Y1BG--EHRM Infrastructure Upgrades Construction Project 765-24-700 Great Lakes Consolidated Mail Outpatient Pharmacy (CMOP) Hines, IL 60141

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit conducted on March 31, 2026, for the EHRM Infrastructure Upgrades Construction opportunity at the Great Lakes CMOP in Hines, IL. It records the names, companies, email addresses, and phone numbers of attendees.

• Names of individuals who attended the site visit.
• Their respective companies and titles.
• Contact information including email addresses and phone numbers.

This document provides a list of companies and individuals who attended the site visit. This information may be useful for potential bidders to understand who else is interested in the opportunity and potentially for networking or identifying subcontractors/partners. It confirms attendance at a mandatory or recommended site visit, which is often a prerequisite for bidding.

Amendment / Modification

This amendment (0002) to solicitation 36C77626R0039 provides attachments related to the site visit conducted on March 31, 2026. The purpose of this amendment is to furnish these documents, and all other terms and conditions of the original solicitation remain unchanged.

• Attachment 01: Site Visit Sign-in Sheet - GL CMOP - EHRM IU

• Attachment 02: Site Visit Agenda - GL CMOP - EHRM IU

• Attachment 03: Site Visit COR Presentation - GL CMOP - EHRM IU

• The proposal due date remains the same.

Form / Attachment / Pricing Sheet

This document is the Site Visit Agenda for the EHRM Infrastructure Upgrades Construction opportunity at Great Lakes CMOP, Hines, IL. It outlines the schedule and key information for the site visit.

• Open Meeting & Introductions: Includes Contracting Officer (Megan Dohm), Contract Specialist (Lucretia Maloney), and COR (Justin Cooke).
• Solicitation Information:
  • Verbal exchanges do not amend the solicitation; only written amendments are official.
  • This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns under NAICS Code 236220.
  • SDVOSBs must be certified by the SBA (DSBS and VetCert) at the time of proposal submission and award.
  • Request For Proposal (RFP) is IAW FAR Part 15.
  • Solicitation Closing Date: April 30, 2026, 2:00 PM EST.
  • Cut-off date for technical questions: April 7, 2026, 1:00 PM EST.
  • Technical questions to be emailed to Megan.Dohm@va.gov and Lucretia.Maloney@va.gov.
  • Responses to questions will be posted as amendments on SAM.gov.
  • Proposal format requirements are in the solicitation.
  • Estimated project magnitude: $10 - $20 Million.
  • Period of Performance: 426 calendar days after receipt of NTP.
  • Site visit sign-in sheet will be posted as an amendment on SAM.gov.
• Presentation Conclusion: Site walk-through as a group; photos/videos permitted (excluding license plates/people); verbal communication is unofficial.
• COR Presentation: Review of job, drawings, specifications, and site-specific items.
• Site Walk Through: Led by COR.

This agenda provides critical dates for the solicitation, including the proposal closing date and the deadline for technical questions. It also clarifies the set-aside status (100% SDVOSB) and the required certifications for bidders. The information about the site visit structure and the COR presentation helps bidders prepare for the site visit and understand the scope of work.

Form / Attachment / Pricing Sheet

This document is a presentation from a "COR Briefing - Site Visit" for "EHRM Infrastructure Upgrades" at the Great Lakes CMOP in Hines, IL. It provides an overview of the project, phasing strategy, key risk areas, and contractor expectations, likely intended to inform potential bidders about the scope and requirements of the opportunity.

• Project Overview: Supports VA EHR Modernization, involving electrical, telecom, and data center upgrades, including a fiber backbone and server room rebuild at an active CMOP facility.
• Phasing Strategy (G-101): Outlines a four-phase approach: Enable Transition (Temporary Infrastructure), Begin Migration & Initial Demo, Build New Permanent Infrastructure, and Final Cutover & Decommission.
• Key Areas Detailed: Includes diagrams and descriptions for Temporary Fiber Backbone, Server Room Demolition & Rebuild, Mechanical Systems, and Ceiling Coordination.
• Risk Areas: Highlights Critical Systems (UPS redundancy, power distribution, IT infrastructure), Site Constraints (active healthcare environment, infection control, dust containment), and Execution Constraints (no unplanned outages, coordination, limited work hours).
• Contractor Expectations: Emphasizes validating field conditions, detailed phasing plans, cross-trade coordination, and experience with mission-critical projects.
• Site Walk Focus Areas: Lists Telecom Rooms, Fiber Routing Paths, Server Room, and Mechanical/Ceiling Areas.
• Procurement Reminder: Notes that all questions must be submitted in writing, verbal responses are non-binding, and a formal amendment process applies. Key dates include a Suspense Date of April 30, 2026, Questions Due April 7, 2026, and Answers posted April 14, 2026.

This presentation provides crucial context for understanding the scope, complexity, and execution requirements of the EHRM Infrastructure Upgrades project. Bidders can use this information to assess their capabilities, plan their approach, and prepare informed proposals. The detailed phasing, risk areas, and site-specific information are particularly important for evaluating the feasibility and cost of undertaking this project.

Amendment / Modification

• Clarifies that the site visit day is Tuesday, not Monday.

• Confirms the date of the site visit remains March 31, 2026.

• Site visit information.

• No impact on proposal deadlines or requirements is indicated, other than the clarification of the site visit day.

Form / Attachment / Pricing Sheet

This document provides details and directions for a site visit related to an unspecified SAM.gov opportunity. It outlines the date, time, address, and contact person for the visit, as well as specific instructions for access and parking.

• Date: Tuesday, March 31, 2026
• Time: 10:00am CST
• Address: Great Lakes Consolidated Mail Outpatient Pharmacy (CMOP), 5000 S 5th Ave, Bldg. 37 NW, Hines, IL 60141-3030
• Site POC: Justin Cooke, Healthcare Engineer, 708-552-3635
• Access: No pre-registration required, but all contractors must sign in. Visitor parking is available. Entry is via Door #27 (under maroon awning on northwest corner). Check in with receptionist and call Justin Cooke if needed.
• Directions: Includes a map and step-by-step driving directions from 1st Ave to Building 37, including specific turns and landmarks like Loyola Hospital.

This document is crucial for bidders intending to attend the site visit. It provides all necessary logistical information to ensure a smooth and successful visit. Bidders should review the directions and contact information carefully. The document also notes that SAM.gov will be updated via amendment if dates change.

Form / Attachment / Pricing Sheet

This document provides essential information regarding a site visit for the Great Lakes Consolidated Mail Outpatient Pharmacy (CMOP) opportunity. It details the date, time, location, and contact person for the site visit, along with specific instructions for contractors.

• Date: Monday, March 31, 2026
• Time: 10:00 am CST
• Address: Great Lakes Consolidated Mail Outpatient Pharmacy (CMOP), 5000 S 5th Ave, Bldg. 37 NW, Hines, IL 60141-3030
• Site POC: Justin Cooke, Healthcare Engineer, 708-552-3635
• Registration: No pre-registration required; all contractors must sign in.
• Parking: Visitor parking is available.
• Entrance: Main entrance is Door #27, under the maroon awning on the northwest corner of the building. Check in with the receptionist and call Justin Cooke if questions arise.
• Updates: Contractors should monitor SAM.gov for any updates, as amendments will be posted if the date changes.
• Directions: Includes detailed driving directions and map links to the Hines CMOP/Building 37.

This attachment is crucial for bidders intending to visit the site. It provides all necessary logistical information to ensure a smooth and informed visit. Understanding the site layout, access procedures, and contact points is important for potential bidders to familiarize themselves with the facility where services may be performed.

Solicitation / RFP / RFQ

This solicitation is for the Great Lakes Consolidated Mail Outpatient Pharmacy (CMOP), EHRM Infrastructure Upgrades construction project. The work includes facility infrastructure upgrades to support the new Electronic Health Record Modernization (EHRM) system, in accordance with VA OEHRM Site Infrastructure Requirements. The magnitude of construction is estimated between $10,000,000 and $20,000,000.

• Facility infrastructure upgrades to support the EHRM system.

• Work must be performed in accordance with attached specifications and drawings.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 426 calendar days after Notice to Proceed (NTP).

• Estimated Value: $10,000,000 to $20,000,000.

• Proposals are due by April 30, 2026, at 2:00 PM EDT.

• Submission is via email only to Lucretia.Maloney@va.gov and Megan.Dohm@va.gov.

• Proposals must be submitted in three volumes: Technical, Price, and Administrative.

• Evaluation will be based on the "best value" to the Government using the Lowest Price Technically Acceptable (LPTA) method.

• Evaluation Factors: 1. Specialized Experience, 2. Price.

• A rating of ACCEPTABLE must be achieved for the technical factor (Specialized Experience) to be considered for award.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA certification database at the time of proposal submission and at the time of award.

• A pre-proposal site visit is scheduled; information is in Attachment #6.

• Technical questions are due by April 7, 2026, at 1:00 PM EST.

• Offerors must have an active registration in the System for Award Management (SAM).

Forms / Attachments / Pricing Sheets

This document comprises the final bid documents, including architectural, structural, fire protection, electrical, and telecommunications drawings and notes, for the Great Lakes CMOP EHRM Infrastructure Upgrades project at Hines, IL. It provides detailed technical specifications and scope of work.

• General Project Information: Includes cover sheets, general notes, and symbols (G-001, G-002).
• Phasing and Site Plans: Details project phasing (G-101), Phase 2 fiber riser diagrams (G-102), existing life safety plans (G-401, G-402), and ICRA plans (G-602).
• Architectural Details: Includes first-floor plans, server room layouts, reflected ceiling plans, interior elevations, roof plans, and specific construction details (A-series, G-301, G-302).
• Structural Information: Provides structural plans, roof framing details, general notes, and design criteria (S-series).
• Fire Protection Systems: Outlines requirements for new and demolition of fire alarm and fire suppression systems, including clean agent systems, general notes, demolition notes, symbols, abbreviations, design criteria, and interim requirements (Part 4).
• Electrical Systems: Details electrical lighting and power floor plans, one-line diagrams, panel schedules, and equipment connection schedules (EL-series, EP-series).
• Telecommunications and Security: Includes telecommunications legends, phasing plans, floor plans, backbone pathway details, data center layouts, and security system details (T-series).

This comprehensive set of drawings and notes is critical for bidders to understand the full scope of work, including demolition, new construction, and infrastructure upgrades. It details technical specifications, materials, dimensions, phasing strategy, life safety measures, infection control risk assessment (ICRA) protocols, and specific requirements for fire protection, electrical, and telecommunications systems. Bidders must thoroughly review all sections to accurately plan execution, estimate costs, and ensure compliance with project demands and regulatory standards.

Form / Attachment / Pricing Sheet

This document is a "Categorical Exclusion Checklist" for the "EHRM Infrastructure Upgrades Great Lakes CMOP Hines, IL" project. It serves to evaluate potential environmental impacts of the proposed project.

• The checklist addresses various environmental factors including Aesthetics, Air Quality, Biological Resources, Cultural Resources, Geology and Soils, Hazards and Hazardous Materials, Hydrology and Water Quality, Land Use and Planning, Noise, Population and Housing, Public Services, Transportation/Traffic, Utilities and Service Systems, and Real Property Transfer.
• For each factor, the document assesses potential impacts and provides supporting documentation or mitigative measures.
• The project is located at the Edward Hines, Jr. VA Hospital, Bldg 37NW, 5000 5th Avenue, Hines, IL.
• The project involves interior renovations within Building 37 to support the EHRM system, including demolition, rerouting of utilities, and upgrading fiber infrastructure.
• Specific phases include interior demolition and build-out of a new data center.
• The document notes that no other known permits are required prior to proceeding.
• Environmental factors assessed include potential impacts on aesthetics, air quality, biological resources, cultural resources, geology and soils, hazards and hazardous materials, hydrology and water quality, land use, noise, population and housing, public services, transportation, utilities, and real property.
• The report concludes that the project "WILL NOT have a significant effect on the environment."

This document is relevant to bidders as it outlines the scope of the EHRM Infrastructure Upgrades project and provides an environmental assessment. While it does not contain direct solicitation requirements, it demonstrates the project's context and the due diligence performed regarding environmental considerations, which may be relevant for understanding the overall project scope and potential site conditions.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Limitations on Subcontracting - GL CMOP.docx," outlines the specific limitations on subcontracting that will apply to the resultant contract. It requires offerors to certify their compliance with these limitations.

• Services Contract: Offerors will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contract: Offerors will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contractors: Offerors will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification Requirement: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will render the offer ineligible for award.
• Penalties: False certifications may lead to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation (e.g., invoices, subcontracts) to verify compliance at any time during contract performance and upon completion.

Bidders must carefully review these limitations and ensure their proposed subcontracting plan complies with the specified percentages for the relevant contract type (Services, General Construction, or Special Trade Construction). This certification is a mandatory submission requirement for offer eligibility and award. Failure to comply can result in penalties and contract remedies.

Specifications

This document outlines the technical specifications for "EHRM Infrastructure Upgrades - Great Lakes CMOP, Hines, IL" (Project Number 765-24-700). It details the requirements for upgrading electrical, telecommunications, and electronic safety and security systems to support the new Electronic Health Record Modernization (EHRM) system.

• Electrical Infrastructure: Installation of new UPS units, redundant power busway, power distribution panels, and power supply. Includes low-voltage power conductors/cables, grounding, raceway, panelboards, busways, wiring devices, motor controllers, enclosed switches/circuit breakers, static UPS, surge protective devices (SPD), and interior lighting.

• Server Room Work: Removal and replacement of existing HVAC, lighting, and power devices, along with new in-fill walls, doors, frames, and hardware.

• Firewall Installation: New firewalls to separate existing and new hardware storage areas.

• Telecommunications Infrastructure: Upgrades to Cat 6A, fiber infrastructure backbone, and telecommunications rooms. Includes grounding, conduits, cable trays, structured cabling (backbone and horizontal), cabinets/racks/frames/enclosures, termination blocks, patch panels, rack-mounted power protection, copper and optical fiber backbone cabling, splicing, terminations, and patch cords.

• Electronic Safety & Security Systems: Covers physical access control systems (PACS), intrusion detection systems (IDS), video surveillance (VASS), and fire detection and alarm systems.

• Commissioning: Assistance with commissioning agent services for design reviews and development.

• Life Safety/Fire Protection: Implementation of required measures.

• ICRA Plans: Development and adherence to Infection Control Risk Assessment plans.

• Submittals: Required submissions include shop drawings, manufacturer and contractor certifications, factory and field test reports, and maintenance/operating manuals.

• Quality Assurance: Manufacturers must have 3+ years of experience; contractors must have 5+ years of experience and be authorized/certified installers. All technicians must be factory-trained.

• Testing: Mandatory pre-functional checklists, systems functional performance testing, acceptance checks, and various electrical/performance tests are required.

• Documentation: As-built drawings, record specifications, product data, and training materials are essential.

• Compatibility: New equipment must be compatible with existing systems (e.g., Software House CCURE 9000 PACS, Genetec Security Center VASS).

• Environmental Conditions: Equipment must be rated for specified environmental conditions.

• Training: Contractor must provide training to VA personnel on system operation and maintenance.

• Warranties: General warranty for parts and labor is typically 1 year; fire alarm maintenance requires 5 years.

• Construction Security: A security plan must be developed and followed, covering physical and administrative procedures, employee access, photography, and document control. The General Contractor is responsible for subcontractor compliance.

• Operations & Storage: Contractor operations must be confined to government premises. Temporary buildings require approval. Regulations for material transport and roadway use are detailed.

• Other: Includes requirements for alterations, disposal, protection of existing vegetation/structures/equipment/utilities, project scheduling, submittals, quality control, and warranty management.

• Drawings and contract documents are to be obtained from the website at the contractor's expense.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" which provides prevailing wage rates and fringe benefits for various construction trades in Cook County, Illinois. It is intended to be incorporated into federal or federally funded construction contracts to ensure laborers and mechanics are paid at least the locally prevailing wage.

• General Decision Number: IL20260009, effective 01/09/2026.
• Geographic Area: Cook County, Illinois.
• Construction Types: Building, Residential, Heavy, and Highway Projects.
• Classifications: Lists numerous job classifications (e.g., Asbestos Worker/Insulator, Boilermaker, Bricklayer, Carpenter, Electrician, Laborer, Painter, Plumber, Roofer, Truck Driver).
• Wage Rates & Fringe Benefits: For each classification, it provides the hourly wage rate and the applicable fringe benefits.
• Footnotes: Includes details on paid holidays, vacation pay, and additional pay for specific conditions (e.g., low-boy operation, vehicles with multiple axles).
• Appeals Process: Outlines the procedure for appealing wage determinations.

Bidders must use these wage rates to accurately calculate labor costs for their proposals on federal or federally funded construction projects in Cook County. Failure to comply with these prevailing wage requirements can lead to contract non-compliance and penalties. This document is crucial for determining the labor portion of a bid.

Solicitation / RFP / RFQ

This is a solicitation for a firm-fixed-price contract for the design-bid-build EHRM Infrastructure Upgrades construction project (#765-24-700) at the Great Lakes Consolidated Mail Outpatient Pharmacy (CMOP) in Hines, Illinois. The project aims to upgrade facility infrastructure to support the new Electronic Health Record Modernization (EHRM) system.

The scope of work includes, but is not limited to:

• Electrical Infrastructure Upgrades

• Server Room upgrades

• Telecommunication Room (TR) Upgrades

• Relocation of servers

• Communications Infrastructure Upgrade

• Upgrade fiber infrastructure backbone to Telecommunications rooms and enclosures from the DEMARC room per OIT standards.

• Contract Type: Single firm-fixed-price contract.

• Period of Performance: Approximately 426 calendar days from the Notice to Proceed.

• Estimated Value: Magnitude of construction is between $10,000,000 and $20,000,000.

• The solicitation will be issued as a Request for Proposals (RFP) in accordance with FAR part 15.

• Evaluation will be conducted using Lowest Price Technically Acceptable (LPTA) procedures.

• Response Date: February 12, 2026, 2 PM Eastern Time.

• All questions must be submitted in writing via email to Lucretia.Maloney@va.gov.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offers from other than SDVOSB concerns will not be considered.

• NAICS Code: 236220 with a size standard of $45.0 million.

• This notice is not a request for competitive offers.

• The solicitation is expected to be issued in early 2nd quarter of FY 26.