Y1LB--656-24-205, Road Repair 2024 36C263-26-AP-1047

Quick Summary

The Department of Veterans Affairs (VA), Network Contract Office 23, is soliciting bids for Road Repair 2024 (Project 656-24-205) at the St. Cloud VA Medical Center in St. Cloud, MN. This project involves the reconstruction of Parking Lot P111 and adjacent roadways. This is a TOTAL 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Proposals are due May 14, 2026, at 10:00 AM CT.

Scope of Work

The project entails the phased reconstruction of Parking Lot P111 (56,567 sq. ft.) and adjacent roadways (8,050 sq. ft.). Key tasks include:

• Surveying, removal, and replacement of the asphaltic course.
• Removal and re-compaction, grading of base gravel course.
• Reworking of roadways and entrances.
• Re-striping of 158 parking spaces.
• Demolition and potential relocation of existing utilities, including electrical street lighting (with a $25,000 contingency for electrical needs).
• New construction elements such as utilities, grading, pavement base, curb and gutter, asphalt pavement, concrete sidewalk, and landscape restoration.
• The work must be constructed in three separate phases, with temporary access roads in place before closing phases to traffic. Construction fencing is required at the start of each phase.

Contract Details & Timeline

• Contract Type: Firm Fixed-Price (Invitation for Bid - IFB, sealed bidding).
• Magnitude of Construction: Estimated between $1,000,000 and $2,000,000.
• Period of Performance: 179 calendar days after the issuance of Notice to Proceed (NTP).
• Working Hours: Normal hours are Monday through Friday, 8:00 AM – 4:30 PM. After-hours or weekend work requires prior approval with 15 calendar days' notice.
• Site Visit: A site visit was held on April 21, 2026.
• Technical Questions Due: April 28, 2026, at 10:00 AM CT (Past).
• Proposal Due Date: May 14, 2026, at 10:00 AM CT.
• Bid Opening: Virtual teleconference on May 14, 2026, at 10:00 AM CT.

Eligibility & Submission

• Set-Aside: This is a TOTAL 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.
• NAICS Code: 237310 (Highway, Street, and Bridge Construction) with a $45 million size standard.
• Requirements: Bidders must be registered and certified as an SDVOSB in the Veteran Small Business Certification (VetCert) database at the time of bid submission and prior to award. A Unique Entity Identifier (UEI) and active registration in SAM.gov are mandatory.
• Submission: Bids must be emailed to the Contract Specialist, Arielle.Lifto@va.gov, with the subject line "PN: 656-24-205 Road Repair 2024."
• Evaluation: Award will be made to the lowest priced responsive bidder, with price evaluated for fairness and reasonableness.
• Bonds: A bid guarantee (SF24) of not less than 20% of the bid price (not to exceed $2,000,000) is required. Performance and Payment Bonds (100% of the awarded contract amount) are due within 10 calendar days after award.

Key Clarifications & Requirements

• A dedicated superintendent must be assigned exclusively to this project.
• Compliance with DBA Wage Rate MN20260235 for Heavy and Highway Construction in specified Minnesota counties is required.
• Limitations on Subcontracting: For General Construction, contractors must not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. A certificate of compliance is mandatory.
• Identification badges require submission 25 calendar days in advance.
• Only 10 parking permits will be issued for the east contractor gravel lot.
• The latest geotechnical report (AET 01-20720) is provided.
• An 8" compacted Class 5 aggregate base is required under new pavement and sidewalk areas.
• No commissioning is required for this project.