Y1DZ--675-106 Expand Radiology & Oncology Minor Construction - Lake Nona

Amendment / Modification

• Amendment 0003 has been issued.

• Amendment 0001 was removed for administrative reasons.

• The purpose of this amendment is to provide a copy of the Site Visit Sign-in Sheet.

• The attached document (Site Visit Sign-in Sheet) is provided.

• No impact on proposal deadlines or submission requirements is indicated, other than the provision of the site visit sign-in sheet.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the "Expand Radiology & Oncology Minor Construction - Lake Nona VAMC" opportunity. It records the names, companies, titles, email addresses, and phone numbers of attendees.

• Names of attendees
• Company and Title of attendees
• Email addresses of attendees
• Phone numbers of attendees

This sign-in sheet indicates which companies and individuals attended the site visit. This information can be useful for understanding potential competition or identifying other interested parties in the opportunity.

Amendment / Modification

• The due date for Proposal Submissions has been extended.

• The deadline for receipt of Offers is extended.

• The Proposal Submission deadline is extended from April 8, 2026, to April 22, 2026, at 2:00 PM EDT.

Statement of Work (SOW) / Specifications & Forms / Attachments / Pricing Sheets

This project, "Expand Radiology and Oncology at Lake Nona" at the Orlando VA Healthcare System, involves general construction and alterations, including civil, structural, fire suppression, plumbing, mechanical, and electrical work. Additionally, it specifies motor requirements for HVAC and steam generation equipment.

• Base Bid: Covers all project work.

• Deduct Items: Option to exclude MRI #1 Scan Room interior build-out (Deduct Item 2) and renovation of the existing Radiology area (Deduct Item 3), except for a connecting corridor.

• Phased Execution: The project will be completed in multiple phases (Phase 1A, 1B, 1C, 1D, Phase 2, Phase 3) to ensure continuous Medical Center operations.

• Disciplines: Includes detailed specifications for General Requirements, Existing Conditions, Concrete, Metals, Finishes, Fire Suppression, Plumbing, HVAC, Electrical, Communications, Earthwork, Exterior Improvements, and Utilities.

• Standards: Adherence to NEMA MG 1, NEMA MG 2, IEEE 841, and DOE Small Motor Regulation.

• Efficiency: NEMA Premium Efficiency required for motors 746 W (1 HP) or greater.

• Voltage & Phase: Specific requirements for single-phase (<373 W) and three-phase (>=373 W) motors, with detailed voltage ratings.

• Design: Continuous duty, Class B insulation, maximum temperature rise of 80°C, suitability for full voltage starting, and compliance with VFD application standards.

• Mechanical: Specifies bearing ratings, lubrication, vibration limits, noise levels, lifting provisions, and condensation heaters.

• Quality Control: Contractor Quality Control (CQC) system required, including a CQC Plan and various tests.

• Warranty: General construction warranty per FAR clause 52.246-21, with specific component warranties (e.g., roofing, doors, lockers) and defined response times for warranty service based on priority codes.

• Material Standards: Adherence to ASTM, ANSI, NFPA, and other relevant industry standards.

• Location: Orlando VA Healthcare System, 13800 Veterans Way, Orlando, FL 32827.

• Working Hours: Typically 7:00 AM to 4:30 PM, Monday-Friday, excluding federal holidays. Off-hours work requires approval.

• Safety & Security: Comprehensive requirements including Accident Prevention Plan (APP), Activity Hazard Analyses (AHAs), Site Safety and Health Officer (SSHO), PPE, and specific safety protocols (dust control, TB screening, electrical safety, fall protection, etc.).

• Environmental Controls: Measures for pollution control, waste management, and protection of resources.

• Sustainable Construction: Requirements for recycled content, biobased products, and low-emission materials.

• Commissioning: Systematic process to verify building systems performance.

• Geotechnical Report: Provided for earthwork, foundations, and floor slabs.

• Documentation: Requirements for as-built drawings, progress photos, and detailed submittals.

This document is critical for understanding the full scope of construction, including optional deduct items, phased execution, and detailed technical specifications for materials and equipment, particularly the stringent motor requirements for HVAC and steam systems. Adherence to quality control, safety, environmental, and documentation standards is mandatory. The geotechnical report and phased approach are key considerations for planning and execution.

Solicitation / RFP / RFQ (Specifications Attachment)

This solicitation details the VHA Master Specifications for Project 675-106, "Expand Radiology and Oncology at Lake Nona" at the Orlando VA Healthcare System. It outlines comprehensive requirements for potential bidders for general construction, alterations, and specialized work across 34 divisions, including site preparation, demolition, and new construction.

• Project Scope: Includes base work, deducts for MRI scan room build-out, and renovation of existing Radiology areas.

• Phasing: Detailed construction phasing (Phase 1A, 1B, 1C, 1D, Phase 2, Phase 3) is required to maintain continuous Medical Center operations.

• Systems: Covers plumbing, HVAC, electrical, communications, and electronic safety & security systems, as well as earthwork, site utilities, and exterior improvements.

• Safety & Security: Mandates compliance with VA security programs, Accident Prevention Plan (APP), and Activity Hazard Analyses (AHAs).

• Environmental Controls: Requirements for temporary controls, waste management, and sustainable practices.

• Quality Control: Implementation of a Contractor Quality Control (CQC) plan, independent testing, and special inspections.

• Commissioning: Comprehensive commissioning process for all building systems, including plan development, testing, and training.

• Geotechnical: Report indicates shallow foundations with an allowable bearing pressure of 2,500 psf and low sinkhole risk.

• Warranty: Governed by FAR clause 52.246-21, "Warranty of Construction," with specific manufacturer warranties.

• Submittals: Requires project schedules (CPM), shop drawings, product data, samples, test reports, and certifications. VA review period is 21 calendar days.

• Meetings: Pre-construction safety conference, monthly schedule updates, and commissioning coordination meetings are mandatory.

• Standards: Adherence to industry standards (ASME, ASTM, NFPA, UL, ASHRAE, NEMA, TIA/EIA, AWWA) is required.

• Bio-Based Materials: USDA Bio-Preferred Program products are to be used where applicable.

• Bidders are responsible for compliance with all contract requirements, coordination with VA operations, and adherence to specified standards and codes.

Form / Attachment / Pricing Sheet

This document, "Attachment 7 - Limitations on Subcontracting - Construction.docx," outlines the specific limitations on subcontracting that apply to construction contracts under this solicitation. It requires offerors to certify their compliance with these limitations if awarded a contract.

• General Construction: The contractor must not pay more than 85% of the amount paid by the government to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs). Costs for materials are excluded from this calculation.
• Special Trade Construction: For special trade contractors, the limit is 75% of the amount paid by the government to non-certified SDVOSB/VOSB firms. Material costs are also excluded.
• Certification Requirement: Offerors must complete and sign a certification statement, confirming their intent to comply with these limitations. This certification must be submitted with the offer.
• Penalties: False certifications are subject to penalties under Title 18, United States Code, Section 1001, and may lead to referral to the VA Suspension and Debarment Committee, fines, or prosecution.
• Compliance Verification: The offeror acknowledges that they may be required to provide documentation (e.g., invoices, subcontracts) to demonstrate compliance during contract performance or upon completion.

This attachment is critical for bidders responding to construction opportunities. It defines the subcontracting thresholds that must be adhered to, impacting how proposals are structured and which subcontractors can be utilized. Failure to provide the completed certification with the offer will result in the offer being deemed ineligible for award.

Solicitation / RFP / RFQ

This is a Request for Proposals (RFP) for a competitive Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside procurement. The project involves the "675-106 Expand Radiology and Oncology" at the Orlando VA Healthcare System. The work includes site preparation, demolition, removal of existing structures, and furnishing labor and materials for construction.

• Site preparation, demolition, and removal of existing structures.

• Construction of the "Expand Radiology and Oncology" facility.

• Work must be in accordance with provided drawings and specifications.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 450 calendar days after Notice to Proceed.

• Estimated Magnitude: $10,000,000 to $20,000,000.

• Proposals must be submitted via email to shawn.tavernia@va.gov (cc: bridget.may@va.gov).

• Proposals are due by March 30, 2026, at 2:00 PM EST.

• Proposals must be submitted in three volumes: Volume I (Past Performance), Volume II (Price), and Volume III (Administrative Information).

• Past Performance will be evaluated on recency, relevancy, and quality.

• Price will be evaluated based on the Price Schedule and Division Cost Breakdown.

• Best value tradeoff process will be used for award.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the SBA and listed in the SBA certification database at the time of proposal submission and award.

• A pre-proposal site visit is scheduled; see Attachment 8 for instructions.

• Technical questions are due by March 30, 2026, at 2:00 PM EST.

• Bid Guarantee required (SF 24), not less than 20% of proposal price, not to exceed $3,000,000.

• Payment and Performance Bonds required (SF 25A and SF 25).

Form / Attachment / Pricing Sheet

This document comprises "Attachment 2 - Drawings.pdf", providing comprehensive architectural and engineering drawings for the "Expand Radiology & Oncology at Lake Nona" project at the Orlando VA Medical Center (VA Project No. 675-106). These drawings are essential for bidders to understand the project's scope, design, and construction requirements.

• Architectural Drawings: Include campus, site, grading, floor plans (Levels 1, 2, Mechanical), demolition, phasing, and wall types.
• Structural Drawings: Detail foundation, framing, bracing, and connection elements.
• MEP and Fire Protection: Cover mechanical, electrical, fire alarm (including legends, symbols, system notes, matrix, riser diagrams, and device locations), and fire protection systems.
• Civil Drawings: Pertain to site development, erosion control, and utilities.
• Phased Construction: The project is divided into multiple phases (Phase 1, 2, 3) and areas (A, B, C), with specific plans for demolition and new installations.
• Detailed Plans: Includes dimension, reflected ceiling, floor/wall finish, signage, FF&E, and toilet room plans.
• Elevations and Sections: Provides exterior elevations, building sections, and wall sections.
• Schedules and Details: Features door, window, casework, pump, and electrical schedules, along with specific details for expansion joints, MRI rooms (including RF shielding and non-ferrous metal requirements), and fire alarm device mounting.
• Materials and Finishes: Specifies materials for various building components.
• Plumbing: Includes storm, condensate, and medical gas riser diagrams.
• Mechanical (HVAC): Ductwork and piping plans.
• Electrical: Site plans, routing, panel schedules, and control diagrams for power, lighting, and low-voltage systems.
• Technology: Telecommunications, nurse call, public address, security access control, and CCTV system plans.

These detailed drawings are critical for bidders to accurately assess the project's scope, complexity, and technical requirements. They provide the necessary specifications for preparing comprehensive and competitive bids, understanding site conditions, construction methods, phasing, and specialized requirements for areas like MRI suites. Bidders must carefully review all drawings and notes to ensure compliance with project specifications, codes (e.g., NFPA 72), and to accurately estimate costs for all disciplines including plumbing, mechanical, electrical, and technology systems.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) and Infection Control Risk Assessment (ICRA) template, used to evaluate potential risks associated with construction, renovation, and maintenance activities at the Orlando VA Medical Center. It helps determine necessary precautions to prevent impact on patients, employees, and contractors, and to mitigate infection risks.

• PCRA: Assesses non-infection-related safety risks, categorizes activity types (Inspection/Upkeep, Small-scale, Large-scale), and outlines required control measures.
• ICRA: Assesses patient infection risks, categorizes activity types (A, B, C, D), patient risk levels (Low, Medium, High, Highest), and determines the required level of infection prevention and control precautions (I, II, III, IV).
• Permit: A fillable permit form that must be posted at the project site for Level III and IV activities, summarizing control measures and requirements.
• Affected Area Assessment: Identifies areas impacted by the activity and points of contact.
• Interim Life Safety Measures (ILSM): Assesses requirements for life safety measures based on identified risks.

This document outlines the safety and infection control requirements that must be adhered to during the construction, renovation, or maintenance activity. Bidders should review the activity type, risk assessments, and control measures to understand the site-specific safety protocols, potential impacts on operations, and any specific requirements for their work, including the need for permits and adherence to infection control standards. It informs the planning and execution of work to ensure compliance with VHA standards.

Form / Attachment / Pricing Sheet

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition for the Expand Radiology & Oncology Minor Construction project at the Orlando VA Medical Center (VAMC). It details the rationale for procuring specific brand-name construction materials without full and open competition.

• Project: Expand Radiology & Oncology Minor Construction at Orlando VAMC.
• Contracting Activity: Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC).
• Procurement Type: Firm-fixed price contract, Invitation for Bid (IFB) 36C77626R0035.
• Justification for Other Than Full and Open Competition: Cites 41 USC §3304(a)(1) as the sole responsible source authority.
• Brand Name Items: The justification lists specific brand-name items required for standardization and compatibility with existing systems:
  • Physical Security Access Control: Lenel Ongaurd
  • Cameras: PELCO
  • Nurse Call System: Rauland-Borg Responder 5
  • Fire Alarm System Programing: Scien Building Solutions and Dynafire
• Rationale for Brand Name: Standardization is critical for the facility's existing systems, preventing cost duplication and compatibility issues. Use of non-specified vendors could compromise life safety.
• Buy American Act (BAA) Compliance: Market research confirmed that the specified brand-name items comply with BAA requirements.
• Competition: While specific components are justified for brand-name procurement, the overall project will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside.

This document explains why certain components must be brand-name, impacting the types of materials and systems bidders must propose. It also indicates that the overall construction project will be competed as an SDVOSB set-aside, providing information on the procurement strategy.

Form / Attachment / Pricing Sheet

This document is a General Decision for building construction projects in Orange County, Florida, effective January 2, 2026. It outlines the prevailing wage rates and fringe benefits required for various construction trades under the Davis-Bacon Act. Bidders must ensure compliance with these wage rates for covered employees.

• Trades Covered: Includes rates for Asbestos Worker/Heat & Frost Insulator, Carpenter, Elevator Mechanic, various Equipment Operators (Forklift, Mechanic, Oiler, Crane, Bulldozer, etc.), Ironworker (Ornamental, Reinforcing, Structural), Sprinkler Fitter, Sheet Metal Worker, Cement Mason/Concrete Finisher, Electrician, Laborer, Painter, Pipefitter, Plumber, Roofer, Tile Setter, Truck Driver, and Welders.
• Rates and Fringes: Provides specific hourly rates and fringe benefit amounts for each listed trade.
• Effective Date: January 2, 2026.
• Geographic Area: Orange County, Florida.
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors).

This document is critical for bidders to accurately estimate labor costs and ensure compliance with federal labor laws. It establishes the minimum wage and fringe benefits that must be paid to laborers and mechanics employed on the construction project. Failure to comply can result in penalties. Bidders should use these rates when preparing their proposals and budgets.

Form / Attachment / Pricing Sheet

This document provides instructions and a map for an organized site visit related to the "Expand Radiology & Oncology at Lake Nona Minor" opportunity. It details the date, time, meeting location, entry procedures, parking instructions, and the specific room for attendees to report to.

• Date and Time: Monday, March 23, 2026, at 1:00 PM ET.
• Meeting Point: Orlando VA Medical Center, 13800 Veterans Way, Orlando, FL 32827.
• Facility Entrance: South Employee/Contractor Entrance.
• Parking: Designated parking in the west parking garage (Level 3A or above) or the east parking garage (any level).
• Reporting Location: Conference Room 1M718, Frist Floor, Building 2 (Hospital Building), Frist.
• Contact for Assistance: Kevin Glover at 407-840-1725.
• Maps: Includes site maps indicating building locations, parking garages, and the route to the reporting room.

This document is crucial for potential bidders intending to visit the site. It provides all necessary logistical information to ensure attendees can access the facility, park correctly, and reach the designated meeting point for the site visit. The maps are particularly helpful for navigation within the medical center campus.

Form / Attachment / Pricing Sheet

This document, "Attachment 10 - Project Information Sheet for Contractors," is a form that potential bidders must complete to provide details about their past performance on relevant contracts. It is intended to gather specific information about projects to assess the offeror's experience in accordance with the Request for Proposal (RFP) instructions.

• Offeror Information: Name, role (prime/subcontractor).

• Contract Details: Contract number, project number, NAICS code, project title, location, contracting officer/POC, owner's project manager/POC.

• Contract Type & Financials: Type of contract, award amount, final amount, award date, notice to proceed date, scheduled and actual completion dates.

• Project Performance: Number of change orders and reasons, OSHA citations (if applicable).

• Subcontractors: List of major subcontractors with POC and phone numbers.

• Narrative: Detailed description of work performed and its relevance (very relevant, relevant, or somewhat relevant).

• A separate completed form must be provided for each contract/project submitted.

• Experience presented must align with all RFP instructions.

• Provide frank, concise comments regarding YOUR PERFORMANCE on the identified contracts.

• Use as much space as required for the narrative.

This form is critical for bidders to demonstrate their qualifications and past performance. It requires detailed information about specific projects, including the bidder's role, the scope of work, contract financials, and performance outcomes. The narrative section allows bidders to explicitly connect their past experience to the requirements of the current opportunity, influencing the evaluation of their proposal.

Form / Attachment / Pricing Sheet

This document, "Attachment 11 - Division Cost Breakdown.xlsx", appears to be a detailed cost breakdown spreadsheet for a construction project. It is intended to provide bidders with a structured format for estimating and presenting costs across various construction divisions.

• The spreadsheet is organized by construction divisions (e.g., Division 00 - Special Sections, Division 01 - General Requirements, through Division 48 - Electrical Power Generation).
• Each division section includes columns for labor and materials, with sub-columns for Quantity (QTY), Unit, Price per Unit ($/UNIT), and Total.
• It also includes fields for subtotals, overhead, profit, bonds, and a project total.
• The document references "VA FORM 6238" and indicates it is part of a larger "CONSTRUCTION PROGRAM – ESTIMATE WORKSHEET" spanning 28 sheets.

This attachment is crucial for bidders to understand the expected cost breakdown structure for the project. Bidders will likely need to use this template or a similar format to submit their detailed cost proposals, ensuring all cost components are accounted for and presented consistently with the government's estimation framework. As of the provided data, all cost fields are populated with '0.0', indicating this may be a template or an initial estimate without finalized figures.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for contractors to provide to their clients. The client will complete the questionnaire to evaluate the contractor's past performance on a specific contract. The completed PPQ is to be incorporated into the contractor's proposal submission and counts towards the proposal's page limitation.

Section 1: Contract Information (Contractor to Complete)

• Contractor Information (Name, Address, POC, Contact Details)
• Work Performed As (Percentage of Project Work)
• Contract Information (Title, Number, Type, Location, Dates, Price Details including original and final prices and explanations for differences)
• Project Description (Scope included, relevance to current submission)

Section 2: Evaluator Information (Client to Complete)

• Evaluator Information (Name, Position, Address, Phone, Email)
• Role in the Project
• Adjectival Ratings and Comments for:
  • Quality
  • Schedule/Timeliness of Performance
  • Communication
  • Management/Personnel/Labor
  • Cost/Financial Management
  • Subcontract Management
• Summary (Would you hire/work with this firm again? Overall rating)
• Additional Comments
• Evaluator Signature and Date

Adjectival Ratings Definitions: Provided for Outstanding, Above Average, Satisfactory, Unsatisfactory, and Not Applicable.

Bidders must provide this questionnaire to their clients for completion and ensure it is submitted as part of their proposal. The client's feedback on past performance directly impacts the evaluation of the bidder's ability to perform the work described in the solicitation. Bidders need to accurately complete Section 1 and ensure timely return from their evaluators to meet proposal deadlines.

Solicitation / RFP / RFQ

This is a solicitation for a firm-fixed-price, design-bid-build minor construction project (#675-106) to expand the Radiology & Oncology facilities at the Orlando VA Medical Center. The project involves site preparation, demolition, and construction/alterations including civil, structural, fire suppression, plumbing, mechanical, and electrical work as detailed in the specifications and drawings.

• Complete site preparation, including demolition and removal of existing structures.

• Furnish labor and materials for the expansion of Radiology and Oncology facilities.

• Perform general construction and alterations.

• Work includes civil, structural, fire suppression, plumbing, mechanical, and electrical systems.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Approximately 450 calendar days from Notice to Proceed.

• Magnitude of Construction: Estimated between $10,000,000 and $20,000,000.

• The solicitation will be issued as a Request for Proposals (RFP) under FAR Part 15.

• Evaluation will be conducted using tradeoff procedures as detailed in the solicitation.

• This notice is not a request for competitive offers.

• All questions must be submitted in writing via email to Shawn.Tavernia@va.gov. Telephone inquiries will not be accepted.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offers from other than SDVOSB concerns will not be considered.

• Applicable NAICS Code: 236220 with a size standard of $45.0 million.

• The solicitation is expected to be issued in mid to late February 2026.

• Place of Performance: Orlando VA Medical Center, 13800 Veterans Way, Orlando, FL 32827, USA.