. Telephone RFIs will not be accepted.

• Bid Submission: Electronic bids are authorized and must be emailed to Vladimir.Stoyanov@va.gov and kimberly.gomez@va.gov by May 14, 2026, at 11:00 AM (EST). Bids must include a bid bond. No hand-carried or mailed bids will be accepted.

• Bid Opening: May 15, 2026, at 1:00 PM (EST) via Microsoft Teams conference call.

• Evaluation: Award will be made using FAR Part 14 Sealed Bidding procedures to the responsive, responsible bidder whose bid is most advantageous to the Government, considering price and price-related factors. The bid must be determined to be a fair and reasonable price.

• Bidders must be determined "responsible" by the Contracting Officer per FAR Part 9. This includes subcontractors.

• Any exceptions to the IFB terms will result in a non-responsive bid.

• Failure to provide a definitive price will result in a non-responsive bid.

• Bidders must acknowledge amendments in writing.

• Responsibility Determination will be based on various Government systems (e.g., OSHA, EPA inspection history).

Form / Attachment / Pricing Sheet

This document is a Bid Pricing Sheet template (IFB No.: 36C24226B0042, Project No.: 630A-17-433) that bidders must complete and submit as part of their bid package. It requires bidders to provide pricing for the Base Bid item.

• Base Bid: Bidders must enter their proposed price for Item I, General Construction. This includes all labor, materials, equipment, and supervision as specified in the Scope of Work and Drawings/Specifications.
• Contract Period of Performance: The Base Bid construction period is 730 calendar days from the Notice to Proceed (NTP).
• Bid Acceptance Period: Bids must remain valid for 120 calendar days after the bid due date. Bids offering less than 120 days will be rejected.
• Required Documents: In addition to the completed bid sheet, bidders must submit a Bid Bond, acknowledgements of all amendments, completed Buy America Certificate (52.225-2), VA Notice of Limitations in Subcontractors Compliance Certificate (852.219-75), SBA Certification (VetCert/DSBS), and proof of VETS 4212 compliance.
• Safety and Environmental Information: Bidders must certify no more than three (3) serious, or one (1) repeat or willful OSHA/EPA violation in the past three years. They must also submit their current Experience Modification Rate (EMR) on insurance carrier letterhead or from NCCI/state-run bureaus if self-insured or unable to provide standard documentation.

This document is critical for bidders to understand the pricing structure, contract duration, and the comprehensive list of required documentation and compliance information needed to submit a responsive and responsible bid. Failure to provide accurate pricing or any of the required supporting documents may result in rejection. Special attention should be paid to the tax exemption details for New York State sales and compensating use taxes on materials incorporated into VA real estate, as bids should not include these taxes.

Form / Attachment / Pricing Sheet

This document outlines the required Safety and Environmental record information that all Bidders/Offerors must submit. It is crucial for the government's Determination of Responsibility.

• OSHA/EPA Violations: Bidders must certify they have no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or EPA violation(s) in the past three years.
• Experience Modification Rate (EMR): Bidders must submit their current EMR, which must be equal to or less than 1.0. This information should be obtained from the bidder's insurance company on their letterhead.
• Self-Insured Contractors: Specific instructions are provided for self-insured contractors or those unable to provide EMR on insurance letterhead, requiring them to obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) or their state-run workers' compensation insurance rating bureau, depending on the state.
• Certification: A section for the bidder to certify compliance with subcontracting limitations and to authorize the execution of the certification.

Failure to affirm compliance with these safety and environmental guidelines or to submit the required information will result in a determination of "Non-Responsibility," making the bidder ineligible for award. This requirement applies to all subcontracting tiers. The government will also review information from OSHA and EPA online databases as part of the responsibility determination.

Form / Attachment / Pricing Sheet

This document outlines the "VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information." It serves as a mandatory training requirement for contractors, volunteers, or other personnel who do not use VA sensitive information or protected health information (PHI) in any form, nor have access to specific VA computer systems (e.g., VATAS, CPRS, JLV, VHIE, CAPRI).

• Defines VA Sensitive Information and Protected Health Information (PHI).
• Explains "Incidental" disclosures and provides examples.
• Details safeguards personnel must follow to secure VA sensitive information.
• Lists the six Privacy Laws and Statutes governing VA (FOIA, Privacy Act of 1974, HIPAA, 38 U.S.C. 5701, 38 U.S.C. 7332, 38 U.S.C. 5705).
• Outlines privacy rules concerning use and disclosure.
• Explains how privacy is enforced, including potential penalties.
• Includes a signature section for the employee, contract agency, and VHA supervisor/contracting officer.

This document is relevant to bidders as it specifies a mandatory training requirement for personnel involved in the contract. Bidders must ensure their personnel complete this training, which covers the protection of VA sensitive information and Veterans' privacy. The final page requires a signature and submission to a supervisor for data entry into the Talent Management System, indicating a compliance checkpoint.

Solicitation / RFP / RFQ

This solicitation is for the construction and replacement of the Boiler Plant Main Electrical Switchgear at the VA New York Harbor Healthcare System- St Albans Campus. The project aims to replace existing, non-code-compliant, and over 30-year-old high-voltage switchgears that pose significant safety risks and require substantial maintenance. The estimated magnitude of construction is between $1,000,000 and $5,000,000.

• Design and replacement of Substations #1 and #2, Motor Control Centers #1 and #2, and Transformers A and B.

• Includes architectural work for finishes, mechanical work for ventilation and cooling upgrades, and electrical demolition and phased installation of new switchgear.

• Strict adherence to infection control procedures, including temporary fire-rated barriers, negative air machines, and controlled waste removal.

• Compliance with OSHA, NFPA, VA Standards and Regulations, and manufacturer specifications.

• Project completion within seven hundred thirty (730) calendar days.

• Completion Time: 730 Calendar Days

• Estimated Magnitude: $1,000,000 - $5,000,000

• Contractors are required to utilize the VISN 2 Autodesk Build Construction management platform (Autodesk Construction Cloud - ACC).

• Mandatory completion of ACC training via Productivity NOW within 12 calendar days of access grant.

• Submission of training certificates to the COR within 2 business days of completion.

• All contract-required submissions must be made through the ACC platform.

• Failure to utilize the ACC platform will not warrant additional time or contract amount.

• Not specified in the provided text.

• Reference ATTACHMENT “IFC VA Stamped Drawings SA Switchgear Replacement 630A17433 11152023” and “IFC VA Master Specs SA Switchgear Replacement 630A17433 11152023 FNL 1” for construction details.

• Contractors must complete VA Privacy training annually.

• Contractor is responsible for verifying all quantities, field conditions, and measurements prior to starting work and reporting any differing site conditions.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for the "Replace Boiler Plant Main Electrical Switchgear" project at the St. Albans VA Community Living Center in St. Albans, NY. The solicitation is expected to be posted on or about March 6, 2026. The project aims to replace aging and non-code-compliant main electrical switchgear in the Boiler Plant (Building #64), which poses safety risks and requires significant maintenance.

• Replacement of main electrical switchgear and transformers, including associated cables, conduits, and appurtenances.

• Design and replacement of Substations #1 and #2, Motor Control Centers #1 and #2, and Transformers A and B.

• Architectural work includes firestopping, patching, and repair of affected building areas.

• Mechanical work involves removing and replacing the existing ventilation system to accommodate heat loads from new electrical gear.

• Electrical work includes phased demolition and installation of new switchgear to maintain Boiler Plant operation during construction.

• Strict infection control measures are required, including fire-rated barriers, negative air machines, and specific waste disposal procedures.

• Contractors must utilize the VISN 2 Autodesk Build Construction Management Platform (Autodesk Construction Cloud - ACC) for all project communications and submissions. Training is mandatory.

• Magnitude of construction is estimated between $2,000,000 and $5,000,000.

• A 20% Bid Bond is required with the bid.

• The response date is February 25, 2026, at 3 PM Eastern Time.

• Solicitation materials (Information for Bid Details, Specifications, Drawings, Contract Forms) will be available electronically on beta.sam.gov.

• Site visit information will be provided in the Solicitation.

• This procurement is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• NAICS Code: 238210

• Small business standard: $45 Million.

• Reference attachments "IFC VA Stamped Drawings SA Switchgear Replacement 630A17433 11152023" and "IFC VA Master Specs SA Switchgear Replacement 630A17433 11152023 FNL 1" for construction details.

• Contractors must comply with OSHA, NFPA, VA Standards, and manufacturer specifications.

• All contractor employees must complete VA Privacy Training annually.

• Contact: Kim Gomez (kimberly.gomez@va.gov) for project inquiries.