Y1DA--Replace Elevators at Garland VA Medical Center 549-24-425

Quick Summary

The Department of Veterans Affairs (VA) is soliciting proposals for elevator replacement and modernization at the Garland VA Medical Center, TX. This 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside project has an estimated value of $10M-$20M. Proposals are due May 27, 2026, at 1:00 PM ET.

Opportunity Overview

The Department of Veterans Affairs (VA), through its PCAC office, has issued a Request for Proposals (RFP) for Project No. 549-24-425, "Replace Elevators Construction" at the Garland VA Medical Center in Garland, TX. This is a design-bid-build construction project to replace and modernize ten (10) electric and four (4) hydraulic elevators. The objective is to correct existing deficiencies and bring all elevators up to current codes, ADA standards, and VA TIL design guidelines.

Scope of Work

The project requires the contractor to provide all necessary resources, materials, labor, equipment, and supervision. Key tasks include:

• Demolition and removal of existing structures.
• Modernization and replacement of all 14 elevators, including work on elevator pits, machine rooms, control systems, hoist ways, machine drives, landing doors, phones, safety systems, car operation panels, door operators, signaling devices, and upgrading elevator cab interiors.
• Installation of EMS Panorama for elevator monitoring.
• Associated architectural, mechanical (e.g., AHU replacement, sump pumps), electrical (e.g., new lighting, panels), plumbing (e.g., relocating piping), fire protection, and telecommunications work to support the new elevator systems.
• Compliance with all current federal, state, and local regulations, codes (e.g., IBC, NFPA, ASHRAE), and VA design guidelines.
• A one (1) year repair clause and a one (1) year warranty are required.

Contract Details & Set-Aside

• Contract Type: Firm-Fixed-Price.
• Estimated Value: Between $10,000,000 and $20,000,000.
• Period of Performance: 512 calendar days for construction, followed by a 365-day Guarantee Period Services (GPS) for all elevators after project acceptance. The contract will not close out until GPS is complete.
• Set-Aside: This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Offerors must be certified by the SBA and listed in the SBA certification database at the time of proposal submission and award.
• NAICS Code: 238290 (Other Building Equipment Contractors) with a size standard of $22 million.
• Subcontracting Limitations: General Construction contractors must not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs (excluding material costs). A mandatory certification (VAAR 852.219-75) must be submitted with the offer.
• Bonds: A bid bond (SF 24) equal to the lesser of 20% of the proposal price or $3,000,000 is required. Performance and Payment Bonds (SF 25 and SF 25A) for 100% of the contract price, covering GPS, will be required upon award.
• Wage Rates: Bidders must comply with Davis-Bacon Act (DBA) wage rates for building construction and Service Contract Act (SCA) wage determinations for applicable occupations in Dallas County, TX.

Submission & Evaluation

• Proposal Submission: Proposals must be submitted via email to Kara.Evert@va.gov and Donald.Marsh2@va.gov. Submissions should consist of three separate volumes (Technical, Price, Administrative) in searchable PDF format, with each email submission not exceeding 5MB.
• Evaluation: Award will be based on a best value tradeoff approach, considering Past Performance and Contractor Qualifications (equal importance), and Price.
• Required Forms: Bidders must complete and submit a Project Information Sheet and a Past Performance Questionnaire (PPQ) as part of their proposal.
• Asbestos: An Asbestos Survey Report is provided, indicating the presence of Asbestos-Containing Materials (ACM). Bidders must account for potential abatement in their planning and pricing.

Key Deadlines & Site Visit

• Questions Due: May 5, 2026, 1:00 PM ET. All questions must be submitted in writing via email.
• Offers Due: May 27, 2026, 1:00 PM ET.
• Site Visit: A pre-proposal site visit is strongly encouraged and scheduled for Thursday, April 23, 2026, at 9:00 AM CT at the Garland VA Medical Center, 2300 Marie Curie Boulevard, Garland, TX 75042. Attendees should meet in the North Entrance lobby. No questions will be answered during the walkthrough; formal questions must be submitted in writing.