Y1DZ--FY26: NRM (PROJ: 516-22-112) BB - Upgrade IV Mixing Room for USP 800 Compliance Lee County VA Clinic Cape Coral, FL

Specifications

This document contains the specifications for the "Upgrade Pharmacy IV Mixing Room USP 797/800" project at the C.W. "Bill" Young VAMC in Cape Coral, Florida. The project number is 516-22-112.

This document is a comprehensive set of specifications covering various aspects of construction, including:

• General Requirements: Safety, general intentions, bid items, specifications and drawings for contractors, construction security, operations and storage areas, alterations, disposal and retention, protection of existing vegetation, structures, equipment, utilities, and improvements, and restoration.
• Project Schedules: Requirements for Critical Path Method (CPM) plans and schedules.
• Shop Drawings, Product Data, and Samples: Procedures for submittals.
• Reference Standards: Lists applicable publications and standards.
• Testing Laboratory Services: Requirements for materials testing and inspection.
• Special Inspections: Requirements for special inspections during construction.
• Temporary Environmental Controls: Specifies control of environmental pollution and damage.
• Construction Waste Management: Requirements for managing non-hazardous building construction and demolition waste.
• Sustainable Construction Requirements: Details requirements for sustainable construction.
• General Commissioning Requirements: Outlines the commissioning process for HVAC systems.
• HVAC and Boiler Plant Insulation: Specifies requirements for insulation.
• HVAC Ducts and Casings: Details construction and installation of ducts and casings.
• HVAC Fans: Specifies requirements for fans.
• HVAC Air Cleaning Devices: Covers air filters and HEPA filters.
• Indoor Central-Station Air-Handling Units: Details construction and installation of AHUs.
• Air Coils: Specifies requirements for heating and cooling coils.
• Plumbing Fixtures: Details requirements for various plumbing fixtures.
• Common Work Results for Plumbing: General requirements applicable to all plumbing sections.
• Facility Water Distribution: Specifies requirements for domestic water systems.
• Facility Sanitary and Vent Piping: Pertains to sanitary sewer and vent systems.
• Plumbing Insulation: Specifies field-applied insulation for thermal efficiency and condensation control.
• Electrical Installations: General requirements for electrical systems.
• Low-Voltage Electrical Power Conductors and Cables: Specifies requirements for conductors and cables.
• Grounding and Bonding for Electrical Systems: Requirements for grounding and bonding.
• Raceway and Boxes for Electrical Systems: Specifies conduit, fittings, and boxes.
• Wiring Devices: Specifies requirements for wiring devices.
• Motor Controllers: Specifies requirements for motor controllers.
• Noise and Vibration Control for HVAC Piping and Equipment: Specifies measures for noise and vibration control.
• Testing, Adjusting, and Balancing for HVAC: Outlines procedures for TAB.
• Commissioning of HVAC Systems: Details the commissioning process for HVAC systems.
• Direct-Digital Control System for HVAC: Specifies requirements for DDC systems.

This document is extensive and covers a wide range of construction and system requirements. Bidders should review all sections to fully understand the project scope and requirements.

Solicitation / RFP / RFQ

This solicitation is for a "Bid Build (BB) Upgrade IV Mixing Room for USP 800 Compliance" project at the Lee County VA Clinic in Cape Coral, FL. The project aims to upgrade existing Pharmacy IV Mixing Rooms to meet USP 797 and USP 800 compliance standards for sterile and hazardous drug compounding environments. The existing facilities do not meet current regulatory standards for air quality, pressurization, hazardous drug containment, or workflow safety.

• Construction, mechanical, electrical, and architectural upgrades to Rooms 1B164, 1B165, and 1B166.

• Ensure compliance with USP 797 and USP 800 standards.

• Minimize disruption to ongoing medical center operations.

• Adherence to VA design manuals, project drawings, and specifications.

• Compliance with VA security procedures and identification badge requirements.

• Site preparation, including demolition and protection of existing finishes.

• Provision of all labor, materials, tools, and equipment.

• Coordination of site visits and access with the COR.

• Implementation of a VA-required Security Plan.

• Operations and Storage Area management.

• Utility coordination.

• Environmental and Waste Handling.

• Testing, Balancing, and Commissioning.

• Documentation and As-Built requirements.

• Warranty Management.

• Training and O&M Manuals.

• Construction Signage.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude: Between $1,000,000 and $2,000,000.

• Period of Performance: 270 calendar days from Notice to Proceed.

• Funding Availability: Subject to availability of FY26 funding.

• Proposals are due by June 12, 2026, 10:00 AM EST.

• Proposals must be submitted electronically via email to the Contracting Officer.

• Proposals must be submitted as two separate documents: Technical Proposal and Price Proposal.

• Evaluation will be based on a trade-off basis, considering Technical/Management Approach, Specialized Experience, Schedule, and Past Performance, in addition to price.

• Offer Acceptance Period: 120 calendar days.

• Site Visit: May 21, 2026, at 9:00 AM EST.

• RFIs Due: May 26, 2026, at 10:00 AM EST.

• This procurement is set aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be verified SDVOSBs and registered in SAM and SBA VetCert.

• Offerors must meet Federal small business size standards for NAICS code 236220 (Commercial and Institutional Building Construction).

• All references to "Bid" or "Bidder" in the solicitation mean "Offer" or "Offeror."

• No hard copies of specifications and drawings will be provided; they will be available electronically on SAM.gov.

• A bid guarantee is required (20% of bid price or $3,000,000, whichever is less).

• Payment and performance bonds are required.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction." It requires offerors to certify their understanding and compliance with subcontracting limitations for services and construction contracts awarded by the VA.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Work subcontracted by a similarly situated VIP-listed subcontractor counts towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Work subcontracted by a similarly situated VIP-listed subcontractor counts towards this limit. Costs of materials are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Work subcontracted by a similarly situated subcontractor counts towards this limit. Costs of materials are excluded.
• Certification Acknowledgment: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications can lead to penalties.
• Consequences of Non-Compliance: Details potential penalties for not acting in good faith, including referral to suspension/debarment, fines, and prosecution.
• Cooperation: Offerors agree to provide documents to the VA to demonstrate compliance.
• Formal Certification: A section is provided for the offeror to complete, sign, and return, certifying their compliance. This completed certification is required for an offer to be considered for award.

This is a mandatory certification. Offerors must carefully review the subcontracting limitations applicable to the contract type (services, general construction, or special trade construction) and complete the certification accurately. Failure to submit this completed form with the bid, quotation, or proposal will result in the offer being deemed ineligible for evaluation and award.

Forms / Attachments / Pricing Sheets

This document contains the "BID DOCUMENTS" for the "UPGRADE PHARMACY IV MIXING ROOM USP 797/800" project at the LEE COUNTY VA CLINIC. It includes a comprehensive set of architectural, structural, mechanical, electrical, and plumbing drawings, along with various schedules and notes.

• Drawings: Cover sheet, project location maps, sheet index, general notes, architectural abbreviations, structural notes, demolition and framing plans, life safety plans, electrical new work and demolition plans, mechanical demolition and new work plans, plumbing plans, HVAC details, piping details, steel details, room finish schedules, door and frame schedules, electrical schedules, mechanical equipment schedules, and control schematics.
• Schedules: Room finish schedule, door and frame schedule, mechanical equipment schedule, lighting fixture schedule, existing panel schedule, and control points schedules.
• Notes: Extensive notes covering general project requirements, specific discipline requirements (architectural, structural, mechanical, electrical, plumbing), demolition procedures, infection control measures, fire safety, and testing and balancing procedures.

This document is critical for bidders as it outlines all the technical specifications, design requirements, and scope of work for the "Upgrade Pharmacy IV Mixing Room" project. It provides the detailed plans and specifications necessary to understand the existing conditions, proposed modifications, and the specific requirements for materials, installation, and performance. Bidders must thoroughly review these documents to accurately estimate costs, develop a project schedule, and ensure compliance with all government standards and regulations.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for clients to evaluate a contractor's performance on a previous project. The information gathered will be used by the government (specifically the VA is mentioned) to assess the contractor's past performance as part of a future solicitation evaluation.

• Contractor Information: Firm name, address, contact details, CAGE code, UEI number.
• Contract Information: Contract number, type, title, dates, original and final prices.
• Project Description: Complexity, relevance to current submission.
• Client Information: Name, title, contact details, role in the project.
• Performance Ratings: A detailed questionnaire covering Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General performance. Ratings are on a scale from Exceptional (E) to Unsatisfactory (U), with 'Not Applicable' (N) also an option.
• Narrative Remarks: Space for detailed comments on strengths, weaknesses, and deficiencies.

This form is crucial for bidders as it is the tool used by their past clients to provide feedback on their performance. Bidders must ensure their clients complete this questionnaire accurately and submit it as part of their proposal. The government uses this feedback to evaluate performance risk. The note explicitly states the VA requests clients submit directly to the offeror, who will then submit it with their proposal. The government reserves the right to verify this information.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to building construction projects in Lee County, Florida. It serves as a reference for prevailing wages that must be paid on federal or federally funded construction contracts.

• General Decision Number: FL20260211
• State: Florida
• County: Lee County
• Construction Type: Building Construction Projects (excluding single-family homes and apartments up to 4 stories).
• Effective Dates: Various dates in 2023, 2024, and 2025, with a publication date of 01/02/2026.
• Classifications & Rates: Lists specific job classifications (e.g., Asbestos Worker, Electrician, Elevator Mechanic, Crane Operator, Ironworker, Carpenter, Laborer, Plumber, Roofer, etc.) along with their prevailing hourly wage rates and fringe benefits.
• Footnotes: Provides details on vacation pay credit calculations and a list of paid holidays.
• Executive Orders: References Executive Order (EO) 13706 (Establishing Paid Sick Leave for Federal Contractors) and EO 13658 (Minimum Wage for Federal Contractors), outlining requirements for paid sick leave and minimum wage rates.
• Appeals Process: Details the process for appealing wage determinations.

Bidders must use these wage rates to accurately calculate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to contract non-compliance and penalties. This document is crucial for understanding the labor cost component of any construction opportunity in the specified area.

Form / Attachment / Pricing Sheet

This document provides the Price/Cost Schedule and Delivery Schedule for the opportunity. It details the item, description of services, quantity, unit, unit price, and amount for the bid. It also outlines the shipping information and delivery date.

• Item Number: 0001
• Description of Services: Bid-Build project to upgrade the Pharmacy IV Mixing Rooms to achieve compliance with USP 797 and USP 800. This includes providing all labor, tools, and materials.
• Period of Performance: 270 days from Notice to Proceed.
• NAICS Code: 236220 - Commercial and Institutional Building Construction
• Product/Service Code: Z2DA - Repair or Alteration of Hospitals and Infirmaries
• Ship To: Lee County VA Clinic, 2489 Diplomat Parkway East, Cape Coral, FL 33909, USA
• Delivery: 270 Days from NTP (Notice to Proceed)

Bidders must use this schedule to understand the pricing structure and delivery requirements for the project. The description of work and associated codes provide critical context for proposal development and ensuring compliance with the specified standards.

Form / Attachment / Pricing Sheet

This document outlines the VA Information and Information System Security/Privacy Language that contractors, subcontractors, and their personnel must adhere to when working with VA information and systems. It details requirements related to information custody, security incident investigation, liquidated damages for data breaches, security controls compliance testing, and mandatory training.

• VA Information Custodial Language: Contractors must comply with Federal laws, regulations, standards, and VA Directives/Handbooks regarding information security. Violations can lead to withheld payment or contract termination. Access to VA information and systems is limited to the extent necessary for contract performance. Background security investigations are required.
• Security Incident Investigation: Defines a "security incident" and mandates immediate notification to the COR, ISSO, and Privacy Officer for any known or suspected incidents or unauthorized disclosures. Specific details about the incident must be provided. For unsecured protected health information, a "data breach" is discovered when the business associate knew or should have known of the breach.
• Liquidated Damages for Data Breach: Contracts may include liability for liquidated damages for data breaches or privacy incidents involving sensitive personal information (SPI), consistent with 38 U.S.C. §5725. A risk analysis will be performed by a non-Department entity or the VA OIG.
• Security Controls Compliance Testing: VA, including the Office of Inspector General, reserves the right to evaluate contractor security controls and privacy practices. Contractors must cooperate with government-sponsored security control assessments.
• Training: All personnel requiring access to VA information and systems must complete VA Privacy and Information Security Awareness and Rules of Behavior Training. This includes signing and acknowledging the Rules of Behavior. Failure to complete training can result in suspension or termination of access privileges and removal from work.

This document is critical for bidders to understand the stringent security and privacy obligations associated with any contract involving VA information systems. It highlights potential financial liabilities (liquidated damages) and contract termination risks due to non-compliance. Bidders must ensure their proposed approach and internal processes can meet these requirements, including mandatory training for all personnel involved.

Form / Attachment / Pricing Sheet

This document is an "Experience Information Sheet" that bidders must complete to provide details about past projects. It is used to evaluate the relevancy of a bidder's experience to the current procurement.

• Contractor Information: Firm name, address, DUNS, POC details.
• Contract Details: Contract/Task Order number, award date, project title, location.
• Role: Whether the bidder acted as prime contractor or subcontractor, and percentage of work performed.
• Prime Contractor Information (if subcontractor): Details of the prime contractor.
• Government Agency: Information about the awarding agency and POC.
• Project Description: Scope of work, bidder's roles, and how the work is relevant to the current solicitation.
• Challenges & Resolutions: Difficulties encountered and steps taken to resolve them.
• Site Conditions: Differing site conditions and their resolutions.
• Performance Period: Contract start and completion dates (original, projected, actual).
• Completion Status: Confirmation of 100% completion.
• Termination Details: Information if the project was terminated.
• Contract Price: Original and final contract prices, with explanations for differences.

Bidders must accurately complete this form to demonstrate their relevant experience. The information provided will be used by the government to assess the bidder's capability and suitability for the opportunity. Failure to provide complete and relevant information may impact the evaluation of the proposal.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "S02 Attach 4 Base Offer Price Breakdown". It is designed for offerors to provide a detailed breakdown of their base offer costs. This information is intended for government price analysis.

• Offeror Information: Fields for Project Number, Date, Project Title, Project Location, Offeror Name, and Offeror Address.
• Cost Breakdown by Division: A table with line items for various construction divisions (e.g., Division 1 - General Requirements, Division 3 - Concrete, Division 26 - Electrical). For each division, bidders are expected to provide Labor Cost, Material Cost, and Total Cost.
• Subtotals: Includes subtotals for divisions and a grand total base offer cost.
• Overhead, Profit, and Bond: Fields to input percentages and subtotals for overhead, profit, and bond costs.
• Instructions: A note states that offerors shall provide additional price breakdown to avoid lump sums, and this breakdown is for the overall base offer price for government price analysis.

This form is critical for bidders to accurately detail their pricing structure. It requires a comprehensive breakdown of costs across different project divisions and overhead components. Completing this form accurately and thoroughly is essential for the government's price analysis and for the offeror to demonstrate a well-justified bid.