Y1DA--NRM-CONST 630A4-22-413 Upgrade Station Chilled Water for P&ID

Other / Unclassified

This document is a sign-in sheet for a walk-through for Solicitation No. 36C24226B0010, "Upgrade Station Chilled Water for P&ID" at the Brooklyn VAMC, held on December 15, 2025. It records the names of company representatives, their company names, and email addresses. It also notes that companies were limited to two representatives and that FDA/CDC approved facemasks were required.

This document indicates that a site visit for the "Upgrade Station Chilled Water for P&ID" solicitation has occurred. It lists attendees from various companies, including "525 Mechucal", "ANANT SHAH", and "Allen Cherbaka F and C JV", along with their contact information. Crucially, it states that all questions resulting from the walk-through must be submitted in writing to Samantha Chavanga at Samantha.Chavanga@va.gov by Monday, December 22, 2025, at 2:00 PM. Proposals and quotes are due by Tuesday, January 13, 2026, at 9:30 AM EST to the same email address. This provides bidders with critical deadlines for submitting questions and final proposals.

Form / Attachment / Pricing Sheet

This document is the Table of Contents for the "000110 TOC.pdf" attachment, which outlines the "VHA MASTER SPECIFICATIONS" for the "630A-22-413 Upgrade Station Chilled Water" project at the James J. Peters VA Medical Center. It serves as an index to the various technical specifications included in the construction documents.

• Organized by Divisions (e.g., General Requirements, Existing Conditions, Concrete, Metals, Finishes, HVAC, Electrical, Fire Suppression, Plumbing, Electronic Safety and Security).
• Lists specific section numbers, titles, and the date associated with each specification.

This Table of Contents is crucial for bidders to quickly locate and understand the scope and details of the technical specifications required for the project. It helps in assessing the project's complexity, identifying specific requirements, and organizing the proposal development process.

Amendment / Modification

This amendment to IFB 36C24226B0010 (Project Number 630A4-22-413) makes the following changes:

• Extends the Bid Opening date to March 24, 2026.

• Provides responses to RFIs (see attached document: QUESTIONS - Upgrade Station Chilled Water for PID).

• Includes the Site Visit Sign-in Sheet (see attached document: 630A4-22-413 Pre-bid site walk).

• Bid Opening Date and Time

• RFIs

• Site Visit Information

• The bid opening date is extended to March 24, 2026.

• Bids are due by 9:30 AM (EST) on March 24, 2026, and shall be emailed to samantha.chavanga@va.gov.

• The bid opening will occur at 10:00 AM (EST) on March 24, 2026, via Microsoft Teams conference call.

• Electronic bids are authorized; hand-carried or mailed bids will not be accepted.

• Additional attachments provided include: 000110 TOC and VFD SPECIFICATION SECTION -262911-MOTOR CONTROL.

Questions & Answers / Clarifications

This document provides responses to questions submitted by potential bidders regarding the "Upgrade Station Chilled Water" project.

• Feeder Length & Routing (LP-7LS): The exact conduit routing and final feeder length for LP-7LS will be determined by the contractor based on field-verified routing and submitted as part of coordination drawings. The electrical riser diagram is diagrammatic.
• Building Elevations: A specific side view with elevations up to the 7th floor is not provided. The contractor must determine feeder lengths based on field-verified routing.
• Vertical Pathway: The contract documents do not specify a vertical rise point or exact floor core locations for the LP-7LS feeder. The contractor must determine the most appropriate riser location based on field conditions and coordination with architectural, structural, and mechanical systems.
• Coring Operations: Coring may be performed during normal working hours unless it impacts occupied spaces or patient care areas. If it disrupts operations, it must be done during off-hours at no additional cost.
• Breaker Specification (SWBD "B"): The 400A circuit breaker must be the same manufacturer and type as the existing switchboard assembly and comply with VA specifications. Final characteristics must be coordinated and submitted for review.
• Fire Alarm System: The contract documents do not identify the existing fire alarm system manufacturer. The contractor must field-verify the system and ensure all new components are compatible.
• Duct Detectors: Duct smoke detectors for AHU-1A are existing and intended to remain. No new detectors are being added.
• ACM: No ACM survey is available. If suspected ACM is encountered, the COR must be notified immediately.
• Anti-Rooms: Based on construction type and risk, two anti-rooms are assumed to be required for the scope of work in rooms 6-214 and 6-215.
• Medical Gas Piping: The contract does not indicate active medical gas piping in the 7th-floor ceiling space for the chiller installation. However, the contractor must field-verify. If active piping is encountered, it must not be cut or modified without prior authorization and coordination.
• Louvers: Exterior aluminum louvers must be caulked at the exterior perimeter (head, jambs, and sill) as part of a complete weather-resistant installation.
• VFD Requirements: VFD requirements are defined in Section 26 29 11 - Motor Controllers, which specifies equipment requiring VFDs, sizing, and integration with the Building Management System.

These clarifications provide essential details for bidders to accurately estimate costs and plan their approach, particularly regarding field verification, coordination, and specific component requirements. Some specifications (e.g., VFDs, louvers) are further defined or confirmed.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document specifies the requirements for the furnishing, installation, programming, integration, testing, and commissioning of low-voltage motor controllers and variable frequency drives (VFDs) for HVAC systems.

• Covers motor controllers and VFDs for Air Handling Unit (AHU) supply fan motors, primary and standby chilled water pumps, and any other HVAC equipment requiring variable speed control.

• Includes combination motor controllers, magnetic starters, low-voltage VFDs, disconnecting means, bypass assemblies, harmonic mitigation components, and control transformers.

• VFDs must integrate with the existing campus Building Management System (BMS) for communication, monitoring, alarm reporting, and control.

• Excludes elevator motor controllers and fire pump controllers.

• VFDs must comply with IEEE 519 harmonic distortion limits.

• VFDs must accept 4-20 mA or 0-10 VDC control signals from the existing BMS.

• VFDs must provide feedback points to the BMS including run status, fault status, output frequency, and motor current.

• Not explicitly stated in this section, but installation is covered under Part 3.

• Motor controllers and VFDs must be coordinated with Division 22, Division 23, and the existing BMS.

• VFDs must be ABB ACS580-01 series, manufactured in the US, UL listed, and NEMA ICS 7 compliant.

• VFDs must be suitable for variable torque loads (fans and pumps).

• VFDs must have an integral input circuit breaker interlocked with the enclosure door.

• Bypass with motor overload protection and H-O-A control is required for AHU-1 supply fan and primary chilled water pump VFDs.

• Final programming and commissioning of VFDs must be performed by a factory-trained technician in coordination with the existing controls contractor.

• Two 4-hour training sessions on VFD operation and maintenance are required for personnel.

Amendment / Modification

• The Bid Opening date has been extended to March 3, 2026, at 10:00 AM (EST).

• Bid Opening Date and Time.

• Bidders are reminded that electronic bids are authorized and must be emailed to Samantha Chavanga at samantha.chavanga@va.gov and timestamped by 9:30 AM (EST) on March 3, 2026. No hand-carried or mailed bids will be accepted.

• The bid opening will be conducted via Microsoft Teams conference call. Details for joining the call are provided.

• Bids received after 9:30 AM (EST) on March 3, 2026, will be rejected.

• Any exceptions to the IFB terms and conditions or failure to provide a definitive price will result in a non-responsive bid.

Amendment / Modification

• The Bid Opening date has been extended to February 10, 2026, at 10:00 AM (EST).

• The original IFB (36C24226B0010) for Project Number 630A4-22-413 is amended.

• Bids are now due by February 10, 2026, at 10:00 AM (EST).

• Electronic bids must be emailed to Samantha Chavanga (samantha.chavanga@va.gov) and timestamped by 9:30 AM (EST) on February 10, 2026.

• No hand-carried or mailed bids will be accepted.

• The bid opening will be conducted via Microsoft Teams conference call.

Amendment / Modification

• The bid opening date for IFB 36C24226B0010 (Project Number 630A4-22-413) has been extended.

• The new bid opening date is January 21, 2026, at 10:00 AM (EST).

• Bid Opening Date: Extended to January 21, 2026.

• Delivery of Bids: Bids must be emailed to Samantha Chavanga at samantha.chavanga@va.gov and timestamped by 9:30 AM (EST) on January 21, 2026. No hand-carried or mailed bids will be accepted.

• Bid Opening Time: Remains 10:00 AM (EST) on January 21, 2026.

• The deadline for bid submission has been extended to January 21, 2026, at 9:30 AM (EST).

• Bidders must ensure their electronic bids are received and timestamped by this new deadline.

• The bid opening will now occur on January 21, 2026, at 10:00 AM (EST) via Microsoft Teams conference call.

Solicitation

This solicitation is for the "Upgrade Station Chilled Water P&ID 6 East" project at the Brooklyn VA Medical Center. The project involves the installation of a new air-cooled chiller system and associated Air-Handling Unit (AHU) modifications to serve the oncology pharmacy and IV prep room, ensuring year-round service and compliance with ventilation codes. The work includes mechanical, electrical, and plumbing installations, structural reinforcement, and adherence to strict infection control protocols.

• Installation of a new dedicated air-cooled chiller system.

• Modification of existing AHUs on the 6th and 8th floors.

• Construction of a new mechanical room on the 7th floor, including building envelope modifications.

• Reinforcement of existing floor structure.

• Installation of pumps, refrigerant detection system, and purge fan.

• Electrical work including new lighting and fire alarm systems, integration with life safety and emergency power.

• Plumbing work including backflow preventer, water make-up supply, and floor drain.

• Strict adherence to infection control procedures, including temporary fire-rated barriers and HEPA-filtered negative air machines.

• Mandatory use of the VISN 2 Autodesk Build Construction management platform (ACC).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 Calendar Days from Notice to Proceed.

• Magnitude of Construction: Between $2,000,000 and $5,000,000.

• Bids are due electronically via email to samantha.chavanga@va.gov by Tuesday, January 13, 2026, at 9:30 AM EST.

• Bid opening will be held online via Microsoft Teams on Tuesday, January 13, 2026, at 10:00 AM EST.

• Offers must be valid for 120 calendar days.

• Award will be made to the responsive, responsible bidder whose bid is most advantageous to the Government, considering price and price-related factors.

• Bids providing less than 120 calendar days for Government acceptance will be rejected.

• This is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside procurement.

• Contractors must be registered in SAM.gov and verified as SDVOSB in the SBA Small Business Search at the time of offer submission.

• Offerors must submit their annual Vets 4212 Report.

• NAICS Code: 236220.

• Business Size Standard: $45 Million.

• A pre-bid site visit is scheduled for December 15, 2025, at 11:00 AM EST. Meeting at Brooklyn VAMC Engineering Building (BLDG 4). No other site visits will be allowed.

• All questions and requests for information must be submitted in writing to samantha.chavanga@va.gov no later than December 22, 2025, at 2:00 PM EST.

• Bid bond is required.

• Offerors must acknowledge all solicitation amendments.

• Required certifications include: VAAR 852.219-75 Limitations on Subcontracting Certificate and FAR 52.225-2 Buy American Act Certificate.

Specifications

This document contains specifications for the "Upgrade Chilled Water for Pharmacy - Brooklyn VAMC" project, identified by Project Number 630A-42-22-413. The project is located at the VA NY Harbor Healthcare System, Brooklyn Campus, 800 Poly Place, Brooklyn, NY 11209. The specifications are for the 100% Construction Documents phase and were dated January 10, 2025.

This document details general requirements for construction, including demolition and removal of existing structures. It specifies the installation of a new dedicated air-cooled chiller system to serve the newly renovated oncology pharmacy and the new AHU-1, which will maintain specific RH levels and meet required ventilation codes. The chiller will be housed indoors due to the lack of suitable outdoor space. Modifications to the building envelope will be necessary to accommodate the new chiller and related systems, including the installation of two 14,000 CFM louvers for makeup air and compressor fan discharge. Reinforcement of the existing floor structure will be required to support the new mechanical equipment. The mechanical work includes the installation of two pumps (primary and secondary) and a refrigerant detection system. Electrical work involves powering the new chiller and associated systems, and potentially providing new panels. Plumbing work includes installing a backflow preventer, water make-up supply, and a new floor drain. Infection control will be a priority throughout construction, with temporary barriers and HEPA-filtered negative air machines to contain airborne contaminants.

• Contract Type: Not explicitly stated, but implies a construction contract.

• Period of Performance: Not explicitly stated.

• Estimated Value: Not explicitly stated.

• Proposal or quote submission instructions: Not detailed in this document.

• Evaluation criteria: Not detailed in this document.

• Key deadlines or milestones: Not detailed in this document.

• No specific set-aside requirements are mentioned in this document.

• Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at the Contractor's expense.

• Construction security requirements are detailed, including security plans, procedures, guards, key control, and document control.

• Operations and storage areas are defined, including restrictions on Contractor's operations and use of roadways.

• Alterations require a thorough survey with the COR and a representative of VA Supply Service.

• Disposal and retention of materials are addressed, including PCB transformers.

• Asbestos abatement and lead-based paint removal are referenced in separate sections.

• Specifications for testing laboratory services, quality control, and temporary environmental controls are referenced.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for New York State, specifically for Building, Heavy, Highway, and Residential construction projects in the counties of Bronx, Kings, New York, Queens, and Richmond. It outlines the prevailing wage rates and fringe benefits required for various construction trades.

• Effective Dates: Wage rates are listed with specific effective dates, often updated annually.
• Classifications: Details specific job classifications (e.g., Asbestos Workers/Insulator, Boilermaker, Bricklayer, Carpenter, Electrician, Ironworker, Laborer, Plumber, etc.).
• Rates and Fringes: For each classification, the document specifies the hourly wage rate and the applicable fringe benefits.
• Executive Orders: Notes applicability of Executive Orders 14026 and 13658 regarding minimum wage rates for covered contracts entered into by the federal government.
• Footnotes: Provide additional details on paid holidays, vacation pay, and specific conditions for certain trades.

This document is crucial for bidders to understand the labor costs associated with construction opportunities in the specified New York counties. Bidders must ensure their proposals and actual wages paid comply with these prevailing wage determinations to meet federal contract requirements.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2), which is required to be inserted into solicitations as prescribed in 25.1101(a)(2). It requires offerors to certify the domestic status of end products being offered.

• Offeror Certification: Offerors must certify that each end product is a domestic end product, unless listed as a foreign end product.
• Foreign End Products Listing: A section is provided for offerors to list any foreign end products, specifying the Line Item Number and Country of Origin.
• Definitions: Refers to the solicitation's "Buy American-Supplies" clause for definitions of "domestic end product," "end product," and "foreign end product."
• Evaluation: States that offers will be evaluated according to Federal Acquisition Regulation (FAR) Part 25.
• Certification Block: Includes fields for the Offeror's name and signature.

Bidders must complete and submit this certificate as part of their proposal to confirm compliance with Buy American Act requirements. Failure to properly complete this form may impact the evaluation of their offer.

Form / Attachment / Pricing Sheet

This document contains the "List of Drawings" for the "Upgrade Station Chilled Water P&ID" project at the VA NY Harbor Healthcare System - Brooklyn Campus, Building #1. It serves as an index to all the architectural and engineering drawings included in the project.

• Project Information: Includes project title, project number (630A4-22-413), building number, location, and issue date (03/07/2025).
• Drawing Index: A comprehensive list of all drawings, categorized by discipline (General Information, General Construction, Fire Protection, Plumbing, Mechanical, Architectural, Structural, Electrical).
• Drawing Titles and Numbers: Each drawing is listed with its corresponding title and drawing number (e.g., G1101 - COVER SHEET, MH101 - MECHANICAL PLANS - 6TH AND 8TH FLOOR).
• Contact Information: Project contacts including Contract Officer/Specialist, Contracting Officer Representative (COR), and Architect/MEP/FP & Structural Engineers.

This document is crucial for bidders as it provides a complete overview of all the technical documentation associated with the "Upgrade Station Chilled Water P&ID" project. It allows potential bidders to quickly identify and access all relevant drawings for their review, ensuring a comprehensive understanding of the project scope, requirements, and technical details before submitting a bid.

Form / Attachment / Pricing Sheet

This document, "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)", is a mandatory certification form for offerors. It requires the offeror to certify their compliance with subcontracting limitations as specified in the solicitation and resultant contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Costs of materials are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Costs of materials are excluded.
• Acknowledgement of Jurisdiction: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may result in criminal, civil, or administrative penalties.
• Failure to Comply: The document outlines potential penalties for SDVOSB/VOSB awardees who do not act in good faith, including referral to the VA Suspension and Debarment Committee, fines, and prosecution.
• Cooperation: Offerors agree to cooperate fully and provide requested documents to the VA to determine compliance.
• Submission Requirement: The completed, signed certification must be returned with the offeror's bid, quotation, or proposal. Failure to provide this certification will result in the offer being deemed ineligible for evaluation and award.

This is a mandatory form that must be completed and submitted with an offer. Failure to do so will result in disqualification. Bidders must carefully review and understand the subcontracting limitations applicable to their specific contract type (services, general construction, or special trade construction) and ensure their proposed approach complies with these requirements.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Solicitation Number 36C24226B0010, Project Number 630A4-22-413, concerning the "Upgrade Station Chilled Water P&ID 6 east" project at the Brooklyn Veterans Affairs Medical Center. The Department of Veterans Affairs (VA), Network Contracting Office 2, is seeking qualified construction firms to construct and install a new chiller and Air-Handling Unit (AHU).

• Installation of a new dedicated air-cooled chiller system to serve the existing AC-1 unit on the 8th floor (supporting the oncology pharmacy).

• Installation of a new AHU-1 on the 6th floor to serve the IV prep room, maintaining 50% RH and meeting ventilation codes.

• The air-cooled chiller will be housed in the mechanical room.

• Work must be completed in accordance with manufacturer equipment drawings & specifications and VA specifications.

• Magnitude of construction is estimated between $1,000,000 and $5,000,000.

• Project completion is 365 calendar days from the Notice to Proceed.

• The solicitation is anticipated to be issued on or about November 25, 2025.

• Solicitation documents (Bid Details, Specifications, Drawings, Contract Forms) will be available electronically at https://www.sam.gov.

• All questions must be submitted in writing to Samantha Chavanga, Contract Specialist, via email at Samantha.Chavanga@va.gov.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Competition is restricted to verified SDVOSB contractors.

• SDVOSBs must be small businesses under NAICS code 236220 (Commercial and Institutional Building Construction, size standard: $45 million).

• SDVOSBs must be registered and verified in SBA’s Small Business Search and https://www.sam.gov (VIP listed).

• Prospective contractors must comply with VAAR 852.219-10 regarding subcontracting with non-VIP listed SDVOBs.

• Prospective contractors must be registered at https://www.sam.gov in accordance with 38 CFR Part 74 and VAAR 819.70.

• This is a pre-solicitation notice only; no solicitation documents are currently available.

• A site visit is planned; details will be in the solicitation document. Attendance is strongly encouraged.