Y1DZ--519-371 Construct New CLC Phase III Minor Construction - Big Spring, TX VAMC

Amendment / Modification

This document is Amendment 0001 to Solicitation 36C77626B0011.

• The primary change is the release of the site visit sign-in sheet.

• Not specified, but the amendment pertains to the overall solicitation.

• No changes to proposal deadlines, requirements, or evaluation factors are indicated. Bidders are reminded to acknowledge receipt of this amendment.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the "519-371 CLC Phase 3 Construction" opportunity. It records the names, companies, phone numbers, and email addresses of attendees.

• Date of Site Visit: Friday, March 27, 2026
• Location: 300 W. Veterans Blvd., Big Spring, Texas 79720
• List of attendees with their contact information.

This document provides contact information for companies that attended the site visit for the "519-371 CLC Phase 3 Construction" opportunity. This information may be useful for potential bidders seeking to network with other interested parties or to identify potential subcontractors or partners.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Limitations on Subcontracting - Construction.docx," outlines the specific limitations on subcontracting that apply to construction contracts under this solicitation. It requires offerors to certify their compliance with these limitations if awarded a contract.

• General Construction Limit: For general construction contracts, the contractor must certify that they will not pay more than 85% of the amount paid by the government to firms that are not certified Small Disadvantaged Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• Exclusions: Costs of materials are excluded and not considered subcontracted.
• Certification Requirement: Offerors must complete and sign the provided certification, confirming their intent to comply with these limitations.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution.
• Compliance Verification: The contractor may be required to provide documentation (e.g., invoices, subcontracts) to demonstrate compliance during contract performance and upon completion.

This attachment is critical for bidders to understand the subcontracting restrictions for construction work. Failure to provide the completed and signed certification with the offer will result in the offer being deemed ineligible for evaluation and award. Bidders must ensure their proposed approach and pricing account for these limitations to maintain eligibility and ensure compliance if awarded the contract.

Specifications / Forms / Attachments

This document contains "ISSUE FOR BID SPECIFICATIONS" for the "CONSTRUCT NEW CLC PHASE 3" project at the WEST TEXAS VA HEALTH CARE SYSTEM in Big Spring, TX. It is associated with Project No. 519-371, Fiscal Year 2021, Contract No. 36C25720D0060, and Task Order No. 36C25721N0200. The specifications were issued on June 28, 2024, with an update on January 21, 2026. Additionally, it includes a Submittal Register detailing required documentation for the project.

The specifications cover a comprehensive range of building systems, including:

• General Requirements: Safety, quality control, waste management, temporary controls, commissioning.
• Structural: Concrete, masonry, metals (steel framing), wood, plastics, and composites.
• Thermal and Moisture Protection: Insulation, roofing, flashing, air barriers, firestopping, sealants.
• Openings: Doors, frames, hardware, glazing, louvers.
• Finishes: Flooring, gypsum board, painting, casework, countertops.
• Specialties: Wall protection, toilet accessories, fire extinguisher cabinets.
• Equipment: Ceiling-mounted patient lift systems.
• Plumbing (Division 22): Sanitary and vent piping, storm drainage, water softeners, domestic water heaters, hydronic piping, pumps, refrigerant piping, HVAC water treatment, and related systems.
• HVAC (Division 23): Boiler plant and steam generation, common HVAC requirements, motors, low-voltage power, grounding, raceways, noise/vibration control, insulation, commissioning, direct-digital controls, ducts, fans, air terminal units, outlets/inlets, breechings/chimneys, boilers, geothermal systems, computer-room AC, ground-source heat pumps, and air coils.
• Electrical (Division 26): General installation requirements, low-voltage conductors, grounding, raceways, panelboards, switches, circuit breakers, motor controllers, interior and exterior lighting.
• Communications (Division 27): Installation requirements, grounding, raceways, control/communication wiring, telecommunications room fittings, structured cabling, and nurse call systems.
• Electronic Safety and Security (Division 28): Common work results.
• Earthwork, Exterior Improvements, and Utilities (Divisions 31-33).

A Submittal Register is provided, outlining specific submittals required (e.g., Shop Drawings, Manufacturer's Literature, Test Reports, Certificates, O&M Manuals) with details on specification sections, classification, and required government/A/E review actions and dates. This register is crucial for bidders to track and manage documentation requirements.

• Drawings and contract documents are available from the solicitation posting website. Additional copies incur contractor expense.
• Extensive requirements for safety, quality control, submittals, testing, and commissioning are detailed across various trades.
• Bidders must carefully review all relevant sections to understand specific materials, installation methods, testing procedures, and quality assurance standards.
• Adherence to numerous referenced industry standards (ASME, ASTM, NFPA, UL, NEMA, etc.) is mandatory.
• The Submittal Register must be used to ensure all required documentation is submitted on time and in the correct format to avoid project delays.

Form / Attachment / Pricing Sheet

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition for the Construct CLC Phase III Construction project at the West Texas VA Health Care System (WTVAHCS) in Big Spring, TX. It supports the procurement of specific construction materials under a firm-fixed price contract.

• Project: Construct CLC Phase III Construction project at WTVAHCS.
• Contracting Activity: Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC).
• Procurement Type: Invitation for Bid (IFB) 36C77626B0011.
• Brand Name Items: The justification is for specific brand name items that the VA cannot accept as equal or alternate due to standardization needs.
  • Security camera and monitoring system: Motorola Avigilon
  • Physical security access control system: HID
  • Fire alarm system: Siemens Desigo
• Project Magnitude: Estimated between $10,000,000 and $20,000,000.
• Justification for Brand Name: Standardization throughout the WTVAHCS is critical for proper interface, operability, and to avoid significant duplication in costs. Modifications to existing systems without correct OEM components can compromise integrity and require specialized service.
• Competition: The overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside. This J&A will be posted with the solicitation.
• Buy American Act Compliance: Market research confirmed that the specified brand name items are manufactured in the USA or comply with Trade Agreements Act requirements.

This document explains why certain brand name items are required for the Construct CLC Phase III project. Bidders should note that proposals must accommodate these specific manufacturers (Motorola Avigilon, HID, Siemens Desigo) for the security camera, access control, and fire alarm systems. The overall project will be competed as an SDVOSB set-aside. Bidders are responsible for obtaining pricing for these items and submitting a competitive proposal.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for "Building Construction Projects" in Howard County, Texas. It outlines the prevailing wage rates and fringe benefits required for various construction trades on federal or federally funded projects subject to the Davis-Bacon Act.

• General Decision Number: TX20260156, dated 01/02/2026.
• Geographic Area: Howard County, Texas.
• Construction Type: Building Construction Projects (excluding single-family homes and apartments up to four stories).
• Trades and Rates: Lists specific trades (e.g., Asbestos Worker, Boilermaker, Ironworker, Laborer, Plumber, Electrician, Carpenter, etc.) with their corresponding hourly wage rates and fringe benefits.
• Executive Orders: Includes notes on Executive Order 13706 (Establishing Paid Sick Leave for Federal Contractors) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), outlining their applicability and requirements.
• Appeals Process: Details the process for appealing wage determination decisions.

Bidders must use these prevailing wage rates when preparing their proposals for any federal or federally funded construction projects in Howard County, Texas, that fall under the scope of this wage determination. Failure to comply with these wage requirements can lead to contract violations. The document also provides information on paid sick leave and minimum wage requirements applicable to federal contractors.

Form / Attachment / Pricing Sheet

This document is a template for a Pre-Construction Risk Assessment (PCRA) used by the VHA. It serves as a baseline for performing risk assessments for Construction, Renovation, and Maintenance activities. The PCRA helps determine the level of precautions needed to prevent impact on patients, employees, and contractors. It must be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Details: Includes location, name, number, and brief description of the work.
• Activity Type Classification: Categorizes the work into "Inspection/upkeep," "Small scale," or "Large scale" based on defined criteria.
• Control Measures: Outlines specific safety and control measures required for each activity type, including communication plans, hazard communication, ILSMs, LOTO procedures, and site visits.
• Affected Adjacent Area Assessment: Requires identification and coordination with adjacent areas to minimize disruption.
• Permit Form: A fillable permit form is included for posting at the site, detailing project information, activity type, control measures, and required assessments (e.g., ICRA, excavation safety, fall protection).

This document outlines the VHA's requirements for assessing and managing risks associated with construction, renovation, and maintenance activities. Bidders should review the control measures and requirements to understand the safety and operational protocols that will be in place for the project. The PCRA and associated permits are critical for ensuring compliance and minimizing impact on facility operations, patients, and staff. It highlights the need for contractor-provided safety plans and adherence to specific VHA directives and local policies.

Solicitation

This solicitation is for a competitive Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for the CLC Phase III Minor Construction project located at the West Texas VA Health Care System in Big Spring, TX. The project involves the construction of a 10-bed CLC Cottage (Building #28) and associated site work.

• Construction of a 10-bed CLC Cottage (Building #28).

• Associated site work.

• Provision of all necessary tools, equipment, materials, labor, supervision, and personnel.

• Adherence to attached Specifications and Drawings.

• Contract Type: Firm-Fixed-Price, Requirements contract.

• Magnitude of Construction: Estimated between $10,000,000 and $20,000,000.

• Target Cost Limit: $12,000,000.

• Offers are due by 3:00 PM EDT on April 23, 2026.

• Bids must be submitted electronically via email to Richelle.gray@va.gov and samuel.cornwell@va.gov.

• Bid opening will be conducted via teleconference.

• Technical questions are due by April 3, 2026, via email to Richelle.gray@va.gov and samuel.cornwell@va.gov.

• A site visit is scheduled; instructions are in Attachment 7.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the SBA and listed in the SBA certification database at the time of bid submission and award.

• The solicitation includes several deductive alternates (Items 0002-0006) which may be applied if the Base Bid exceeds available funds.

• A Bid Guarantee (SF 24) is required, not less than 20% of the bid price, not to exceed $3,000,000.

• Performance and Payment Bonds (SF 25 and SF 25A) will be required upon award.

• Bidders must acknowledge all amendments.

• Unique Entity Identifier (UEI) must be included in Block 14 of SF 1442.

• Refer to attachments for Specifications, Drawings, and other details.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Drawings.pdf", contains the "Sheet Index" and detailed architectural and engineering drawings for the "WEST TEXAS VA HEALTHCARE SYSTEM CLC PHASE 3: 519-371" project in Big Spring, Texas. These drawings are marked "Issue for Bid" and are essential for understanding the project's construction details, specifications, and layout.

• Sheet Index: Organizes all architectural and engineering drawings by discipline (General, Civil, Structural, Architectural, Fire Protection, Plumbing, Mechanical, Electrical, etc.), listing each sheet by number and title.
• Architectural Drawings: Includes interior elevations, partition types, millwork details, plan details, section details, roof details, door schedules, perspectives, reflected ceiling plans, and equipment plans.
• Structural Drawings: Covers foundation plans, braced wall plans, roof framing plans, trellis framing plans, and overall floor plans.
• MEP & Fire Protection Drawings: Details fire alarm systems, plumbing plans (waste & vent, water & gas, med gas, roof, details), HVAC duct and piping plans, and related equipment schedules.
• Electrical Drawings: Includes general notes, lighting schedules, power plans, site plans, and telecommunications details.
• Schedules: Comprehensive lists for lighting fixtures, plumbing equipment, HVAC equipment (AHUs, condensing units, VAV boxes, etc.), electrical panels, and lighting controls.
• Specifications & Notes: Contains structural notes on concrete masonry, steel special inspections, concrete construction, and extensive general notes for electrical, mechanical, plumbing, and telecommunications disciplines.
• Symbols & Abbreviations: Provides legends for various symbols and lists of abbreviations used throughout the drawings.

This attachment is critical for bidders to accurately assess the project's scope of work, understand technical requirements, and prepare a comprehensive bid. It provides the detailed information necessary for cost estimation, developing construction methodologies, and ensuring compliance with all structural, architectural, and MEP requirements. Bidders must use this document to identify all relevant drawings for their proposal preparation and ensure all aspects of the project are accounted for.

Form / Attachment / Pricing Sheet

This document provides instructions and details for an organized site visit related to the CLC Phase III Minor Construction Project in Big Spring, TX.

• Date and Time: Friday, March 27, 2026, at 9:00 AM CT.
• Meeting Location: West Texas VA Healthcare System – Big Spring, TX, 300 W Veterans Blvd., Big Spring, TX 79720.
• Check-in: Building 1, Main Entrance, Police Services.
• Site Map: Includes a visual representation of the location, indicating Building 1 Meeting Location and Visitor Parking.

This information is crucial for potential bidders who wish to attend the site visit. It outlines the specific date, time, and location for the visit, as well as the check-in procedure. Attending the site visit may provide valuable insights into the project requirements and site conditions.