Y1DA--632-24-129 Replace Kitchen Exhaust Fans Building 200 at Northport VA Medical Center

Solicitation / RFP / RFQ

This document is a solicitation for the "Replace Kitchen Exhaust Fans Building 200" project at the Northport VA Medical Center. The government is procuring services to replace kitchen exhaust fans.

• Replacement of kitchen exhaust fans in Building 200.

• Award Number: 36C24226C0046

• Award Amount: $272,000.00

• Award Date: 03-27-2026

• Awardee: J & J MECHANICAL AND CONSTRUCTION GROUP LLC

• Not specified in the provided text.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Contracting Office ZIP Code: 10468-3904

• Solicitation Number: 36C24226B0018

• Product Service Code: Y1DA

• NAICS Code: 236220

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 2, James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx NY 10468-3904.

• Point of Contact: Yingjie Yeung, Contract Specialist, yingjie.yeung@va.gov, (347)949-1662.

Form / Attachment / Pricing Sheet

This document is a training acknowledgment form for personnel who do not have access to VA computer systems or VA sensitive information, but may incidentally encounter it. It satisfies the basic privacy training requirement for such individuals.

• Requires employee to print their name, sign, and date.
• Requires the print name of the contract agency (if applicable).
• Requires the print name of the VHA Department/Supervisor/Contracting Officer.
• Instructs the employee to provide a copy to their supervisor/contracting officer for data entry into the Talent Management System.

This form is likely required for personnel working on VA contracts who do not have direct access to sensitive information. Bidders should be aware that their personnel may need to complete and submit this form as part of their contractual obligations, ensuring compliance with VA privacy training requirements.

Amendment / Modification

This amendment incorporates additional administrative scope to the existing scope of work for Solicitation No. 36C24226B0018. The primary change relates to information security, privacy, and records management requirements.

Specifically, the amendment clarifies that this contract does not involve access to VA patient/employee information or connection to VA information systems. It also addresses VA Privacy Training requirements for personnel who do not use VA sensitive information, Protected Health Information (PHI), or access VA computer systems. The Contracting Officer Representative (COR/COTR/Project Manager) is responsible for obtaining this training from the contractor and maintaining records.

• Scope of Work (specifically Information Security/Privacy/Records Management section)
• VA Privacy Training requirements

No changes are indicated regarding proposal deadlines, submission requirements, or evaluation factors. The amendment focuses on clarifying administrative and training requirements related to privacy and information security for personnel not directly accessing sensitive VA data or systems.

Form / Attachment / Pricing Sheet

This document is the "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms not listed in the SBA certified SDVOSB/VOSB database. Subcontracted work by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms not listed in the SBA certified SDVOSB/VOSB database. Subcontracted work by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms not listed in the SBA certified SDVOSB/VOSB database. Subcontracted work by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.
• Acknowledgement of Penalties: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Cooperation: Offerors agree to cooperate with the VA and provide documents to demonstrate compliance.
• Certification Section: A section for the offeror to complete, sign, and return, certifying compliance with subcontracting limitations.

This form is mandatory for offerors. Failure to complete, sign, and return this certification with the bid, quotation, or proposal will result in the offer being deemed ineligible for evaluation and award. Bidders must understand and agree to the specific subcontracting limitations applicable to the contract type (Services, General Construction, or Special Trade Construction) to ensure compliance.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Oct 2022). It requires offerors to certify the domestic content of end products and critical components they propose to supply. This is a mandatory form for solicitations that include the Buy American Act requirements.

• Offeror Certification: Confirms that end products are domestic and domestic end products contain critical components, unless listed otherwise.
• Foreign End Products: Requires listing line item numbers, country of origin, and whether they exceed 55% domestic content.
• Domestic End Products with Critical Components: Requires listing line item numbers for domestic end products that contain a critical component.
• Definitions: References definitions for "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" as defined in the solicitation's "Buy American-Supplies" clause.

Bidders must complete and submit this certificate as part of their proposal. Failure to properly complete this form may impact the evaluation of their offer and their compliance with the Buy American Act. It directly affects the eligibility and evaluation of proposed products based on their domestic content.

Form / Attachment / Pricing Sheet

This document is a New York State Contractor Exempt Purchase Certificate (Form ST-120.1). It is used by contractors registered with the Tax Department to claim exemption from sales and use tax on purchases of tangible personal property or services when those purchases are for a specific project and meet certain criteria.

• Contractor Information: Fields for the name and address of the seller and the purchasing contractor.
• Project Details: Section to describe the project for which the purchases are being made, including its location and the prime contract details.
• Exemption Basis: Checkboxes (A-S) corresponding to various exemption categories, such as property used to create or improve real property for exempt organizations, production machinery, solar energy systems, etc. Each category has specific conditions and may require additional forms.
• Certification: A section for the contractor to certify the truthfulness and completeness of the information provided, acknowledging potential penalties for misuse.
• Instructions: The document includes detailed instructions on pages 3 and 4 explaining how to use the certificate, the different exemption categories, and the responsibilities of both the contractor and the seller.

If this opportunity involves construction or services where a contractor will be making purchases of materials or equipment, this form may be relevant. Bidders should understand the conditions under which they can claim sales tax exemptions for project-related purchases. This form outlines those conditions and the specific types of property and services that may qualify for exemption in New York State.

Solicitation

This solicitation is for the replacement of two existing rooftop kitchen exhaust fans (XEF-7 and XEF-12) at Building 200 of the Northport VA Medical Center. The project involves demolishing old fans, installing new ones with improved capacity, and performing necessary ductwork and roof modifications. The goal is to enhance airflow at the existing grease hoods.

• Replacement of kitchen exhaust fans XEF-7 and XEF-12.

• Modifications to existing ductwork and roof structures.

• Electrical modifications for new fans.

• Balancing of new exhaust fans to original flow rates.

• Work must maintain the integrity of the existing Johns Manville (JM) SBS roofing system warranty; all roof work must be performed by a JM certified installer using JM products.

• Compliance with all applicable Federal, State, and Local codes, VA specifications, and specific Northport VA Medical Center regulations.

• Adherence to strict safety protocols, including submission of an Accident Prevention Plan (APP) and Activity Hazard Analyses (AHA).

• Use of the VISN 2 Autodesk Build Construction management platform (ACC) for all contract-required submissions and official project correspondence.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 250 calendar days from the Notice to Proceed.

• Estimated Value: Between $250,000 and $500,000.

• Bids are due by 9:45 AM EST on January 20, 2026.

• Bids must be submitted electronically via email to yingjie.yeung@va.gov.

• Bid opening will be held online via Microsoft Teams on January 20, 2026, at 10:00 AM EST.

• Offers must be valid for 120 calendar days after the bid due date.

• Award will be made to the responsive, responsible bidder whose bid is most advantageous to the Government, considering price and price-related factors.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Contractors must be registered in SAM.gov and verified/certified as SDVOSB in the SBA Small Business Search at the time of bid submission and before award.

• Offerors must submit their annual Vets4212 Report.

• NAICS Code: 236220 - Business Size: $45 Million.

• A pre-bid site visit is scheduled for Friday, December 19, 2025, at 10:00 AM at Building 200 Front Entrance, Northport VA Medical Center. No other site visits will be allowed.

• All questions and requests for information (RFIs) must be submitted in writing to yingjie.yeung@va.gov no later than January 6, 2026, 4:00 PM EST.

• Bid bonds are required if the bid exceeds $150,000.

• Offerors must acknowledge all solicitation amendments.

• Specific certifications (Buy American Act, Limitations on Subcontracting) are required with the bid submission.

Form / Attachment / Pricing Sheet

This document contains the drawings and specifications for the "Replace Kitchen Exhaust Fans Building 200" project at Northport VAMC, Project No. 632-24-129. It details the scope of work, applicable standards, and provides technical drawings for mechanical and electrical systems related to the replacement of kitchen exhaust fans.

• Project Overview: Replacement of two existing kitchen exhaust fans with new units and integration into the building's Johnson FX control system.
• Scope of Work: Includes demolition of existing exhaust fans, ductwork modifications, installation of new fans, and tie-in to control systems.
• Applicable Standards: References VA directives, various International and NFPA codes (IBC, NFPA 101, NFPA 90A, NFPA 96, NFPA 241, NEC, IPC), OSHA standards, and VA seismic design requirements.
• Drawings Index: Lists various drawings including cover sheets, mechanical plans (demolition, new work, seismic details), and electrical plans (symbols, existing conditions, demolition, new work, one-line diagrams, panel schedules).
• Mechanical Notes: Details requirements for testing and balancing, automatic controls, contractor guarantees, equipment identification, scaffolding, ductwork standards (SMACNA), and seismic bracing.
• Electrical Notes: Outlines general project and demolition notes, electrical connection schedules for exhaust fans (EF-7 and EF-12), and electrical abbreviations.
• Panel Schedules & Details: Provides details for panel CLP-C2, conduit penetration, roof conduit support, and lightning protection.

This document is crucial for bidders to understand the technical requirements, scope of work, and specific installation details for replacing kitchen exhaust fans. It outlines the existing conditions, the proposed new work, and the standards that must be adhered to. Bidders should review the mechanical and electrical drawings, specifications, and notes to accurately estimate costs and develop a compliant proposal.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to construction projects in Nassau and Suffolk Counties, New York. It specifies the minimum wage rates and fringe benefits that must be paid to various laborers and mechanics employed on covered federal or federally assisted construction projects.

• Applicability: Covers Building, Heavy, Highway, and Residential construction projects.
• Executive Orders: Details the applicability of Executive Order 14026 and Executive Order 13658, outlining minimum wage requirements based on contract award or renewal dates.
• Wage Rates: Lists specific wage rates and fringe benefits for numerous job classifications, including Asbestos Workers, Boilermakers, Bricklayers, Carpenters, Electricians, Ironworkers, Laborers, Painters, Plasterers, Plumbers, Roofers, Sheet Metal Workers, Truck Drivers, and Welders.
• Footnotes: Provides additional details on paid holidays, vacation pay, hazmat premiums, and power equipment operator classifications.

Bidders must use this document to understand the prevailing wage requirements for labor on the opportunity. This information is critical for accurately estimating labor costs in their proposals and ensuring compliance with federal labor standards. Failure to adhere to these wage rates can result in contract violations.

Specifications / Technical Documents

This document contains the Table of Contents for the VHA Master Specifications, Section 00 01 10, "Specifications and Drawings for Contractor." It outlines various divisions and sections relevant to construction projects, including:

• Division 00 - Special Sections: Lists drawing sheets, project notes, electrical and mechanical demolition and new work plans, schedules, and seismic details.
• Division 01 - General Requirements: Covers general requirements, project schedules, shop drawings, safety, reference standards, quality control, special inspections, and construction waste management.
• Division 02 - Existing Conditions: Includes demolition.
• Division 07 - Thermal and Moisture Protection: Covers firestopping and joint sealants.
• Division 23 - Heating, Ventilating, and Air Conditioning (HVAC): Details common work results for HVAC, motor requirements, and noise/vibration control.
• Division 26 - Electrical: Outlines requirements for electrical installations, grounding and bonding, raceways, panelboards, wiring devices, enclosed switches, circuit breakers, and lightning protection.

This document serves as a high-level index to the detailed specifications that bidders must consult to understand the full scope of work, technical requirements, and compliance standards for the opportunity. It helps bidders identify the specific sections they need to review for detailed information on materials, installation, safety, quality control, and testing procedures.