Y1DA--St. Cloud VAHCS Replacement/Addition Steam Mains Solicitation Notice

Other / Unclassified

This document is an image depicting a crawl space or utility area with numerous pipes and conduits running overhead. It appears to be a visual record of existing infrastructure, possibly for an inspection or as-built documentation.

This image may be relevant to bidders if the opportunity involves work within or related to this specific utility space, such as maintenance, repair, or installation of new systems. It provides a visual context for the environment where work might be performed.

Amendment / Modification

This amendment addresses vendor questions, provides new solicitation attachments, and includes the site visit sign-in sheet.

Key clarifications and responses include:

• Commissioning Agent (CxA): The contractor is responsible for providing a commissioning agent (referencing Section 01 45 00, Part 3.4.c).

• DDC Controls: There are no DDC control requirements for this project.

• Asbestos and Lead Reports: Survey reports for asbestos and lead have been provided.

• Contaminated Soils: Clarification on quantity (44,665 sqft total) and recommended depth (approx. 6-8 inches).

• Piping Insulation: All sampled insulation contained no asbestos. Mineral Wool is an acceptable alternative to Calcium Silicate, with specific thickness and jacketing requirements.

• Personnel Roles: The Superintendent can perform dual roles as Quality Control Manager (QCM) and Site Safety and Health Officer (SSHO).

• Site Visit: The site visit attendee list is attached.

• Staging Area: The staging area is in the gravel parking lot on the east side of the campus; power will not be provided for office trailers.

• Software: Procore Project Management software is accepted for submittals, RFIs, and project management.

• Seismic/Blast Requirements: No seismic design or blast-rated components are required.

• Commissioning: Only new or modified systems require commissioning.

• Piping Insulation: All steam and condensate piping insulation requires Glass Cloth Jackets.

• Fencing: Temporary chain link fencing is required around vault excavations in addition to silt fencing.

• Steam Shutdowns: Shutdowns will be scheduled with the VA, coordinated with occupants, and ideally occur during warm weather when steam usage is lower. After-hours shutdowns should be anticipated.

• Vault Construction: Vaults A, B, C, and D do not require new concrete floors unless deemed beneficial by the VA (4" thickness recommended with reinforcement). Existing slabs in Vault D may need removal.

• Various sections of the solicitation have been clarified or modified through the Q&A responses.

• New attachments include Demolition Plans, Site Visit Sign-In Sheet, Asbestos Survey Report, Lead Paint Testing Report, and images (IMG_0805, IMG_0806).

• No changes to proposal deadlines or submission requirements were indicated, but bidders should incorporate the clarified information into their proposals.

Form / Attachment / Pricing Sheet

This document contains construction plans detailing existing conditions and proposed removals for Vault D, Vault B, and Vault C at the St. Cloud VA Health Care System. It outlines the scope of work related to demolition and rerouting of existing utilities.

• Vault D: Details removal of an existing storm sewer within the proposed vault footprint, rerouting of existing electric south of the proposed vault, and removal of an existing steel hatch. It also shows the removal of south and east walls of an existing vault and existing concrete sidewalk.
• Vault B & C: Shows limits of construction, installation of silt fences, and removal of existing concrete sidewalks.
• General: Includes a legend for construction limits, steam tunnels, vaults, and various existing underground utilities (storm pipe, electric, gas, communication lines, steam pipes). It also indicates areas for silt fence installation and concrete sidewalk removal.

These plans are critical for bidders to understand the physical site conditions, existing infrastructure, and specific demolition tasks required for the project. They inform the scope of work, potential site disruptions, and the necessary preparations for any new construction or utility modifications associated with the vaults.

Form / Attachment / Pricing Sheet

This document is an Asbestos Inspection Report for the St. Cloud VA Health Care System – West Steam Line Project in St. Cloud, Minnesota. It was prepared by Landmark Environmental, LLC for Anderson Engineering of Minnesota, L.L.C. The report details the findings of an asbestos survey conducted to identify asbestos-containing materials (ACM) prior to a renovation project.

• Scope: The survey covered the western portion of the tunnel system and building crawlspaces between manhole 21 and Building 51, including approximately 20 feet on either side of the main steam lines within buildings.
• Methodology: The survey involved identifying, sampling, assessing, and quantifying suspect ACM. Seven bulk asbestos samples were collected and analyzed by EMSL Analytical, Inc. The report references a 2019 asbestos reinspection report for campus-wide findings.
• Findings: Suspect materials found to contain asbestos include contaminated soil in various buildings (49, 50, 51) and tunnels (Manhole 21 to Building 48, Building 48-49). No surfacing or miscellaneous ACM were observed. Several materials were found to be non-ACM, including black tar, red firestop putty, hard fitting on fiberglass, mud on pipe hanger, and tar expansion joint.
• Recommendations: A certified asbestos abatement contractor must remove identified ACM prior to renovation or demolition. Access to tunnels and crawlspaces with contaminated soil is limited to trained individuals. Electrical wiring and panels were not sampled and should be assumed to contain asbestos.

This report is crucial for bidders involved in the "Replace/Add Steam Mains West Side Campus" project. It identifies the presence and locations of asbestos-containing materials, specifically contaminated soil, which will require abatement. Bidders must be aware of these findings to accurately estimate costs, plan project timelines, and ensure compliance with safety and environmental regulations. The report explicitly states it should not be used as a bidding document, and ACM quantities are estimates that must be verified by contractors.

Form / Attachment / Pricing Sheet

This document is a Lead Paint Testing Report for the St. Cloud VA Health Care System – West Main Steam Line Project. It details the results of lead-based paint testing conducted on December 22, 2023, by Landmark Environmental LLC.

• The report identifies specific locations within the tunnel system and buildings where testing was performed.
• It lists the sample number, location, description of the painted surface, and the lead result in milligrams per square centimeter (mg/cm²).
• Results exceeding OSHA Standards (0.0 mg/cm²) and Minnesota Department of Health/EPA/HUD standards (1.0 mg/cm²) are highlighted.
• The report includes details on the X-Ray Fluorescence (XRF) equipment used, calibration checks, and the qualifications of the lead risk assessors.
• A map (Exhibit C1) is included, showing the "Lead Test Location" points within the project area.

This report is crucial for any bidder involved in the "Replace/Add Steam Mains West Side Campus – St. Cloud VAHCS project." It identifies areas with lead-based paint, which will necessitate specific safety protocols, handling procedures, and potentially impact the scope of work and cost for contractors disturbing these materials. Bidders must be aware of these findings to accurately estimate costs and plan for compliance with lead-based paint regulations, including OSHA's interim lead in construction standard (29 CFR 1926.62).

Other / Unclassified

This document is a sign-in sheet for a pre-bid site visit for the "Project: 656-21-114, Replace/Add Steam Mains Westside" at the St. Cloud VA Health Care System. It records the names of individuals who attended the site visit and their respective companies.

This document is relevant to potential bidders as it lists the companies and individuals who showed interest in the opportunity by attending the pre-bid site visit. This can provide insight into potential competition and may be useful for networking or understanding market presence related to this project.

Other / Unclassified

This document is a PDF file named 'S02 IMG_0805.pdf'. It appears to be an image file, likely a photograph, depicting an open access hatch or manhole cover leading to an underground utility space. Visible elements include piping, valves, and a rusted metal cover. The image also shows a person's shadow and a backpack.

This document is likely an attachment to a SAM.gov opportunity record, possibly intended to provide visual context for a site visit, a condition assessment, or to illustrate the scope of work for a maintenance, repair, or construction project related to underground utilities or infrastructure. Bidders should review this image to understand the physical environment and potential challenges associated with the opportunity.

Amendment / Modification

This amendment extends the bid deadline for solicitation 36C26326B0010. The new deadline for receipt of offers is April 3, 2026, at 15:00 CDT. This extension is to provide additional time for vendors to respond to questions.

• The hour and date specified for receipt of Offers is extended.

• The bid deadline is extended to 04-03-2026 15:00 CDT.

Solicitation

This solicitation is for the Steam Main Replacement and Additions project (Project Number: 656-21-114) at the St. Cloud Veterans Affairs (VA) Health Care System. The contractor will be responsible for providing all labor, materials, and equipment necessary to remove and replace existing steam line vaults and install new steam piping infrastructure. The work must comply with VA, ASHE, NFPA, and local building codes.

• Complete removal and replacement of existing steam line vaults.

• Installation of new steam piping infrastructure from Building 48 Vault through the steam tunnel to Building 51.

• Provision of all necessary materials, equipment, and safety construction aids.

• Adherence to National Fire Protection Agency (NFPA), local building codes, VA, and American Society of Healthcare Engineering (ASHE) facility standards.

• Contract Type: Firm-Fixed-Price.

• Estimated Cost Range: $5,000,000.00 to $10,000,000.00.

• Offers are due by 3:00 PM (CT) on March 20th, 2026, submitted via email to Jeffrey.Brown8@va.gov.

• The subject line for bid submissions must be: PN: 656-21-114, SCVAHCS Replace/Add Steam Mains.

• Bids must be submitted electronically in Adobe PDF format, with a maximum email size of five (5) megabytes.

• A formal site visit is scheduled for February 27th, 2026, at 1:30 PM (CT).

• Technical questions are due by March 6th, 2026, at 10:00 AM (CT) via email to Jeffrey.Brown8@va.gov.

• Bid opening will be conducted via teleconference on March 24th, 2026, at 2:00 PM (CT).

• Award will be made to the responsible bidder whose bid is most advantageous to the government, considering price.

• This solicitation is a set-aside for Service Disabled Veteran Owned Small Business (SDVOSB) concerns, in accordance with Public Law 109-461.

• Offerors must be verified SDVOSBs in the VetCert (VIP) database.

• Applicable NAICS Code: 236220 (Commercial and Institutional Building Construction) with a $45 Million small business size standard.

• Funds are not presently available for this contract; obligation is contingent upon appropriation.

• Offerors must be registered in the System for Award Management (SAM).

• Performance and Payment Bonds are required within ten (10) calendar days after award.

• A bid guarantee (SF24) is required, not less than 20 percent of the bid price, not to exceed $2,000,000.00.

• Attachments include Statement of Work, Specifications, Drawings, Wage Rate, and Limitations on Subcontracting.

Amendment / Modification

This amendment corrects the bid deadline previously listed in Box 13 of the SF1442 form for solicitation 36C26326B0010.

• SF1442 (1st page), Box 13 (Bid Deadline)

The bid deadline has been extended. The correct bid deadline is now March 20th, 2026, at 15:00 Central Time.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• General Construction: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• The certification is subject to penalties for false statements under 18 U.S.C. 1001.
• Offerors may be required to provide documentation to demonstrate compliance.
• The completed, signed certification must be returned with the offeror's bid, quotation, or proposal.

Bidders must carefully review the applicable limitation percentage (50% for services, 85% for general construction, 75% for special trade construction) based on the predominant NAICS code. Failure to provide this completed and signed certification will render the offer ineligible for evaluation and award.

Technical Specifications

This document contains the technical specifications for the "Replace/Add Steam Mains West Side" project at the St. Cloud VAMC, VA Project Number: 656-21-114. It was issued for 100% CD Submittal on October 25, 2024, by Anderson Engineering of MN, LLC.

The document is a comprehensive set of technical specifications covering various aspects of construction, including:

• General Requirements (Division 01): Outlines safety requirements, general intentions, bid item statements, specifications and drawings, construction security, operations and storage, alterations, disposal and retention, protection of existing vegetation and utilities, restoration, as-built drawings, use of roadways, temporary use of mechanical and electrical equipment, availability and use of utility services, tests, instructions, rebate documentation, project/phase occupancy, and Contracting Officer Representative coordination.
• Specifications by Division: Details requirements for various construction divisions, including:
  • Existing Conditions (Division 02): Demolition, Asbestos Abatement, Lead-Based Paint Removal.
  • Concrete (Division 03): Cast-in-Place Concrete.
  • Metals (Division 05): Structural Steel Framing, Metal Fabrications.
  • Thermal and Moisture Protection (Division 07): Waterproofing, Flashing and Sheet Metal, Joint Sealants.
  • Heating, Ventilating, and Air Conditioning (HVAC) (Division 23): Common work results, insulation, piping, and controls.
  • Electrical (Division 26): Requirements for electrical installations, conductors and cables, grounding and bonding, raceway and boxes, wiring devices, interior lighting, and lighting controls.
  • Earthwork (Division 31): Excavation, fill, backfill, grading, and lawn areas.
  • Exterior Improvements (Division 32): Cement and concrete for exterior improvements, planting.
• Commissioning Requirements (Division 01 91 00): Details the commissioning process, roles and responsibilities of the commissioning team, and documentation requirements.
• Safety Requirements (Division 01 35 26): Outlines safety requirements, including accident prevention, activity hazard analyses, training, PPE, infection control, fire safety, electrical safety, fall protection, excavation, welding, and floor & wall openings.
• Other Divisions: Includes sections on plumbing, electrical, HVAC, and other systems.

This document is critical for potential bidders as it provides the detailed technical requirements and specifications for the "Replace/Add Steam Mains West Side" project. It outlines the scope of work, materials, installation methods, quality control, safety protocols, and testing procedures that must be adhered to. Understanding these specifications is essential for accurately estimating costs, developing a compliant proposal, and executing the project successfully.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for the "Construct Replace Steam Mains West Campus Project" at the St. Cloud VA Health Care System, identified as Project # 656-21-114.

• Furnish all labor, materials, tools, and equipment for the replacement of steam mains.

• Work will be performed at the St. Cloud VA Health Care System in St. Cloud, MN.

• Includes complete removal and replacement of existing steam line vaults.

• Installation of new steam piping infrastructure from Building 48 Vault through the steam tunnel to Building 51.

• Requires a fully functional steam system upon completion.

• Work will be performed in occupied buildings, necessitating a comprehensive construction schedule and coordination plan.

• Demolition of existing equipment and materials not scheduled for reuse, with disposal from the VA site.

• Work may involve areas containing asbestos; refer to spec section 02 82 00 for survey and hazardous material report.

• General contractor, abatement contractor, Electrical contractor, mechanical contractor, Earthwork and Concrete.

• Utility shutdowns (Water, power, communications, electrical, steam) or road systems must be coordinated with the Contracting Officer Representative (COR) according to general specifications, outage notifications, and coordination requirements.

• Contractor must submit all utility outage requests 15 calendar days prior to the requested outage date.

• Normal contract working hours are 8:00 am to 4:30 pm, Monday through Friday, excluding Federal Holidays.

• A dedicated job superintendent, responsible for only one project at a time, must be maintained.

• All contractors are required to complete "VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information" via the Talent and Management System (TMS) prior to working on site.

• Individuals requiring badging must complete several trainings, estimated at 8 hours per employee, and provide completed paperwork to the COR.

• Location: St. Cloud VA Health Care System, St. Cloud, MN.

• Anticipated substantial completion: 640 calendar days after Notice to Proceed (NTP).

• Construction starts: D+90 (90 days after contract award).

• Construction completion: D+655 (655 days after contract award).

• The anticipated cost range for this project is between $5,000,000 and $10,000,000.

• Project Deducts: None.

• None.

Solicitation

This solicitation is for the Steam Main Replacement and Additions project (Project Number: 656-21-114) at the St. Cloud Veterans Affairs (VA) Health Care System. The contractor will be responsible for providing all labor, materials, and equipment necessary to remove and replace existing steam line vaults and install new steam piping infrastructure. The work must comply with various industry standards, codes, and VA facility standards.

• Complete removal and replacement of existing steam line vaults.

• Installation of new steam piping from Building 48 Vault through the steam tunnel and subbasements to Building 51.

• Provision of all necessary materials, equipment, and safety construction aids for a fully functional steam system.

• Adherence to Scope of Work (SOW), contract documents, NFPA, local building codes, VA and ASHE facility standards, and industry requirements.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude of Construction Cost: $5,000,000.00 to $10,000,000.00.

• Funds are not presently available; obligation is contingent upon appropriation.

• Offers are due by 3:00 PM (CT) on March 20th, 2026, submitted via email to Jeffrey.Brown8@va.gov. The subject line must read: PN: 656-21-114, SCVAHCS Replace/Add Steam Mains.

• Bids must be submitted electronically in Adobe PDF format, with a maximum email size of five (5) megabytes.

• A formal site visit is scheduled for February 27th, 2026, at 1:30 PM (CT) at the St. Cloud VA Health Care System.

• Technical questions are due by March 6th, 2026, at 10:00 AM (CT) via email to Jeffrey.Brown8@va.gov.

• Award will be made to the responsible bidder whose bid is most advantageous to the government, considering price.

• Bid opening will be conducted via teleconference on March 24th, 2026, at 2:00 PM (CT).

• This solicitation is a set-aside for Service Disabled Veteran Owned Small Business (SDVOSB) concerns, in accordance with Public Law 109-461.

• Offerors must represent that they are an eligible SDVOSB, a small business under the assigned NAICS code, and listed as verified in the VetCert (VIP) database.

• Applicable NAICS Code: 236220 (Commercial and Institutional Building Construction) with a $45 Million small business size standard.

• Offerors must furnish a bid guarantee (SF24) and performance and payment bonds (SF25, SF25A) upon award.

• All bidders must be registered in the System for Award Management (SAM).

Forms / Attachments / Pricing Sheets

This document contains detailed architectural and engineering drawings for the "Replace / Add Steam Mains West Side Campus" project (Project Number 656-21-114) at the St. Cloud VA Health Care System. It provides visual information for the installation and modification of steam mains, including site plans, mechanical, civil, structural, electrical, and hazardous materials drawings.

• Mechanical Drawings: Detail the proposed replacement and addition of steam mains, including routing, pipe sizes (primarily 8" 100# steam), connections, anchors, expansion joints, and steam traps across various buildings and tunnels.
• Civil Drawings: Show existing conditions, removals, and planned construction for site work, including new vaults.
• Structural Drawings: Overlay existing structures, demolition plans, and foundation details relevant to steam main installation and new vault construction.
• Electrical Drawings: Cover electrical vault layouts and overall electrical plans.
• Hazardous Materials Drawings: Indicate locations of asbestos and outline abatement protocols.
• Mechanical Sections & Details: Provide cross-sections of tunnels and buildings, piping diagrams, installation details for steam traps, valves, safety valves, pipe hangers, expansion joints, and pipe labeling.
• Schedules and Data: Includes a "Steam Expansion Joint Schedule" and "Piping Anchor Stress Data".
• Restoration Plans: Detail the restoration of disturbed areas.

These drawings are critical for bidders to understand the physical scope of work, including the exact routing of new steam mains, the extent of demolition and rerouting of existing utilities, structural support requirements, and coordination with other trades. Bidders must use these drawings to accurately estimate labor, materials, and time required for the project, identify potential conflicts, and understand the technical requirements for installation, including the specific locations and configurations of existing and proposed steam piping, and any associated electrical or hazardous material considerations.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction projects in Stearns County, Minnesota. It specifies the prevailing wage rates and fringe benefits required for various labor classifications under the Davis-Bacon Act. This information is crucial for contractors to understand labor costs and compliance requirements for relevant federal construction projects.

• Labor Classifications: Lists specific job titles (e.g., Carpenter, Electrician, Laborer) and their corresponding prevailing wage rates and fringe benefits.
• Geographic Area: Stearns County, Minnesota.
• Construction Type: Building construction projects (excluding single-family homes and apartments up to 4 stories).
• Superseded Decision: MN20250099
• Effective Date: January 2, 2026 (Modification 0)
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining contractor obligations.
• Appeals Process: Details the procedure for appealing wage determination decisions.

Bidders must use these wage rates to accurately estimate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to contract violations. The document also highlights important compliance considerations related to paid sick leave and minimum wage for federal contractors.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for prevailing wages, specifically for building construction projects in Stearns County, Minnesota. It supersedes a previous decision (MN20250099) and is effective January 2, 2026.

• Lists various construction labor classifications (e.g., Carpenter, Electrician, Laborer, Power Equipment Operator).
• Provides the prevailing hourly wage rate and fringe benefits for each classification.
• Includes specific definitions and guidance for labor classifications and power equipment operator groups.
• References Minnesota Rules for labor classification definitions.
• Details identifiers for different types of wage rates (Union, Union Average, Survey, State Adopted).
• Outlines the Wage Determination Appeals Process.

Bidders must use this document to understand the minimum required wage rates for laborers and mechanics employed on construction projects covered by this determination. This information is crucial for accurate cost estimation and ensuring compliance with labor standards when preparing proposals or bids for relevant federal construction opportunities in the specified area.

Solicitation / RFP / RFQ

This is a presolicitation notice for a construction project at the St. Cloud VA Health Care System in St. Cloud, Minnesota. The Department of Veterans Affairs (VA) intends to award a single, firm-fixed-price contract for Project Number: 656-21-114, which involves the replacement and addition of steam mains.

• Complete removal and replacement of existing Steam line Vaults at various locations.

• Installation of new steam piping infrastructure from Building 48 Vault through the steam tunnel and subbasements to Building 51.

• Provision of all labor, materials, equipment, etc., necessary to complete the project.

• Adherence to Scope of Work (SOW), contract documents, National Fire Protection Agency (NFPA), local building codes, VA and American Society of Healthcare Engineering (ASHE) facility standards, and industry requirements.

• Contract Type: Firm-fixed-price.

• Period of Performance: 640 calendar days from issuance of Notice to Proceed (NTP).

• Magnitude of Construction: Estimated between $5,000,000 and $10,000,000.00.

• An Invitation for Bid (IFB) solicitation is planned for issuance on or about December 29th, 2025.

• Further details on dates, events, site visits, and bid due dates will be provided in the solicitation.

• All bidding documents will be available for download at SAM.gov.

• Interested bidders are responsible for obtaining all documents and monitoring SAM.gov for changes.

• Questions must be submitted in writing via email to Jeffrey.Brown8@va.gov.

• This is a total 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Bidders must be registered and certified as an SDVOSB in the Veteran Small Business Certification (VetCert) database (https://veterans.certify.sba.gov) at the time of bid submission.

• Applicable NAICS Code: 236220 (Commercial and Institutional Building Construction) with a small business size standard of $45 million.

• Bidders must represent to the Contracting Officer that they are a small business concern under the assigned NAICS code.

• All prospective bidders must have a Unique Entity Identifier (UEI) and be registered and active in the SAM database (http://www.sam.gov).

• This notice is for informational purposes only and is not a request for bids.

• A bidders list will not be maintained.

• Hard copies of documents will not be provided outside of SAM.gov.